Edsby Forms & Workflows Brings Purpose-Built Digital Approvals to K‑12

New system digitizes even the most complex K‑12 paperwork, including multi-level field trip workflows

RICHMOND HILL, ON, Sept. 23, 2026 /PRNewswire/ -- Edsby^®, a multi-award-winning, next-generation K‑12 digital learning platform, today introduced Edsby Forms & Workflows, a new option that automates the most complex K‑12 paperwork, including forms that require audited parent or student sign-off. It is available now to K-12 organizations.

Most school districts still rely on paper for parent and student-facing forms such as permission slips, photo releases, medical disclosures and code of conduct sign offs. The result is lost time, incomplete records, compliance risk and no reliable way to know what has been returned. Edsby Forms & Workflows replaces those processes with digital forms, multi-level approvals and legally valid signatures built specifically for how K‑12 schools and districts operate.

Built for K-12, not business

Unlike generic e-signature tools adapted from corporate workflows, Edsby routes forms through real district approval hierarchies and gives teachers, schools and district leaders real-time visibility into who has responded and who has not. Because the platform already knows which adults are responsible for which students and connects to existing student records, class rosters and parent contacts, forms inherit the right permissions and recipients automatically, with no duplicate data entry. Role-based access and data governance are built into the platform rather than added separately.

Edsby digitizes the entire lifecycle of a complex activity, like a field trip, from a teacher's proposal through principal and district approval, parent permission and real-time student check-in to and from the destination. Every step is captured with digital signatures and timestamps for an auditable record, and QR-code check-ins keep students accounted for throughout the trip.

Kawartha Pine Ridge District School Board, an Ontario district serving 34,000 students that has used Edsby since 2014, is among the first to deploy Forms & Workflows, using it to modernize field trip permissions.

"KPRDSB explored several forms and approval management solutions with multiple vendors as we looked to digitize our field trip processes. Edsby stood out through its willingness to collaborate with us and develop a solution tailored to our unique workflow and approval requirements," said Owen McIntosh, Information Technology Manager, Kawartha Pine Ridge District School Board. "We also see a great deal of potential beyond field trips and look forward to exploring additional ways Forms & Workflows can help digitize, simplify, and enhance processes across our school board."

Edsby fosters student success and manages K‑12 data responsibly worldwide across wide swaths of the world, including much of Canada. It is licensed as a national platform in New Zealand and the country of Georgia.

About Edsby

The unique needs of K-12 education are hard to meet with conventional technologies. Edsby's innovative software systems have been fostering student success and leveraging data responsibly in K-12 worldwide since 2010. Districts, regional governments and independent schools use Edsby for modern K-12 assessment & reporting, family engagement, personalized learning and analytics. Edsby and its products have received more than 90 industry awards and distinctions. Learn more at https://www.edsby.com/.

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SOURCE Edsby