Form 6-K HSBC HOLDINGS PLC For: Apr 06
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FORM 6-K
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
Report of Foreign Private Issuer
Pursuant to Rule 13a - 16 or 15d - 16 of
the Securities Exchange Act of 1934
For the
month of April
HSBC Holdings plc
42nd
Floor, 8 Canada Square, London E14 5HQ, England
(Indicate
by check mark whether the registrant files or will file annual
reports under cover of Form 20-F or Form 40-F).
Form
20-F X Form 40-F
(Indicate
by check mark whether the registrant by furnishing the information
contained in this Form is also thereby furnishing the information
to the Commission pursuant to Rule 12g3-2(b) under the Securities
Exchange Act of 1934).
Yes
No X
(If
"Yes" is marked, indicate below the file number assigned to the
registrant in connection with Rule 12g3-2(b): 82-
).
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6 April
2020
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Important Information relating to Annual General
Meeting
The Notice of the Annual General Meeting ("AGM") of HSBC Holdings
plc (the "Company") scheduled to be held at 11.00am on Friday, 24
April 2020 at the Queen Elizabeth Hall, Southbank Centre, Belvedere
Road, London, SE1 8XX, was circulated to shareholders on 11 March
2020.
The board of directors (the "Board") has been closely monitoring
the evolving Coronavirus (COVID-19) situation. Following the UK
Government's introduction of social distancing measures and
prohibition on non-essential travel and public gatherings, it will
not be possible for shareholders to attend this year's AGM in
person.
Change of venue and arrangements
As the original AGM venue is now closed due to UK Government
restrictions, the Board has decided to change the venue of the AGM
to the Company's registered office and group head office at 8
Canada Square, London, E14 5HQ. The AGM will take place at
the same time, 11.00am (BST), and on the same day, Friday, 24 April
2020, as previously notified to shareholders.
As a consequence of the UK Government's guidance and prohibitions,
the arrangements for the AGM are as follows:
●
It
will not be possible for shareholders to attend the AGM in
person.
●
Only
a limited number of directors and essential personnel will attend
the AGM in person in order to ensure that a quorum is present and
to conduct the business of the AGM. Attendance of these
persons is considered essential for work purposes. Social
distancing measures will be in place in order to comply with
current requirements. Other shareholders and non-essential
personnel must not attend the AGM.
●
As
shareholders cannot attend in person, they will only be able to
vote by submitting a proxy in advance of the AGM. To ensure
that their vote counts, shareholders should only appoint the
Chairman of the AGM to act as their proxy. Details of how to submit
a proxy are set out below.
●
The
usual format of the AGM will be condensed and will only include the
formal business of the AGM.
●
The
Group Chairman and Group CEO will not be making speeches at the
AGM. Instead, a statement from each of them will be published
after the AGM together with the results of votes cast at the
meeting.
●
Shareholders
can submit questions for the Board in advance of the AGM to
[email protected]. The Board will endeavour,
where appropriate, to answer such questions by publishing responses
on the Company's website as soon as practical after the
AGM.
The Board believes these measures are necessary and appropriate in
light of the current pandemic, in particular, to protect the health
and wellbeing of the Company's employees, shareholders and the
wider communities in which we operate.
As a result of the current UK Government prohibition on
non-essential travel and public gatherings, shareholders should not
attend the AGM in person. Any person who does attempt to
attend the AGM in person will be refused admission.
Reminder to vote by proxy
The AGM is an important event in the Company's corporate calendar
and provides an opportunity for shareholders to vote on important
resolutions for the conduct of the business and affairs of the
Company. Accordingly, the Board strongly encourages
participation of all shareholders by:
(i)
Appointing the Chairman of the AGM as their proxy.
(ii)
Submitting a form of proxy as soon as possible and in any event by
no later than 11.00am (BST) on Wednesday, 22 April 2020 to ensure
that their votes are counted. If a shareholder appoints a person other than the
Chairman of the AGM as their proxy, that other proxy will not be
able to attend the AGM.
(iii)
Re-submitting a new form of proxy to appoint the Chairman of the
AGM to replace any form already submitted which appoints any person
other than the Chairman of the AGM as their proxy.
A form of proxy may be submitted electronically by
following the links provided at www.hsbc.com/proxy or by returning
the form to the relevant share registrar. Details of how to
submit proxies are set out on page 25 of the Notice of AGM that was
circulated to shareholders on 11 March 2020. Proxy
instructions must be received no later than 11.00am (BST) on
Wednesday, 22 April 2020 or not less than 48 hours before the time
of the holding of any adjourned AGM.
For
shares held through CREST, proxy appointments may be submitted via
the CREST proxy voting system.
Shareholders are reminded that if they have any questions for the
Board, they should submit these in advance of the AGM
to [email protected].
The Board will continue to monitor the situation and may, if
necessary, need to make further changes to the arrangements for the
AGM, including how it is conducted. Shareholders should
therefore continue to monitor the Company's website and
announcements.
The Board would like to thank shareholders for their understanding
and support during these challenging times.
For and on behalf of
HSBC Holdings plc
Aileen Taylor
Group Company Secretary and Chief Governance Officer
The Board of Directors of HSBC Holdings plc as at the date of this
announcement comprises: Mark Tucker*, Noel Quinn, Kathleen
Casey†,
Laura Cha†,
Henri de Castries†,
Irene Lee†,
José Antonio Meade Kuribreña†,
Heidi Miller†,
David Nish†,
Ewen Stevenson, Jackson Tai† and
Pauline van der Meer Mohr†.
* Non-executive Group Chairman
† Independent
non-executive Director
HSBC Holdings plc
Registered Office and Group
Head Office:
8 Canada Square, London E14 5HQ, United Kingdom
Web: www.hsbc.com
Incorporated in England with limited liability.
Registered in England: number 617987
SIGNATURE
Pursuant
to the requirements of the Securities Exchange Act of 1934, the
registrant has duly caused this report to be signed on its behalf
by the undersigned, thereunto duly authorized.
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HSBC
Holdings plc
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By:
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Name:
Aileen Taylor
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Title:
Group Company Secretary and Chief Governance Officer
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Date:
06 April
2020
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