Form POS AMI NATIONWIDE MUTUAL FUNDS
1940 Act File No. 811-08495
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AS FILED WITH THE U.S. SECURITIES AND EXCHANGE COMMISSION ON SEPTEMBER 22, 2021
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U.S. SECURITIES AND EXCHANGE COMMISSION
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Washington, D.C. 20549
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FORM N-1A
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REGISTRATION STATEMENT UNDER THE INVESTMENT COMPANY ACT OF 1940
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Amendment No. 283
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(Check appropriate box or boxes)
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NATIONWIDE MUTUAL FUNDS
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(Exact Name of Registrant as Specified In Its Charter)
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One Nationwide Plaza
Mail Code 05-02-210
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Columbus, Ohio 43215
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(Address of Principal Executive Office) (Zip Code)
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Registrant’s Telephone Number, including Area Code: (614) 435-5787
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Send Copies of Communications to:
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ALLAN J. OSTER, ESQ.
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PRUFESH R. MODHERA, ESQ.
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10 WEST NATIONWIDE BOULEVARD
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STRADLEY RONON STEVENS & YOUNG, LLP
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COLUMBUS, OH 43215
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2000 K STREET, N.W., SUITE 700
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(Name and Address of Agent for Service)
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WASHINGTON, DC 20006
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EXPLANATORY NOTE
This Amendment No. 283 (the “Amendment”) to the Registration Statement of Nationwide Mutual Funds (the “Registrant”) on Form N-1A is being filed under the Investment Company
Act of 1940 (the “1940 Act”), as amended, to amend and supplement Amendment No. 281 to the Registrant’s Registration Statement on Form N-1A, filed with the U.S. Securities and Exchange Commission (the “Commission”) on February 19, 2021 under the
1940 Act (Accession No. 0001193125-21-048591) (“Amendment No. 281”), as pertaining to the Part A and Part B of the Nationwide Multi-Cap Portfolio (the “Fund”), a series of the Registrant.
The shares of beneficial interest (“Shares”) of the series of the Registrant are not registered under the Securities Act of 1933, as amended (the “Securities Act”), because
each series of the Registrant issues its shares only in private placement transactions that do not involve a public offering within the meaning of Section 4(a)(2) of the Securities Act.
Shares of the series of the Registrant may be purchased only by “accredited investors,” as defined in Regulation D under the Securities Act. This Amendment is not offering
to sell, or soliciting any offer to buy, any security to the public within the meaning of the Securities Act.
The unaudited Financial Statement of the Fund for the period ended
April 30, 2021, as filed with the Commission on June 21, 2021 (Accession No. 0001839673-21-000012) contained in the Semi-Annual Report of the Registrant, dated April 30, 2021, is incorporated herein by reference. Additionally, the audited Financial Statement and the Report of Independent Registered Public Account Firm of the Fund for the fiscal year ended October 31, 2020, as filed
with the Commission on December 23, 2020 (Accession No. 0001833845-20-000005) contained in the Annual Report of the Registrant, dated October 31, 2020, is incorporated herein by reference.
This Registration Statement relates only to the Fund and does not incorporate by reference the currently effective Part A and Part B for the Registrant’s other series.
NATIONWIDE MUTUAL FUNDS
Nationwide Multi-Cap Portfolio
Amendment dated September 22, 2021
to the Prospectus dated February 19, 2021
Capitalized terms and certain other terms used in this amendment, unless otherwise defined in this amendment, have the meanings assigned to them in the
Prospectus.
2.
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As of the Effective Date, the Prospectus is amended as follows:
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a. |
All references to, and information regarding, Rachel Aguirre in the Prospectus are deleted in their entirety.
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b. |
The information under the heading “Item 5. Management.” on the cover page of the Prospectus is deleted in its entirety and replaced with the following:
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Nationwide Fund Advisors (“NFA” or the “Adviser”) is the Fund’s investment adviser. BlackRock Investment Management, LLC (“BlackRock”), Goldman Sachs Asset
Management, L.P. (“GSAM”), Janus Capital Management LLC (“Janus”) and Western Asset Management Company, LLC (“WAMCO”) serve as the Fund’s subadvisers.
Portfolio Managers
Portfolio Manager
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Title
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Length of Service
with Fund |
BlackRock
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Alan Mason
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Managing Director
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Since 2018
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Jennifer Hsui, CFA
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Managing Director & Portfolio Manager
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Since 2018
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Amy Whitelaw
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Managing Director & Senior Portfolio Manager
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Since 2018
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Creighton Jue, CFA
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Managing Director & Portfolio Manager
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Since 2018
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Suzanne Henige, CFA
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Director
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Since 2020
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GSAM
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Neill Nuttall
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Managing Director & Chief Investment Officer of Multi-Asset Solutions
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Since 2021
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Wael Younan
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Managing Director & Senior Portfolio Manager
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Since 2021
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Siwen Wu
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Vice President & Senior Portfolio Manager
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Since 2021
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Janus
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Ashwin Alankar, Ph.D.
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Head of Global Asset Allocation & Portfolio Manager
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Since 2021
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WAMCO
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John L. Bellows, Ph.D., CFA
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Portfolio Manager
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Since 2018
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Kenneth Leech
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Chief Investment Officer & Portfolio Manager
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Since 2018
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c. |
The information under the heading “Item 9. Investment Objective, Principal Investment Strategies, Related Risks, and Disclosure of Portfolio Holdings.” and subheading
“Principal Investment Strategies” beginning on page 1 of the Prospectus is deleted in its entirety and replaced with the following:
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The Fund’s overall investment strategy is to seek to incrementally exceed the performance of the U.S. stock market,
as represented by the Russell 3000® Index, over a full market cycle. The Russell 3000® Index is composed of the 3,000 largest U.S. companies by market capitalization, as determined by the Frank Russell Company, and includes U.S.
companies in a wide range of businesses and capitalization sizes. As of December 31, 2020, the market capitalizations of companies in the Russell 3000® Index ranged from $11.8 million to $2.13 trillion. The Russell 3000® Index
is a market-weighted index, which means that the stocks of the largest companies in the Index have the greatest effect on its performance. Inclusion of a stock in the Russell 3000® Index does not mean that the Frank Russell Company
believes the stock to be an attractive investment. The Russell 3000® Index is a registered trademark of the Frank Russell Company, which does not sponsor and is in no way affiliated with the Fund or the Fund’s investment adviser.
Individuals cannot invest directly in an index.
The Fund consists of four portions, or “sleeves,” managed by different subadvisers acting independently with
respect to the assets of the Fund they manage. Each subadviser applies an enhanced index strategy that is distinct from that applied by the other subadvisers. NFA is the Fund’s investment adviser and, subject to the approval of the Board of Trustees,
selects the Fund’s subadvisers and monitors their performance on an ongoing basis. NFA also determines the amount of Fund assets to allocate to each subadviser.
The Fund may engage in active and frequent trading of its portfolio securities. The four sleeves are each managed as follows:
BLACKROCK INVESTMENT MANAGEMENT, LLC (“BLACKROCK”) – seeks to obtain
exposure to U.S. stocks by investing in equity securities of companies included in the Russell 3000® Index. BlackRock does not necessarily invest in all of the securities in the Russell 3000® Index, or in the same weightings.
BlackRock also may use equity derivatives, such as futures or swap agreements, to obtain exposure to U.S. stocks. BlackRock chooses investments so that the market capitalizations, industry weightings and other fundamental characteristics of the
securities chosen are similar to the Russell 3000® Index as a whole. In an attempt to generate a modest amount of outperformance over the Index, BlackRock may deviate from the Index’s weightings in order to take advantage of what it
believes to be alpha-generating opportunities, such as changes in the Index, share offerings (both initial and secondary), share buybacks, and mergers, acquisitions, spinoffs and other types of corporate transactions.
JANUS CAPITAL MANAGEMENT LLC (“JANUS”) – seeks to reduce the risk of significant loss that is unlikely to be regained
over a full market cycle (a time period representing a significant market decline and recovery), while also participating in the upside growth of the capital markets. To achieve this, Janus employs a “tail-managed” strategy intended to
dynamically shift away from assets whose downside tail risks are perceived to be increasing, and toward assets whose expected tail gains are perceived to be increasing. For these purposes, “tails” represent the outliers of a distribution of returns
or, in other words, outsized future moves both to the positive and the negative. Tail events typically occur more often than expected, and a tail loss or a tail gain can have a substantial impact on a portfolio’s long-term performance.
Janus uses a variety of equity and fixed-income investments to pursue its strategy. Equity investments may include individual stocks, U.S. equity futures,
total return swaps, exchange-traded funds (“ETFs”) and options. Fixed-income investments may include U.S. Treasury securities, sovereign bonds, ETFs and options. To implement its strategy, Janus utilizes both a top-down macro analysis and a
complementary bottom-up risk/reward analysis. These processes each employ certain proprietary models which provide forward-looking insights into capital markets and which seek to identify indicators of market stress or potential upside. Such models
include a proprietary options implied information model that monitors day-to-day movements in options prices for indicators of risk and reward between asset classes and sectors. Using these proprietary models, Janus adjusts the sleeve’s allocations
and the security exposures.
The top-down analysis focuses on how the sleeve’s assets will be distributed between the equity and fixed-income asset classes. Janus monitors expected tail
gains and losses across the equity and fixed-income asset classes. Janus intends to periodically adjust the sleeve’s asset allocation to mitigate downside risk exposure that is perceived to be elevated and obtain exposure to upside gains.
Accordingly, the sleeve’s allocation to equity investments and fixed-income investments will likely shift periodically to minimize exposure to tail losses and enhance exposure to tail gains. The bottom-up analysis is designed to identify the
underlying security exposures that comprise the sleeve’s equity and fixed-income asset classes and periodically rebalance the sleeve’s portfolio to maximize exposure to securities that are expected to provide tail gains while minimizing exposure to
securities that are expected to provide tail losses. Within the sleeve’s equity component, Janus intends to adjust the portfolio’s sector exposures based on its evaluation of expected tail loss and gain. Within the sleeve’s fixed-income component,
Janus intends to adjust the portfolio’s credit, duration and sector exposures using the same analysis.
GOLDMAN SACHS ASSET MANAGEMENT, L.P. (“GSAM”) – combines passive Russell 3000® Index exposure with
investment in stocks of Japanese companies in order to generate returns in excess of the Index within a risk-managed framework. The passive long equity exposure is obtained by purchasing futures or swaps that seek to replicate the performance of the
Russell 3000® Index. Using a bottom-up, highly active approach, GSAM next buys stocks of Japanese companies. In selecting stocks, GSAM seeks to identify companies that are entering a “regrowth” stage of their business lifecycles. Companies
issuing such stocks typically have larger capitalizations and strong fundamentals and are expanding into new segments of their respective industries with the potential to gain market share. GSAM next seeks to isolate the “alpha” generated by the
investments in Japanese stocks by entering into short futures positions on the Tokyo Stock Price Index (which is representative of the overall Japanese stock market) in an amount approximately equal to the long Japanese stock portfolio in order to
limit the GSAM sleeve’s Japanese country and currency risk. “Alpha” for these purposes refers to the returns in excess of the Tokyo Stock Price Index. Finally, in order to manage “tail” risks, GSAM purchases options on interest rate futures. GSAM
believes that purchasing options that may be exercised when interest rates fall may help mitigate the risk of equity portfolio volatility. In order to provide liquidity and collateral for the GSAM sleeve’s derivatives positions, GSAM invests in cash
and/or money market instruments or other fixed income securities.
WESTERN ASSET MANAGEMENT COMPANY, LLC (“WAMCO”) – combines the use of
equity securities and/or equity index derivatives with investments in fixed-income securities to seek to provide returns that generally track (before the deduction of Fund operating expenses) the Russell 3000® Index, yet which modestly
exceed the performance of the Russell 3000® Index. First, WAMCO selects stocks, stock index futures and/or swap contracts with investment characteristics, such as market capitalizations and industry weightings, similar to those of stocks
included in the Russell 3000® Index. As only a fraction of the sleeve’s assets is required for margin on these derivatives transactions, WAMCO invests the remaining sleeve assets in a variety of U.S. and foreign bonds and other debt
securities, such as corporate bonds, U.S. government securities (i.e., debt securities issued and/or guaranteed as to principal and interest by either the U.S. government, or by U.S. government agencies, U.S. government-sponsored enterprises and U.S.
government instrumentalities), zero-coupon bonds, repurchase agreements, mortgage-backed securities, asset-backed securities and corporate loans. Certain mortgage-backed securities may be purchased with delayed delivery. Asset-backed securities may
include collateralized debt obligations (“CDOs”), including collateralized loan obligations (“CLOs”). CLOs are ordinarily issued by a trust or other special purpose entity and are collateralized by a pool of loans, which may include, among others,
domestic and non-U.S. senior secured loans, senior unsecured loans and subordinated corporate loans, including loans that may be rated below investment grade. The various fixed-income securities serve as collateral for the sleeve’s futures and swaps
positions, although they also are used to provide a modest amount of outperformance over the Index. WAMCO typically emphasizes short-duration bonds that are investment grade, although it may purchase high-yield bonds (i.e., those that are rated below
investment grade) or bonds with longer durations in order to take advantage of opportunities for investments with a higher return potential. WAMCO also may use interest rate swaps or total return swaps, either to manage the sleeve’s average portfolio
duration, to hedge against investment risks or to increase return.
In combination, the Fund’s four sleeves are intended to provide a risk-controlled, low tracking error investment
approach while achieving modest returns in excess of the Russell 3000® Index. In allocating
assets between the subadvisers, NFA seeks to increase diversification among securities and investment styles in order to potentially increase the possibility for investment return and reduce risk and volatility.
d. |
The following is added as a sub-risk of Foreign securities risk beginning on page 7 of the Prospectus:
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Japan risk - the
Japanese economy is heavily dependent upon international trade and may be subject to considerable degrees of economic, political and social instability, which could negatively affect the Fund. The Japanese yen has fluctuated widely during recent
periods and may be affected by currency volatility elsewhere in Asia, especially Southeast Asia. In addition, the yen has had a history of unpredictable and volatile movements against the U.S. dollar. The performance of the global economy could have
a major impact upon equity returns in Japan. Since the mid-2000s, Japan’s economic growth has remained relatively low. A recent economic recession was likely compounded by an unstable financial sector, low domestic consumption, and certain corporate
structural weaknesses, which remain some of the major issues facing the Japanese economy. Japan has also experienced natural disasters, such as earthquakes and tidal waves, of varying degrees of severity, which could negatively affect the Fund.
e. |
The information under the heading “Item 10. Management, Organization, and Capital Structure.” and subheading “Subadvisers” beginning on page 11 of the Prospectus is
amended to include the following:
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GOLDMAN SACHS ASSET MANAGEMENT, L.P. (“GSAM”), located at 200 West Street, New York, NY 10282, is the subadviser to a
portion of the Fund. GSAM has been registered as an investment adviser with the U.S. Securities and Exchange Commission since 1990 and is an indirect, wholly owned subsidiary of The Goldman Sachs Group, Inc., a publicly held financial holding company
and global investment banking, securities and investment management firm.
f. |
The information under the heading “Item 10. Management, Organization, and Capital Structure.” and subheading “Portfolio Management” beginning on page 12 of the
Prospectus is amended to include the following:
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GSAM
The portfolio managers who are primarily responsible for the day-to-day management of the portion of the Fund subadvised by GSAM are Neill Nuttall, Wael
Younan and Siwen Wu.
Mr. Nuttall is a Managing Director and Chief Investment Officer of Multi-Asset Solutions at GSAM, which he joined in 2014.
Mr. Younan is a Managing Director and Senior Portfolio Manager at GSAM, which he joined in 2010.
Mr. Wu is a Vice President and Senior Portfolio Manager at GSAM, which he joined in 2011.
PLEASE RETAIN THIS AMENDMENT FOR FUTURE REFERENCE
NATIONWIDE MUTUAL FUNDS
Nationwide Multi-Cap Portfolio
Amendment dated September 22, 2021
to the Statement of Additional Information (“SAI”) dated February 19, 2021
Capitalized terms and certain other terms used in this amendment, unless otherwise defined in this amendment, have the meanings assigned
to them in the SAI.
2.
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As of the Effective Date, the SAI is amended as follows:
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a. |
All references to, and information regarding, Rachel Aguirre in the SAI are deleted in their entirety.
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b. |
The information under the heading “Investment Advisory and Other Services - Subadvisers” on page 58 of the SAI is amended to include the following:
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Goldman Sachs Asset Management, L.P. (“GSAM”), located at 200 West Street, New York, New York 10282, is an indirect, wholly owned subsidiary of The Goldman
Sachs Group, Inc., a publicly held financial holding company and global investment banking, securities and investment management firm.
c. |
The information under the heading “Appendix B – Proxy Voting Guidelines Summaries” is amended to include the following:
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GOLDMAN SACHS ASSET MANAGEMENT, L.P. (“GSAM”*)
A. Guiding Principles
Proxy voting and the analysis of corporate governance issues in general are important elements of the portfolio management services we
provide to our advisory clients who have authorized us to address these matters on their behalf. Our guiding principles in performing proxy voting are to make decisions that favor proposals that in GSAM’s view maximize a company’s shareholder value
and are not influenced by conflicts of interest. These principles reflect GSAM’s belief that sound corporate governance will create a framework within which a company can be managed in the interests of its shareholders.
GSAM has adopted the policies and procedures set out below regarding the voting of proxies (the “Policy”). GSAM periodically reviews this
Policy to ensure it continues to be consistent with our guiding principles.
B. The Proxy Voting Process
Public Equity Investments
To implement these guiding principles for investments in publicly traded equities for which we have voting power on any record date, we
follow customized proxy voting guidelines that have been developed by GSAM portfolio management (the “GSAM Guidelines”). The GSAM Guidelines embody the positions and factors GSAM generally considers important in casting proxy votes. They address a
wide variety of individual topics, including, among other matters, shareholder voting rights, anti-takeover defenses, board structures, the election of directors, executive and director compensation, reorganizations, mergers, issues of corporate
social responsibility and various shareholder proposals. Recognizing the complexity and fact-specific nature of many corporate governance issues, the GSAM Guidelines identify factors we consider in determining how the vote should be cast.
The principles and positions reflected in this Policy are designed to guide us in voting proxies, and not necessarily in making investment
decisions. GSAM portfolio management teams (each, a “Portfolio Management Team”) base their determinations of whether to invest in a particular company on a variety of factors, and while corporate governance may be one such factor, it may not be the
primary consideration.
Fundamental Equity and Energy and Infrastructure Teams
The Fundamental Equity and Energy and Infrastructure Teams view the analysis of corporate governance practices as an integral part of the
investment research and stock valuation process. In forming their views on particular matters, these Portfolio Management Teams may consider applicable regional rules and practices, including codes of conduct and other guides, regarding proxy voting,
in addition to the GSAM Guidelines and Recommendations (as defined below).
Quantitative Investment Strategies Portfolio Management Teams
The Quantitative Investment Strategies Portfolio Management Teams have decided to generally follow the GSAM Guidelines and Recommendations
based on such Portfolio Management Teams’ investment philosophy and approach to portfolio construction, as well as their participation in the creation of the GSAM Guidelines. The Quantitative Investment Strategies Portfolio Management Teams may from
time to time, however, review and individually assess any specific shareholder vote.
Fixed Income and Private Investments
Voting decisions with respect to client investments in fixed income securities and the securities of privately held issuers generally will
be made by the relevant Portfolio Management Teams based on their assessment of the particular transactions or other matters at issue. Those Portfolio Management Teams may also adopt policies related to the fixed income or private investments they
make that supplement this Policy.
GS Investment Strategies Portfolio Management
Voting decisions with respect to client investments in the securities of privately held issuers generally will be made by the relevant
Portfolio Management Teams based on their assessment of the particular transactions or other matters at issue. To the extent the portfolio managers assume proxy voting responsibility with respect to publicly traded equity securities they will follow
the GSAM Guidelines and Recommendations as discussed below unless an override is requested.
Alternative Investment and Manager Selection (“AIMS”) and Externally Managed Strategies
Where GSAM places client assets with managers outside of GSAM, for example within GSAM’s AIMS business unit, such external managers
generally will be responsible for voting proxies in accordance with the managers’ own policies. AIMS may, however, retain proxy voting responsibilities where it deems appropriate or necessary under prevailing circumstances. To the extent AIMS
portfolio managers assume proxy voting responsibility with respect to publicly traded equity securities they will follow the GSAM Guidelines and Recommendations as discussed below unless an override is requested. Any other voting decision will be
conducted in accordance with AIMS’ policies governing voting decisions with respect to public and non-publicly traded equity securities held by their clients.
C. Implementation
GSAM has retained a third-party proxy voting service (the “Proxy Service”) to assist in the implementation of certain proxy voting-related
functions, including, without limitation, operational, recordkeeping and reporting services. Among its responsibilities, the Proxy Service prepares a written analysis and recommendation (a “Recommendation”) of each proxy vote that reflects the Proxy
Service’s application of the GSAM Guidelines to the particular proxy issues. In addition, in order to facilitate the casting of votes in an efficient manner, the Proxy Service generally prepopulates and automatically submits votes for all proxy
matters in accordance with such Recommendations, subject to GSAM’s ability to recall such automatically submitted votes. If the Proxy Service or GSAM becomes aware that an issuer has filed, or will file, additional proxy solicitation materials
sufficiently in advance of the voting deadline, GSAM will generally endeavor to consider such information where such information is viewed as material in GSAM’s discretion when casting its vote, which may, but need not, result in a change to the
Recommendation, which may take the form of an override (as described below) or a revised Recommendation issued by the Proxy Service. GSAM retains the responsibility for proxy voting decisions. GSAM conducts an annual due diligence meeting with the
Proxy Service to review the processes and procedures the Proxy Service follows when making proxy voting recommendations based on the GSAM Guidelines and to discuss any material changes in the services, operations, staffing or processes.
GSAM’s Portfolio Management Teams generally cast proxy votes consistently with the GSAM Guidelines and the Recomendations.
Each Portfolio Management Team, however, may on certain proxy votes seek approval to diverge from the GSAM Guidelines or a Recommendation by
following a process that seeks to ensure that override decisions are not influenced by any conflict of interest. As a result of the override process, different Portfolio Management Teams may vote differently for particular votes for the same company.
GSAM clients who have delegated voting responsibility to GSAM with respect to their account may from time to time contact their client
representative if they would like to direct GSAM to vote in a particular manner for a particular solicitation. GSAM will use commercially reasonable efforts to vote according to the client’s request in these circumstances, however, GSAM’s ability to
implement such voting instruction will be dependent on operational matters such as the timing of the request.
From time to time, GSAM’s ability to vote proxies may be affected by regulatory requirements and compliance, legal or logistical
considerations. As a result, GSAM, from time to time, may determine that it is not practicable or desirable to vote proxies. In certain circumstances, such as if a security is on loan through a securities lending program, the Portfolio Management
Teams may not be able to participate in certain proxy votes unless the shares of the particular issuer are recalled in time to cast the vote. A determination of whether to seek a recall will be based on whether the applicable Portfolio Management
Team determines that the benefit of voting outweighs the costs, lost revenue, and/or other detriments of retrieving the securities, recognizing that the handling of such recall requests is beyond GSAM’s control and may not be satisfied in time for
GSAM to vote the shares in question.
GSAM discloses our voting publicly each year in a filing with the US Securities and Exchange Commission and on our website for all GSAM US
registered mutual funds. GSAM also generally discloses our voting publicly on a quarterly basis on our website for company proxies voted according to the GSAM Guidelines and Recommendations.
D. Conflicts of Interest
GSAM has implemented processes designed to prevent conflicts of interest from influencing its proxy voting decisions. These processes
include information barriers as well as the use of the GSAM Guidelines and Recommendations and the override process described above in instances when a Portfolio Management Team is interested in voting in a manner that diverges from the initial
Recommendation based on the GSAM Guidelines. To mitigate perceived or potential conflicts of interest when a proxy is for shares of The Goldman Sachs Group Inc. or a GSAM managed fund, GSAM will generally instruct that such shares be voted in the
same proportion as other shares are voted with respect to a proposal, subject to applicable legal, regulatory and operational requirements.
* For purposes of this Policy, “GSAM” refers, collectively, to the following legal entities: Goldman Sachs Asset Management, L.P.; Goldman Sachs Asset Management International;
Goldman Sachs Hedge Fund Strategies LLC; GS Investment Strategies, LLC; GSAM Stable Value, LLC; Goldman Sachs Asset Management (Singapore) Pte. Ltd; Goldman Sachs Asset Management (Hong Kong) Limited.; Goldman Sachs Asset Management Co. Ltd.; GSAM
Services Private Limited; GS Investment Strategies Canada Inc.; Goldman Sachs Management (Ireland) Limited; Goldman Sachs Asset Management Australia Pty Ltd.; Goldman Sachs Services Private Limited.; Goldman Sachs Bank Europe SE; and Goldman Sachs
Asset Management Fund Services Limited.
d. |
The subsection “Investments in the Fund” under the heading “Appendix C – Portfolio Managers” is amended to include the following:
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Name of Portfolio Manager
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Fund Name
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Dollar Range of Investments in the Fund
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Goldman Sachs Asset Management, L.P. 1
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Neill Nuttall
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Nationwide Multi-Cap Portfolio
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None
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Wael Younan
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Nationwide Multi-Cap Portfolio
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None
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Siwen Wu
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Nationwide Multi-Cap Portfolio
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None
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1 Information provided is as of June 30, 2021.
e. |
The subsection “Description of Compensation Structure” under the heading “Appendix C – Portfolio Managers” is amended to include the following:
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Goldman Sachs Asset Management, L.P. (“GSAM”)
Compensation for GSAM Portfolio Managers is comprised of a base salary and year-end discretionary variable compensation. The base salary is
fixed from year to year. Year-end discretionary variable compensation is primarily a function of each Portfolio Manager’s individual performance and his or her contribution to overall team performance; the performance of GSAM and Goldman Sachs; the
team’s net revenues for the past year which in part is derived from advisory fees, and for certain accounts, performance-based fees; and anticipated compensation levels among competitor firms. Portfolio Managers may be rewarded, in part, for their
delivery of investment performance, which is reasonably expected to meet or exceed the expectations of clients and fund shareholders in terms of: excess return over an applicable benchmark, peer group ranking, risk management and factors specific to
certain funds such as yield or regional focus. Performance is judged over one-, three- and five-year time horizons.
The discretionary variable compensation for Portfolio Managers is also significantly influenced by various factors, including: (1) effective
participation in team research discussions and process; and (2) management of risk in alignment with the targeted risk parameter and investment objectives of the Fund. Other factors may also be considered including: (a) general client/shareholder
orientation, and (b) teamwork and leadership.
As part of their year-end discretionary variable compensation and subject to certain eligibility requirements, Portfolio Managers may
receive deferred equity-based and similar awards, in the form of: (1) shares of The Goldman Sachs Group, Inc. (restricted stock units); and, (2) for certain portfolio managers, performance-tracking (or “phantom”) shares of the GSAM mutual funds that
they oversee or service. Performance-tracking shares are designed to provide a rate of return (net of fees) equal to that of the fund(s) that a Portfolio Manager manages, or one or more other eligible funds, as determined by senior management,
thereby aligning Portfolio Manager compensation with fund shareholder interests. The awards are subject to vesting requirements, deferred payment and clawback and forfeiture provisions. GSAM, Goldman Sachs or their affiliates expect, but are not
required to, hedge the exposure of the performance-tracking shares of a fund by, among other things, purchasing shares of the relevant fund(s).
Other Compensation
In addition to base salary and year-end discretionary variable compensation, the firm has a number of additional benefits in place
including: (1) a 401k program that enables employees to direct a percentage of their base salary and bonus income into a tax-qualified retirement plan; and (2) investment opportunity programs in which certain professionals may participate subject to
certain eligibility requirements.
f. |
The subsection “Other Managed Accounts” under the heading “Appendix C – Portfolio Managers” is amended to include the following:
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Name of Portfolio Manager
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Number of Accounts Managed by Each Portfolio Manager and Total Assets by Category
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Goldman Sachs Asset Management, L.P. 1
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Neill Nuttall
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Mutual Funds: 31 accounts, $34.07 billion total assets (0 accounts, $0 total assets for which the advisory fee is based on performance)
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Other Pooled Investment Vehicles: 20 accounts, $8.4 billion total assets (0 accounts, $0 total assets for which the advisory fee is based on performance)
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Other Accounts: 96 accounts, $137.7 billion total assets (2 accounts, $4.3 billion total assets for which the advisory fee is based on performance)
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Wael Younan
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Mutual Funds: 0 accounts, $0 total assets (0 accounts, $0 total assets for which the advisory fee is based on performance)
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Other Pooled Investment Vehicles: 0 accounts, $0 total assets (0 accounts, $0 total assets for which the advisory fee is based on performance)
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Other Accounts: 4 accounts, $4.93 billion total assets (0 accounts, $0 total assets for which the advisory fee is based on performance)
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Siwen Wu
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Mutual Funds: 21 accounts, $11.96 billion total assets (0 accounts, $0 total assets for which the advisory fee is based on performance)
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Other Pooled Investment Vehicles: 5 accounts, $2.87 billion total assets (0 accounts, $0 total assets for which the advisory fee is based on performance)
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Other Accounts: 0 accounts, $0 total assets (0 accounts, $0 total assets for which the advisory fee is based on performance)
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1 Information provided is as of June 30, 2021.
g. |
The subsection “Potential Conflicts of Interest” under the heading “Appendix C – Portfolio Managers” is amended to include the following:
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Goldman Sachs Asset Management, L.P. (“GSAM”)
GSAM is part of The Goldman Sachs Group, Inc. (together with its affiliates, directors, partners, trustees, managers, members, officers and
employees, “Goldman Sachs”) a bank holding company. The involvement of GSAM, Goldman Sachs and their affiliates in the management of, or their interest in, other accounts and other activities of Goldman Sachs will present conflicts of interest with
respect to your Fund and will, under certain circumstances, limit your Fund’s investment activities. Goldman Sachs is a worldwide full service investment banking, broker dealer, asset management and financial services organization and a major
participant in global financial markets that provides a wide range of financial services to a substantial and diversified client base that includes corporations, financial institutions, governments, and individuals. Goldman Sachs, acts as a
broker-dealer, investment adviser, investment banker, underwriter, research provider, administrator, financier, adviser, market maker, trader, prime broker, derivatives dealer, clearing agent, lender, counterparty, agent, principal, distributor,
investor or in other commercial capacities for accounts or companies or affiliated or unaffiliated investment funds (including pooled investment vehicles and private funds). In those and other capacities, Goldman Sachs advises and deals with clients
and third parties in all markets and transactions and purchases, sells, holds and recommends a broad array of investments, including securities, derivatives, loans, commodities, currencies, credit default swaps, indices, baskets and other financial
instruments and products for its own account and for the accounts of clients and of its personnel. In addition, Goldman Sachs has direct and indirect interests in the global fixed income, currency, commodity, equities, bank loan and other markets
and the securities and issuers in which your Fund may directly and indirectly invest. Thus, it is expected that your Fund will have multiple business relationships with and will invest in, engage in transactions with, make voting decisions with
respect to, or obtain services from entities for which Goldman Sachs and affiliates perform or seek to perform investment banking or other services. As manager of
your Fund, GSAM receives management fees from the Fund. In addition, GSAM’s affiliates may earn fees from relationships with your Fund.
Although these fees are generally based on asset levels, the fees are not directly contingent on Fund performance, Goldman Sachs will still receive significant compensation from your Fund even if shareholders lose money. Goldman Sachs and its
affiliates engage in proprietary trading and advise accounts and funds which have investment objectives similar to those of your Fund and/or which engage in and compete for transactions in the same types of securities, currencies and instruments as
your Fund. Goldman Sachs and its affiliates will not have any obligation to make available any information regarding their activities or strategies, or the activities or strategies used for other accounts managed by them, for the benefit of the
management of your Fund. The results of your Fund’s investment activities, therefore, will likely differ from those of Goldman Sachs, its affiliates, and other accounts managed by Goldman Sachs, and it is possible that your Fund could sustain losses
during periods in which Goldman Sachs and its affiliates and other accounts achieve significant profits on their trading for proprietary or other accounts. In addition, your Fund may enter into transactions in which Goldman Sachs and its affiliates
or their other clients have an adverse interest. For example, your Fund may take a long position in a security at the same time that Goldman Sachs and its affiliates or other accounts managed by GSAM take a short position in the same security (or
vice versa). These and other transactions undertaken by Goldman Sachs, its affiliates or Goldman Sachs-advised clients may, individually or in the aggregate, adversely impact your Fund. In some cases, such adverse impacts may result from differences
in timing of transactions by accounts relative to when your Fund executes transactions in the same securities. Transactions by one or more Goldman Sachs-advised clients or GSAM may have the effect of diluting or otherwise disadvantaging the values,
prices or investment strategies of your Fund. Your Fund’s activities will, under certain circumstances, be limited because of regulatory restrictions applicable to Goldman Sachs and its affiliates, and/or their internal policies designed to comply
with such restrictions. As a global financial services firm, Goldman Sachs and its affiliates provide a wide range of investment banking and financial services to issuers of securities and investors in securities. Goldman Sachs, its affiliates and
others associated with it are expected to create markets or specialize in, have positions in and/or effect transactions in, securities of issuers held by your Fund, and will likely also perform or seek to perform investment banking and financial
services for one or more of those issuers. Goldman Sachs and its affiliates are expected to have business relationships with and purchase or distribute or sell services or products from or to distributors, consultants or others who recommend your
Fund or who engage in transactions with or for your Fund.
For a more detailed description of potential conflicts of interest, please refer to the language from GSAM’s ADV Part 2.
PLEASE RETAIN THIS AMENDMENT FOR FUTURE REFERENCE
PART C
OTHER INFORMATION
ITEM 28. EXHIBITS
(a)
|
||||
(b)
|
||||
(c)
|
Certificates for shares are not issued. Articles III, V, and VI of the Amended Declaration and Article VII of the Amended Bylaws, incorporated by reference to Exhibit (a) and (b)
hereto, define rights of holders of shares.
|
|||
(d)
|
Investment Advisory Agreements
|
|||
(1)
|
||||
(a)
|
||||
(2)
|
||||
(a)
|
||||
(3)
|
||||
(a)
|
||||
(4)
|
Subadvisory Agreements
|
|||
(a)
|
||||
(1)
|
||||
(b)
|
|
1
(1)
|
||||
(c)
|
||||
(d)
|
||||
(1)
|
|
|||
(e)
|
Subadvisory Agreement among the Trust, Nationwide Fund Advisors and Thompson, Siegel & Walmsley LLC, dated July 22, 2021, is filed herewith as Exhibit EX-28.d.4.e.
|
|||
(f)
|
||||
(1)
|
||||
(g)
|
||||
(h)
|
||||
(i)
|
||||
(1)
|
||||
(j)
|
2
3
(t)
|
|||
(u)
|
|||
(v)
|
|||
(w)
|
Subadvisory Agreement among the Trust, Nationwide Fund Advisors and Newton Investment Management North America, LLC, effective August 31, 2021, is filed herewith as Exhibit EX-28.d.4.w.
|
||
(e)
|
(1)
|
||
(a)
|
|||
(2)
|
|||
(f)
|
Not applicable.
|
||
(g)
|
Custodian Agreement
|
||
(1)
|
|||
(a)
|
|||
(b)
|
|||
(c)
|
|||
(d)
|
|||
(e)
|
|||
(2)
|
4
5
(8)
|
||
(9)
|
||
(10)
|
||
(i)
|
Not applicable.
|
|
(j)
|
Not applicable.
|
|
(k)
|
Not applicable.
|
|
(l)
|
Not applicable.
|
|
(m)
|
||
(n)
|
||
(o)
|
Not applicable.
|
|
(p)
|
(1)
|
|
(2)
|
||
(3)
|
||
(4)
|
||
(5)
|
||
(6)
|
||
(7)
|
Code of Ethics for Bailard, Inc., dated May 3, 2021, is filed herewith as Exhibit EX-28.p.7.
|
|
(8)
|
6
(9)
|
||
(10)
|
Code of Ethics for Amundi Pioneer Institutional Asset Management, Inc., revised August
11, 2020, previously filed as Exhibit EX-28.p.10 with the Trust’s registration statement on February 18,
2021, is hereby incorporated by reference.
|
|
(11)
|
||
(12)
|
Code of Ethics for Loomis, Sayles & Company, L.P., amended December 16, 2020, is filed herewith as Exhibit EX-28.p.12.
|
|
(13)
|
Code of Ethics for Diamond Hill Capital Management, Inc., amended February 28, 2020,
previously filed as Exhibit EX-28.p.13 with the Trust’s registration statement on February 18, 2021, is
hereby incorporated by reference.
|
|
(14)
|
Code of Ethics for WCM Investment Management, dated May 1, 2021, is filed herewith as Exhibit EX-28.p.14.
|
|
(15)
|
Code of Ethics & Personal Trading Policy for Nationwide Asset Management, LLC,
effective July 2020, previously filed as Exhibit EX-28.p.15 with the Trust’s registration statement on
February 18, 2021, is hereby incorporated by reference.
|
|
(16)
|
Personal Trading Policy and Code of Conduct for Bank of New York Mellon Corporation, dated March 8, 2021, is filed herewith as Exhibit EX-28.p.16.
|
|
(17)
|
Code of Ethics for Western Asset Management Company, LLC, revised June 30, 2021, is filed herewith as Exhibit EX-28.p.17.
|
|
(18)
|
||
(19)
|
||
(20)
|
||
(21)
|
||
(22)
|
Personal Trading Policy and Code of Conduct for Newton Investment Management North America, LLC, effective January 9, 2021, is filed herewith as Exhibit EX-28.p.22.
|
|
(23)
|
Code of Conduct for Dreyfus Cash Investment Strategies, a division of BNY Mellon Investment Adviser, Inc., dated November 2019, is filed herewith as Exhibit EX-28.p.23.
|
|
(q)
|
(1)
|
|
(2)
|
7
(3)
|
||
(4)
|
||
(5)
|
||
(6)
|
||
(7)
|
||
(8)
|
||
(9)
|
||
(10)
|
||
(11)
|
ITEM 29. PERSONS CONTROLLED BY OR UNDER COMMON CONTROL WITH REGISTRANT
No person is presently controlled by or under common control with Registrant.
ITEM 30. INDEMNIFICATION
Indemnification provisions for officers, directors and employees of the Registrant are set forth in Article VII, Section 2 of the Amended Declaration. See
Item 28(a) above.
The Trust has entered into indemnification agreements with each of the trustees and certain of its officers. The indemnification agreements provide that the
Trust will indemnify the indemnitee for and against any and all judgments, penalties, fines, and amounts paid in settlement, and all expenses actually and reasonably incurred by indemnitee in connection with a proceeding that the indemnitee is a
party to or is threatened to be made a party to (other than certain exceptions specified in the agreements), to the maximum extent not expressly prohibited by Delaware law or applicable federal securities law and regulations (including, without
limitation, Section 17(h) of the Investment Company Act of 1940 and the rules and regulations issued with respect thereto by the U.S. Securities and Exchange Commission). The Trust also will indemnify indemnitee for and against all expenses actually
and reasonably incurred by indemnitee in connection with any proceeding to which indemnitee is or is threatened to be made a witness but not a party. See Item 23(h)(4) above.
Insofar as indemnification for liability arising under the Securities Act of 1933 (the “Act”) may be permitted to directors, officers and controlling persons
of the Registrant pursuant to the foregoing provisions, or otherwise, the Registrant has been advised that in the opinion of the U.S. Securities and Exchange Commission such indemnification is against public policy as expressed in the Act and is,
therefore, unenforceable. In the event that a claim for indemnification against such liabilities (other than the payment by the Registrant of expenses incurred or paid by a director, officer or controlling person of the Registrant in the successful
defense of any action, suit or proceeding) is asserted by such director, officer or
8
controlling person in connection with the securities being registered, the Registrant will, unless in the opinion of its counsel the matter has been settled by
controlling precedent, submit to a court of appropriate jurisdiction the question whether such indemnification by it is against public policy as expressed in the Act and will be governed by the final adjudication of such issue.
ITEM 31. BUSINESS AND OTHER CONNECTIONS OF INVESTMENT ADVISER
(a) |
Nationwide Fund Advisors (“NFA”), the investment adviser to the Trust, also serves as investment adviser to Nationwide Variable Insurance Trust. To the knowledge of the
Registrant, the directors and officers of NFA have not been engaged in any other business or profession of a substantial nature during the past two fiscal years other than in their capacities as a director or officer of NFA or its affiliates.
|
Each of the following persons serves in the same or similar capacity with one or more affiliates of Nationwide Fund Advisors. The address
for the persons listed below, except as otherwise noted, is One Nationwide Plaza, Columbus, OH 43215.
Name and Address
|
Principal Occupation
|
Position with NFA
|
Position with Funds
|
John L. Carter
|
President and Chief Operating Officer of Nationwide Financial Services, Inc.
|
Director
|
N/A
|
Michael S. Spangler
|
President and Chief Executive Officer of Nationwide Funds Group, which includes NFA, NFM and NFD; Senior Vice President of Nationwide Financial Services, Inc. and Nationwide Mutual
Insurance Company
|
President and Director
|
President, Chief Executive Officer and Principal Executive Officer
|
Lee T. Cummings
|
Treasurer, Principal Financial Officer, Senior Vice President and Head of Fund Operations of Nationwide Funds Group; Vice President of Nationwide Mutual Insurance Company
|
Senior Vice President
|
Treasurer, Principal Financial Officer, Senior Vice President and Head of Fund Operations
|
Brian E. Hirsch
|
Vice President of NFA and Chief Compliance officer of NFA and the Trust; Vice President of Nationwide Mutual Insurance Company
|
Vice President and Chief Compliance Officer
|
Senior Vice President and Chief Compliance Officer
|
Pamela A. Biesecker
|
Senior Vice President and Head of Taxation of Nationwide Mutual Insurance Company
|
Senior Vice President and Head of Taxation
|
N/A
|
Denise L. Skingle
|
Senior Vice President and Chief Counsel of Nationwide Mutual Insurance Company
|
Senior Vice President and Secretary
|
N/A
|
9
Steve A. Ginnan
|
Senior Vice President, Director and Chief Financial Officer of Nationwide Financial Services, Inc.
|
Director
|
N/A
|
Stephen R. Rimes
|
Vice President, Associate General Counsel and Secretary for Nationwide Funds Group; Vice President of Nationwide Mutual Insurance Company
|
Vice President, Associate General Counsel and Assistant Secretary
|
Secretary, Vice President and Associate General Counsel
|
Thomas P. Reed
|
Vice President and Chief Financial Officer of Nationwide Funds Group
|
Vice President and Chief Financial Officer
|
N/A
|
David A. Conner
|
Associate Vice President and Assistant Treasurer of Nationwide Mutual Insurance Company
|
Associate Vice President and Assistant Treasurer
|
N/A
|
James M. Elliot
|
Associate Vice President and Assistant Treasurer of Nationwide Mutual Insurance Company
|
Associate Vice President and Assistant Treasurer
|
N/A
|
Sarah E. Zureich
|
Associate Vice President and Assistant Treasurer of Nationwide Mutual Insurance Company
|
Associate Vice President and Assistant Treasurer
|
N/A
|
Timothy J. Dwyer
|
Vice President and Assistant Treasurer of Nationwide Mutual Insurance Company
|
Vice President and Assistant Treasurer
|
N/A
|
Mark E. Hartman
|
Associate Vice President and Assistant Secretary of Nationwide Mutual Insurance Company
|
Associate Vice President and Assistant Secretary
|
N/A
|
Kathy R. Richards
|
Associate Vice President and Assistant Secretary of Nationwide Mutual Insurance Company
|
Associate Vice President and Assistant Secretary
|
N/A
|
Keith W. Hinze
|
Assistant Secretary of Nationwide Mutual Insurance Company
|
Assistant Secretary
|
N/A
|
(b) |
BlackRock Investment Management, LLC (“BlackRock”) acts as subadviser to the Nationwide S&P 500 Index Fund, Nationwide Small Cap Index Fund, Nationwide Mid Cap
Market Index Fund, Nationwide Bond Index Fund, Nationwide International Index Fund, Nationwide Multi-Cap Portfolio and Nationwide Bond Portfolio. To the knowledge of the Registrant, the directors and officers of BlackRock have not been
engaged in any other business or profession of a substantial nature during the past two fiscal years other than in their capacities as a director or officer of affiliated entities.
|
(c) |
Nationwide Asset Management, LLC (“NWAM”) acts as subadviser to the Nationwide Bond Fund and Nationwide Inflation-Protected Securities Fund. To the knowledge of the
Registrant, the directors and officers of NWAM have not been engaged in any other business or profession of a substantial nature during the past two fiscal years other than in their capacities as a director or officer of affiliated entities.
|
10
(d) |
Dreyfus Cash Investment Strategies, a division of BNY Mellon Investment Adviser, Inc. (“Dreyfus”), acts as subadviser to the Nationwide Government Money Market Fund.
Dreyfus also acts as an investment adviser or subadviser to other investment companies. To the knowledge of the Registrant, the directors and officers of Dreyfus have not been engaged in any other business or profession of a substantial
nature during the past two fiscal years other than in their capacities as a director or officer of affiliated entities.
|
(e) |
Mellon Investments Corporation (formerly, BNY Mellon Asset Management North America Corporation) (“Mellon”) acts as subadviser to the Nationwide Dynamic U.S. Growth
Fund, Nationwide Mellon Disciplined Value Fund and Nationwide NYSE Arca Tech 100 Index Fund. To the knowledge of the Registrant, the directors and officers of Mellon have not been engaged in any other business or profession of a substantial
nature during the past two fiscal years other than in their capacities as a director or officer of affiliated entities.
|
(f) |
Brown Capital Management, LLC (“Brown Capital”) acts as subadviser to the Nationwide Small Company Growth Fund. To the knowledge of the Registrant, the directors and
officers of Brown Capital have not been engaged in any other business or profession of a substantial nature during the past two fiscal years other than in their capacities as a director, officer, employee, partner, or trustee of affiliated
entities.
|
(g) |
UBS Asset Management (Americas) Inc. (“UBS AM”) acts as subadviser to the Nationwide Global Sustainable Equity Fund. To the knowledge of the Registrant, the directors
and officers of UBS AM have not been engaged in any other business or profession of a substantial nature during the past two fiscal years other than in their capacities as a director or officer of affiliated entities.
|
(h) |
Thompson, Siegel & Walmsley LLC (“TSW”) acts as subadviser to the Nationwide Core Plus Bond Fund. To the knowledge of the Registrant, the directors and officers of
TSW have not been engaged in any other business or profession of a substantial nature during the past two fiscal years other than in their capacities as a director or officer of affiliated entities.
|
(i) |
Bailard, Inc. (“Bailard”) acts as subadviser to the Nationwide Bailard Cognitive Value Fund, Nationwide Bailard Technology & Science Fund and Nationwide Bailard
International Equities Fund. To the knowledge of the Registrant, the directors and officers of Bailard have not been engaged in any other business or profession of a substantial nature during the past two fiscal years other than in their
capacities as a director or officer of affiliated entities. Bailard provides real estate services (such as identifying and recommending potential property acquisitions and dispositions, supervising day-to-day property management and providing
real estate research) to a client that is an affiliated private real estate investment trust.
|
(j) |
Geneva Capital Management LLC (“Geneva”) acts as subadviser to the Nationwide Geneva Mid Cap Growth Fund and Nationwide Geneva Small Cap Growth Fund. To the knowledge
of the Registrant, the directors and officers of Geneva have not been engaged in any other business or profession of a substantial nature during the past two fiscal years other than in their capacities as a director or officer of affiliated
entities.
|
(l) |
Amundi Asset Management US, Inc. (“Amundi AM US”) acts as subadviser to the Nationwide Amundi Global High Yield Fund and Nationwide Amundi Strategic Income Fund.
Except as noted below, the directors and officers of Amundi AM US have not been engaged in any other business or profession of a substantial nature during the past two fiscal years other than in their capacities as a director or officer of
affiliated entities.
|
Name and Position with APIAM
|
Other Company
|
Position with Other Company
|
Lisa Jones
CEO |
The Investment Company Institute
|
Member- Board of Governors
|
MIT Sloan Finance Group Advisory Board
|
Member
|
11
Ken Taubes
CIO |
Kerem Shalom
|
Member of Finance Committee
|
Suffolk University MSF Advisory Board
|
Board Member
|
|
Gregg Dooling
CFO |
Raising a Reader Massachusetts
|
Member of Finance and Audit Committee
|
Raising a Reader Massachusetts
|
Chair of Board of Trustees
|
(m) |
Wellington Management Company LLP (“Wellington Management”) acts as subadviser to the Nationwide International Small Cap Fund and Nationwide Fund. Wellington Management
is an investment adviser registered under the Investment Advisers Act of 1940. During the past two fiscal years, no partner of Wellington Management has engaged in any other business, profession, vocation or employment of a substantial nature
other than that of the business of investment management.
|
Name and Position with Loomis Sayles
|
Name and Principal Business Address of Other Company
|
Connection with Other Company
|
Kevin P. Charleston
Chairman, Chief Executive Officer, President and Director |
Loomis Sayles Funds I
888 Boylston Street, Boston, MA 02199 |
Trustee, President and Chief Executive Officer
|
Loomis Sayles Funds II
888 Boylston Street, Boston, MA 02199 |
Trustee
|
|
Natixis Funds Trust I
888 Boylston Street, Boston, MA 02199 |
Trustee
|
|
Natixis Funds Trust II
888 Boylston Street, Boston, MA 02199 |
Trustee
|
|
Natixis Funds Trust IV
888 Boylston Street, Boston, MA 02199 |
Trustee
|
|
Natixis ETF Trust
888 Boylston Street, Boston, MA 02199 |
Trustee
|
|
Gateway Trust
888 Boylston Street, Boston, MA 02199 |
Trustee
|
|
Loomis Sayles Distributors, Inc.
One Financial Center, Boston, MA 02111 |
Director
|
12
Loomis Sayles Investments Limited
The Economist Plaza, 25 St. James’s Street, London, England SW1A 1 HA |
Executive Vice President
|
|
Loomis Sayles Trust Company, LLC
One Financial Center, Boston, MA 02111 |
Manager and President
|
|
Loomis Sayles Investments Asia Pte. Ltd.
10 Collyer Quay #14-06, Ocean Financial Centre, Singapore 049315 |
Director
|
|
Loomis Sayles Operating Services, LLC
One Financial Center, Boston, MA 02111 |
Chairman and President
|
|
Matthew J. Eagan
Executive Vice President and Director |
None
|
None
|
Daniel J. Fuss
Vice Chairman, Executive Vice President and Director |
Loomis Sayles Funds I
888 Boylston Street, Boston, MA 02199 |
Executive Vice President
|
Loomis Sayles Funds II
888 Boylston Street, Boston, MA 02199 |
Executive Vice President
|
|
John F. Gallagher III
Executive Vice President and Director |
Loomis Sayles Distributors, Inc.
One Financial Center, Boston, MA 02111 |
President
|
Loomis Sayles Distributors, L.P.
One Financial Center, Boston, MA 02111 |
President
|
|
John R. Gidman
Executive Vice President, Chief Operating Officer and Director |
Loomis Sayles Solutions, LLC
(dissolved) One Financial Center, Boston, MA 02111 |
President (2003-2020)
|
David L. Giunta
Director |
Natixis Investment Managers
888 Boylston Street, Boston, MA 02199 |
President and Chief Executive Officer, US
|
Natixis Advisors, L.P.
888 Boylston Street, Boston, MA 02199 |
President and Chief Executive Officer
|
|
Natixis Distribution Corporation
888 Boylston Street, Boston, MA 02199 |
Chairman, President and Chief Executive Officer
|
|
Natixis Distribution, L.P.
888 Boylston Street, Boston, MA 02199 |
President and Chief Executive Officer
|
|
Loomis Sayles Funds I
888 Boylston Street, Boston, MA 02199 |
Trustee and Executive Vice President
|
13
Loomis Sayles Funds II
888 Boylston Street, Boston, MA 02199 |
Trustee, President and Chief Executive Officer
|
|
Natixis Funds Trust I
888 Boylston Street, Boston, MA 02199 |
Trustee, President and Chief Executive Officer
|
|
Natixis Funds Trust II
888 Boylston Street, Boston, MA 02199 |
Trustee, President and Chief Executive Officer
|
|
Natixis Funds Trust IV
888 Boylston Street, Boston, MA 02199 |
Trustee, President and Chief Executive Officer
|
|
Natixis ETF Trust
888 Boylston Street, Boston, MA 02199 |
Trustee, President and Chief Executive Officer
|
|
Natixis ETF Trust II
888 Boylston Street, Boston, MA 02199 |
Trustee, President and Chief Executive Officer
|
|
Gateway Trust
888 Boylston Street, Boston, MA 02199 |
Trustee, President and Chief Executive Officer
|
|
Aziz V. Hamzaogullari
Executive Vice President, Chief Investment Officer of the Growth Equity Strategies and Director |
None
|
None
|
Maurice Leger
Director of Global Institutional Services, Executive Vice President and Director |
Loomis Sayles Trust Company, LLC
One Financial Center, Boston, MA 02111 |
Manager
|
Jean S. Loewenberg
Executive Vice President, General Counsel, Secretary and Director |
Loomis Sayles Distributors, Inc.
One Financial Center, Boston, MA 02111 |
Director
|
Loomis Sayles Investments Limited
The Economist Plaza, 25 St. James’s Street, London, England SW1A 1 HA |
General Counsel and Secretary
|
|
Loomis Sayles Trust Company, LLC
One Financial Center, Boston, MA 02111 |
Manager and Secretary
|
|
Jaehoon Park
Executive Vice President, Chief Investment Officer and Director |
None
|
None
|
Jean Raby
Director |
Natixis Investment Managers
888 Boylston Street, Boston, MA 02199 |
Chief Executive Officer
|
Richard G. Raczkowski
Executive Vice President and Director |
None
|
None
|
John F. Russell
Executive Vice President and Director |
None
|
None
|
14
Paul J. Sherba
Executive Vice President, Chief Financial Officer and Director |
Loomis Sayles Distributors, Inc.
One Financial Center, Boston, MA 02111 |
Vice President and Treasurer
|
Loomis Sayles Distributors, L.P.
One Financial Center, Boston, MA 02111 |
Vice President and Treasurer
|
|
Loomis Sayles Trust Company, LLC
One Financial Center, Boston, MA 02111 |
Manager and Chief Financial Officer
|
|
Loomis Sayles Investments Asia Pte. Ltd.
10 Collyer Quay #14-06, Ocean Financial Centre, Singapore 049315 |
Director
|
|
Loomis Sayles Investments Limited
The Economist Plaza, 25 St. James’s Street, London, England SW1A 1 HA |
Chief Financial Officer and Treasurer
|
|
Elaine M. Stokes
Executive Vice President and Director |
None
|
None
|
David L. Waldman
Executive Vice President, Deputy Chief Investment Officer and Director |
None
|
None
|
(o) |
Diamond Hill Capital Management, Inc. (“Diamond Hill”) acts as subadviser to the Nationwide Diamond Hill Large Cap Concentrated Fund. Diamond Hill is an investment
adviser registered under the Investment Advisers Act of 1940. To the knowledge of the Registrant, the directors and officers of Diamond Hill have not been engaged in any other business or profession of a substantial nature during the past two
fiscal years other than in their capacities as a director or officer of affiliated entities.
|
(p) |
WCM Investment Management (“WCMIM”) acts as subadviser to the Nationwide WCM Focused Small Cap Fund. WCMIM is an investment adviser registered under the Investment
Advisers Act of 1940. To the knowledge of the Registrant, the directors and officers of WCMIM have not been engaged in any other business or profession of a substantial nature during the past two fiscal years other than in their capacities as
a director or officer of affiliated entities.
|
(q) |
Allianz Global Investors U.S. LLC (“Allianz”) acts as subadviser to the Nationwide AllianzGI International Growth Fund. Allianz is an investment adviser registered
under the Investment Advisers Act of 1940. To the knowledge of the Registrant, the directors and officers of Allianz have not been engaged in any other business or profession of a substantial nature during the past two fiscal years other than
in their capacities as a director or officer of affiliated entities.
|
(r) |
Western Asset Management Company, LLC (“Western Asset”) acts as subadviser to the Nationwide Multi-Cap Portfolio. Western Asset is a direct wholly-owned subsidiary of
Legg Mason, Inc. (“Legg Mason”) and an indirect wholly-owned subsidiary of Franklin Resources, Inc. (“Resources”) and is registered as an investment adviser under the Advisers Act. During the past two fiscal years, the directors and officers
of Western Asset have not been engaged in any business, profession, vocation or employment of a substantial nature other than as directors or officers of Legg Mason and/or Resources, other Legg Mason and/or Resources subsidiaries, and/or
other Legg Mason and/or Resources sponsored investment companies. The names and titles of the officers and directors of Western Asset are listed in Schedules A and D of Form ADV filed by Western Asset pursuant to the Advisers Act, the text of
which Schedules are incorporated herein by reference (SEC File No. 801-8162). Western Asset is located at 385 E. Colorado Blvd, Pasadena, CA 91101.
|
15
Name
|
Position(s) at Western Asset
|
Other Position(s) Held
|
James W. Hirschmann III
|
President and Chief Executive Officer, Western Asset (Chairman)
|
Director, Western Asset Mortgage Capital Corporation
|
Jennifer Johnson
|
Non-Employee Director
|
None
|
Matthew Nicholls
|
Non-Employee Director
|
None
|
Jennifer W. Murphy
|
Chief Operating Officer, Western Asset (Executive Director)
|
Former Director, Brandywine Global Investment Management (Europe) Limited
|
Former Director, Legg Mason International Equities Limited
|
||
Former Member, Legg Mason Political Action Committee
|
||
Former Manager, Brandywine Global Investment Management, LLC
|
||
Director and Chief Executive Officer, Western Asset Mortgage Capital Corporation
|
||
Jed A. Plafker
|
Non-Employee Director
|
None
|
Marzo Bernardi
|
Director of Client Services and Marketing
|
None
|
Dennis McNamara
|
Director of Global Portfolio Operations
|
None
|
Charles A. Ruys de Perez
|
Secretary and General Counsel
|
Director, Western Asset Holdings (Australia) Pty Ltd
|
Director, Western Asset Management Company Pty Ltd
|
||
Director, Western Asset Management Company Ltd
|
||
Director, Western Asset Management Company Pte. Ltd
|
||
Director, Western Asset Management Company Limited
|
||
Kevin Ehrlich
|
Chief Compliance Officer
|
None
|
(s) |
American Century Investment Management, Inc. (“American Century”) acts as a subadvisor to the Nationwide American Century Small Cap Income Fund. Except as listed below,
the directors and officers of American Century have not been engaged in any other business or profession of a substantial nature during the past two fiscal years other than in their capacities of director or officer of affiliated entities.
|
Name and Position with American Century
|
Other Company
|
Positions with Other Company
|
Christopher Chen
Vice President |
Baring Asset Management
|
Director and Client Portfolio Manager
|
Richard Adams
Vice President |
Columbia Threadneedle Investments
|
Director and Client Portfolio Manager
|
16
Charles Tan
Senior Vice President and Co-CIO,
Global Fixed Income
|
Aberdeen Standard Investments
|
Head of North American Fixed Income
|
Jason Greenblath
Vice President |
Aberdeen Standard Investments
|
Head of US Investment Grade Credit
|
Alex Lepinsky
Vice President |
Deutsche Bank
|
Senior Portfolio Manager and Senior Trader
|
(t) |
GQG Partners LLC (“GQG”) acts as subadvisor to the Nationwide GQG US Quality Equity Fund. Except as noted below, the directors and officers of GQG have not been engaged
in any other business or profession of a substantial nature during the past two fiscal years other than in their capacities as a director or officer of affiliated entities.
|
Name and Position with
Investment Adviser |
Name and Principal Business
Address of Other Company |
Connection with Other Company
|
Rajiv Jain, Chairman and Chief Investment Officer
|
GQG Partners Community Empowerment Foundation
450 East Las Olas Blvd, Suite 750
Fort Lauderdale, FL 33301
|
Sole Member, Director
|
Tim Carver, Chief Executive Officer
|
GQG Partners Community Empowerment Foundation
450 East Las Olas Blvd, Suite 750
Fort Lauderdale, FL 33301
|
Director
|
Hycroft, LLC
100 Park Avenue, 16th Floor
New York, NY 10017
|
Director
|
|
Melodie Zakaluk, Chief Operating Officer
|
GQG Global UCITS ICAV
2nd Floor
5 Earlsfort Terrace
Dublin D2
Ireland
|
Director
|
GQG Partners (Australia) Pty Ltd
Level 10, 68 Pitt Street
Sydney NSW 2000
|
Director
|
|
Salvatore DiGangi, Global Head of Compliance and Chief Compliance Officer
|
UBS O’Connor LLC
One North Wacker Drive, 31st Floor
Chicago, IL 60606
|
Officer [from 08/2018 to 06/2019]
|
Frederick Sherley, General Counsel
|
Compass Integrated Counsel, PLLC
140 Lakeside Ave, Suite A-99
Seattle, WA 98122
|
Owner [from 08/2018 to 07/2019]
|
(u) |
Newton Investment Management North America, LLC (“Newton US”) acts as a subadvisor to the Nationwide BNY Mellon Disciplined Value Fund and Nationwide BNY Mellon Dynamic
U.S. Core Fund. The directors and officers of Newton US have not been engaged in any other business or profession of substantial nature during the past two fiscal years.
|
17
(v) |
Janus Capital Management LLC (“Janus”) acts as a subadviser to the Nationwide Multi-Cap Portfolio. Janus is an investment adviser registered under the Investment
Advisers Act of 1940. To the knowledge of the Registrant, the officers of Janus have not been engaged in any other business or profession of a substantial nature during the past two fiscal years other than in their capacities as a director or
officer or other employee of affiliated entities, including sponsor funds.
|
ITEM 32. PRINCIPAL UNDERWRITERS
(a) |
Nationwide Fund Distributors LLC, the principal underwriter of the Trust, also acts as principal underwriter for Nationwide Variable Insurance Trust.
|
(b) |
Herewith is the information required by the following table with respect to each director, officer or partner of NFD. The address for the persons listed below, except
where otherwise noted, is One Nationwide Plaza, Columbus, OH 43215.
|
Name:
|
Position with NFD:
|
Position with Registrant:
|
Michael S. Spangler
|
Chairman, Director and President
|
President, Chief Executive Officer and Principal Executive Officer
|
Holly A. Butson
|
Chief Compliance Officer
|
N/A
|
Lee T. Cummings
|
Vice President
|
Treasurer, Principal Financial Officer, Senior Vice President and Head of Fund Operations
|
David A. Conner
|
Associate Vice President and Assistant Treasurer
|
N/A
|
Kathy R. Richards
|
Associate Vice President and Secretary
|
N/A
|
Jennifer T. Grinstead
|
Chief Marketing Officer
|
N/A
|
(c) |
Not applicable.
|
ITEM 33. LOCATION OF ACCOUNTS AND RECORDS
J.P. Morgan Investor Services Co.
1 Beacon Street
Boston, Massachusetts 02108-3002
1 Beacon Street
Boston, Massachusetts 02108-3002
Nationwide Funds Group
One Nationwide Plaza
Columbus, OH 43215
One Nationwide Plaza
Columbus, OH 43215
ITEM 34. MANAGEMENT SERVICES
Not applicable.
ITEM 35. UNDERTAKINGS
Not applicable.
18
SIGNATURES
Pursuant to the requirements of the Investment Company Act of 1940, as amended, the Registrant has duly caused this Registration Statement to be signed on its
behalf by the undersigned, thereunto duly authorized, in the city of Columbus, and State of Ohio, on this 22nd day of September, 2021.
NATIONWIDE MUTUAL FUNDS
|
|
BY:
|
/s/Allan J. Oster
|
Allan J. Oster, Attorney-In-Fact for Registrant
|
19
EX-28.d.4.e
SUBADVISORY AGREEMENT
THIS AGREEMENT is made and entered into effective the 22nd day of July, 2021, by and among NATIONWIDE MUTUAL FUNDS (the “Trust”), a Delaware statutory trust,
NATIONWIDE FUND ADVISORS (the “Adviser”) a Delaware business trust registered under the Investment Advisers Act of 1940, as amended (the “Advisers Act”), and THOMPSON, SIEGEL & WALMSLEY LLC, a limited liability company under the laws of the State
of Delaware (the “Subadviser”), and also registered under the Advisers Act.
W I T N E S S E T H:
WHEREAS, the Trust is registered with the U.S. Securities and Exchange Commission (the “SEC”) as an open-end management investment company under the
Investment Company Act of 1940, as amended (the “1940 Act”);
WHEREAS, the Adviser has, pursuant to an Investment Advisory Agreement with the Trust dated of the 1st day of May, 2007 (the “Advisory Agreement”),
been retained to act as investment adviser for certain of the series of the Trust that are listed on Exhibit A to this Agreement (each, a “Fund”);
WHEREAS, the Adviser represents that it is willing and possesses legal authority to render such services subject to the terms and conditions set forth in this
Agreement;
WHEREAS, the Trust and the Adviser each represent that the Advisory Agreement permits the Adviser to delegate certain of its duties under the Advisory
Agreement to other investment advisers, subject to the requirements of the 1940 Act; and
WHEREAS, the Adviser desires to retain Subadviser to assist it in the provision of a continuous investment program for that portion of each Fund’s assets that
the Adviser will assign to the Subadviser, and Subadviser is willing to render such services subject to the terms and conditions set forth in this Agreement,
NOW, THEREFORE, the parties do mutually agree and promise as follows with respect to each Fund:
1. Appointment as Subadviser. The Adviser hereby appoints the Subadviser to act as investment adviser for and to manage that portion or all of the assets of the Fund that the Adviser from time to time upon
reasonable prior notice allocates to, and puts under the control of, the Subadviser (the “Subadviser Assets”) subject to the supervision of the Adviser and the Board of Trustees of the Trust and subject to the terms of this Agreement. The
Subadviser hereby accepts such appointment and, in such capacity, agrees to be responsible for the investment management of the Subadviser Assets. It is recognized that the Subadviser and certain of its affiliates now act, and that from time to
time hereafter may act, as investment adviser to one or
Feb 2021
1
more other investment companies and to fiduciary or other managed accounts and that the Adviser and the Trust cannot object to such activities.
2. Duties of Subadviser.
(a) Investments. The Subadviser is hereby authorized and directed and hereby agrees, subject to the stated investment policies and restrictions of the Fund as set forth in the
Fund’s prospectus and statement of additional information as currently in effect and, as soon as practical after the Trust, the Fund or the Adviser notifies the Subadviser thereof, as supplemented or amended from time to time (collectively referred
to hereinafter as the “Prospectus”) and subject to the directions of the Adviser and the Trust’s Board of Trustees, to monitor on a continuous basis the performance of the Subadviser Assets and to conduct a continuous program of investment,
evaluation and, if appropriate, sale and reinvestment of the Subadviser Assets. The Adviser agrees to provide the Subadviser with such assistance as may be reasonably requested by the Subadviser in connection with the Subadviser’s activities under
this Agreement, including, without limitation, providing information concerning the Fund, its funds available or to become available for investment, and generally as to the conditions of the Fund’s or the Trust’s affairs.
(b) Compliance with Applicable Laws and Governing Documents. In the performance of its services under this Agreement, the Subadviser shall act in conformity with the Prospectus and
the Trust’s Agreement and Declaration of Trust and By-Laws as currently in effect and, as soon as practical after the Trust, the Fund or the Adviser notifies the Subadviser thereof, as supplemented, amended and/or restated from time to time
(referred to hereinafter as the “Declaration of Trust” and “By-Laws,” respectively) and with the instructions and directions received in writing from the Adviser or the Trustees of the Trust and will conform to, and comply with, the requirements of
the 1940 Act, the Internal Revenue Code of 1986, as amended (the “Code”), and all other applicable federal and state laws and regulations. Without limiting the preceding sentence, the Adviser promptly shall notify the Subadviser as to any act or
omission of the Subadviser hereunder that the Adviser reasonably deems to constitute or to be the basis of any noncompliance or nonconformance with any of the Trust’s Declaration of Trust and By-Laws and the Prospectus, the instructions and
directions received in writing from the Adviser or the Trustees of the Trust or the 1940 Act, the Code, and all other applicable federal and state laws and regulations. Notwithstanding the foregoing, the Adviser shall remain responsible for
ensuring the Fund’s and the Trust’s overall compliance with the 1940 Act, the Code and all other applicable federal and state laws and regulations and the Subadviser is only obligated to comply with this subsection (b) with respect to the
Subadviser Assets. The Adviser timely will provide the Subadviser with any materials or information which the Subadviser may reasonably request to enable it to perform its functions under this Agreement.
The Adviser shall perform quarterly and annual tax compliance tests to ensure that
Feb 2021
2
the Fund is in compliance with Subchapter M and, if applicable, Section 817(h) of the Code. In connection with such compliance tests, the Adviser shall
inform the Subadviser at least ten (10) business days prior to a calendar quarter end if the Subadviser Assets are out of compliance with the diversification requirements under either Subchapter M or, if applicable, Section 817(h). If the Adviser
notifies the Subadviser that the Subadviser Assets are not in compliance with such requirements noted above, the Subadviser will take prompt action to bring the Subadviser Assets back into compliance within the time permitted under the Code
thereunder.
The Adviser will provide the Subadviser with reasonable advance notice of any change in the Fund’s investment objectives, policies and
restrictions as stated in the Prospectus, and the Subadviser shall, in the performance of its duties and obligations under this Agreement, manage the Subadviser Assets consistent with such changes, provided that the Subadviser has received prompt
notice of the effectiveness of such changes from the Trust or the Adviser. In addition to such notice, the Adviser shall provide to the Subadviser a copy of a modified Prospectus reflecting such changes. The Adviser acknowledges and will ensure
that the Prospectus will at all times be in compliance with all disclosure requirements under all applicable federal and state laws and regulations relating to the Trust or the Fund, including, without limitation, the 1940 Act, and the rules and
regulations thereunder, and that the Subadviser shall have no liability in connection therewith, except as to the accuracy of material information furnished in writing by the Subadviser to the Trust or to the Adviser specifically for inclusion in the
Prospectus. The Subadviser hereby agrees to provide to the Adviser in a timely manner such information relating to the Subadviser and its relationship to, and actions for, the Trust as may be required to be contained in the Prospectus or in the
Trust’s Registration Statement on Form N-1A.
(c) Voting of Proxies. The Adviser hereby delegates to the Subadviser the Adviser’s discretionary authority to exercise voting rights with respect to the securities and other
investments in the Subadviser Assets and authorizes the Subadviser to delegate further such discretionary authority to a designee. The Subadviser, including without limitation its designee (for which the Subadviser shall remain liable), shall have
the power to vote, either in person or by proxy, all securities in which the Subadviser Assets may be invested from time to time, and shall not be required to seek or take instructions from, the Adviser, the Fund or the Trust or take any action
with respect thereto. If both the Subadviser and another entity managing assets of the Fund have invested the Fund’s assets in the same security, the Subadviser and such other entity will each have the power to vote its pro rata share of the
Fund’s security.
The Subadviser will establish a written procedure for proxy voting in compliance with current applicable rules and regulations, including
but not limited to Rule 30b1-4 under the 1940 Act. The Subadviser will provide the Adviser or its designee, a copy of such procedure and establish a process for the timely distribution of the Subadviser’s voting record with respect to the Fund’s
securities and other information necessary for
Feb 2021
3
the Fund to complete information required by Form N-1A under the 1940 Act and the Securities Act of 1933, as amended (the “Securities Act”), Form N-PX under
the 1940 Act, and Form N-CSR under the Sarbanes-Oxley Act of 2002, as amended, respectively.
(d) Agent. Subject to any other written instructions of the Adviser or the Trust, the Subadviser is hereby appointed the Adviser’s and the Trust’s agent and attorney-in-fact for the
limited purposes of executing account documentation, agreements, contracts and other documents as the Subadviser shall be requested by brokers, dealers, counterparties and other persons in connection with its management of the Subadviser Assets.
The Subadviser agrees to provide the Adviser and the Trust with copies of any such agreements executed on behalf of the Adviser or the Trust.
(e) Brokerage. The Subadviser is authorized, subject to the supervision of the Adviser and the plenary authority of the Trust’s Board of Trustees, to establish and maintain accounts
on behalf of the Fund with, and place orders for the investment and reinvestment, including without limitation purchase and sale of the Subadviser Assets with or through, such persons, brokers (including, to the extent permitted by applicable law,
any broker affiliated with the Subadviser) or dealers (collectively “Brokers”) as Subadviser may elect and negotiate commissions to be paid on such transactions. The Subadviser, however, is not required to obtain the consent of the Adviser or the
Trust’s Board of Trustees prior to establishing any such brokerage account. The Subadviser shall place all orders for the purchase and sale of portfolio investments for the Fund’s account with Brokers selected by the Subadviser. In the selection
of such Brokers and the placing of such orders, the Subadviser shall seek to obtain for each Fund the most favorable price and execution available, except to the extent it may be permitted to pay higher brokerage commissions for brokerage and
research services, as provided below. In using its reasonable efforts to obtain for the Fund the most favorable price and execution available, the Subadviser, bearing in mind the best interests of the Fund at all times, shall consider all factors
it deems relevant, including price, the size of the transaction, the breadth and nature of the market for the security, the difficulty of the execution, the amount of the commission, if any, the timing of the transaction, market prices and trends,
the reputation, experience and financial stability of the Broker involved, and the quality of service rendered by the Broker in other transactions. Notwithstanding the foregoing, neither the Trust, the Fund nor the Adviser shall instruct the
Subadviser to place orders with any particular Broker(s) with respect to the Subadviser Assets. Subject to such policies as the Trustees may determine, or as may be mutually agreed to by the Adviser and the Subadviser, the Subadviser is authorized
but not obligated to cause, and shall not be deemed to have acted unlawfully or to have breached any duty created by this Agreement or otherwise solely by reason of its having caused, the Fund to pay a Broker that provides brokerage and research
services (within the meaning of Section 28(e) of the Securities Exchange Act of 1934) to the Subadviser an amount of commission for effecting a Subadviser Assets’ investment transaction that is in excess of the amount of commission that another
Broker would have charged for effecting that transaction if, but only if, the
Feb 2021
4
Subadviser determines in good faith that such commission was reasonable in relation to the value of the brokerage and research services provided by such
Broker viewed in terms of either that particular transaction or the overall responsibility of the Subadviser with respect to the accounts as to which it exercises investment discretion.
It is recognized that the services provided by such Brokers may be useful to the Subadviser in connection with the Subadviser’s services to
other clients. On occasions when the Subadviser deems the purchase or sale of a security to be in the best interests of the Fund with respect to the Subadviser Assets as well as other clients of the Subadviser, the Subadviser, to the extent
permitted by applicable laws and regulations, may, but shall be under no obligation to, aggregate the securities to be sold or purchased in order to obtain the most favorable price or lower brokerage commissions and efficient execution. In such
event, allocation of securities so sold or purchased, as well as the expenses incurred in the transaction, will be made by the Subadviser in the manner the Subadviser considers to be the most equitable and consistent with its fiduciary obligations to
each Fund and to such other clients. It is recognized that in some cases, this procedure may adversely affect the price paid or received by the Fund or the size of the position obtainable for, or disposed of by, the Fund with respect to the
Subadviser Assets.
(f) Securities Transactions. The Subadviser and any affiliated person of the Subadviser will not purchase securities or other instruments from or sell securities or other
instruments to the Fund; provided, however, the Subadviser or any affiliated person of the Subadviser may purchase securities or other instruments from or sell securities or other instruments to the Fund if such transaction is permissible under
applicable laws and regulations, including, without limitation, the 1940 Act and the Advisers Act and the rules and regulations promulgated thereunder.
The Subadviser, on its own behalf and with respect to its Access Persons (as defined in subsection (e) of Rule 17j-1 under the 1940 Act),
agrees to observe and comply with Rule 17j-1 and its Code of Ethics (which shall comply in all material respects with Rule 17j-1), as the same may be amended from time to time. On at least an annual basis, the Subadviser will comply with the
reporting requirements of Rule 17j-1, which may include either (i) certifying to the Adviser that the Subadviser and its Access Persons have complied with the Subadviser’s Code of Ethics with respect to the Subadviser Assets or (ii) identifying any
material violations which have occurred with respect to the Subadviser Assets. The Subadviser will have also submitted its Code of Ethics for its initial approval by the Board of Trustees no later than the date of execution of this agreement and
subsequently within six months of any material change thereto.
(g) Books and Records. The Subadviser shall maintain separate detailed records as are required by applicable laws and regulations of all matters hereunder pertaining to the
Subadviser Assets (the “Fund’s Records”), including, without limitation, brokerage and other records of all securities transactions. The Subadviser acknowledges that the Fund’s Records are property of the Trust; except to the extent that the
Subadviser
Feb 2021
5
is required to maintain the Fund’s Records under the Advisers Act or other applicable law and except that the Subadviser, at its own expense, is entitled to
make and keep a copy of the Fund’s Records for its internal files. The Fund’s Records shall be available to the Adviser or the Trust at any time upon reasonable request during normal business hours and shall be available for telecopying promptly to
the Adviser during any day that the Fund is open for business as set forth in the Prospectus. The Adviser shall make available to the Subadviser, and shall use its best efforts to cause the Trust to make available to the Subadviser, books and records
of the Adviser and the Trust for inspection and copying as may be reasonably necessary in order for the Subadviser to adequately provide its duties under this Agreement.
(h) Information Concerning Subadviser Assets and Subadviser. From time to time as the Adviser or the Trust reasonably may request in good faith, the Subadviser will furnish the
requesting party reports on portfolio transactions and reports on the Subadviser Assets, all in such reasonable detail as the parties may reasonably agree in good faith. Notwithstanding the foregoing, the Subadviser agrees to inform the Adviser
promptly of any trade errors and to remediate any such errors as soon as reasonably practicable. The Subadviser will also inform the Adviser in a timely manner of material changes in portfolio managers responsible for Subadviser Assets, any changes
in the ownership or management of the Subadviser, or of material changes in the control of the Subadviser. Upon the Trust’s or the Adviser’s reasonable request, the Subadviser will make available its officers and employees to meet with the Trust’s
Board of Trustees to review the Subadviser Assets via telephone on a quarterly basis and in person on a less frequent basis as agreed upon by the parties.
Subject to the other provisions of this Agreement, the Subadviser will also provide such information or perform such additional acts with
respect to the Subadviser Assets as are reasonably required for the Trust or the Adviser to comply with their respective obligations under applicable laws and regulations, including without limitation, requirements of or pertaining to the Code, the
1940 Act, the Advisers Act, and the Securities Act, and any rule or regulation thereunder.
(i) Custody Arrangements. The Trust or the Adviser shall notify the Subadviser of the identities of its custodian banks and the custody arrangements therewith with respect to the
Subadviser Assets and shall give the Subadviser written notice of any changes in such custodian banks or custody arrangements. The Subadviser shall on each business day provide the Adviser and the Trust’s custodian such information as the Adviser
and the Trust’s custodian may reasonably request in good faith relating to all transactions concerning the Subadviser Assets. The Trust shall instruct its custodian banks to (A) carry out all investment instructions as may be directed by the
Subadviser with respect to the Subadviser Assets (which instructions may be orally given if confirmed in writing); and (B) provide the Subadviser with all operational information necessary for the Subadviser to trade the Subadviser Assets on behalf
of the Fund. The Subadviser shall have no liability for the acts or omissions of the authorized custodian(s), unless such act
Feb 2021
6
or omission is required by and taken in reliance upon instructions given to the authorized custodian(s) by a representative of the Subadviser properly
authorized (pursuant to written instruction by the Adviser) to give such instructions.
(j) Valuation Assistance. The Subadviser shall not be responsible for the provision of administrative, bookkeeping or accounting services to the Trust. The Adviser hereby
acknowledges that the Subadviser is not responsible for pricing portfolio securities. Notwithstanding the foregoing, the Subadviser agrees that, upon request of the Adviser, it shall reasonably assist the Adviser in obtaining prices for portfolio
securities and, to the extent it may lawfully do so, provide the Adviser with reasonable information, data or analyses in its possession. The Adviser and the Trust acknowledge that any such information, data or analyses may be proprietary to the
Subadviser or otherwise consist of nonpublic information, agree that nothing in this Agreement shall require Subadviser to provide any information, data or analysis in contravention of applicable legal or contractual requirements, and agree to use
any such information only for the purpose of pricing portfolio securities and to maintain their confidentiality.
3. Independent Contractor. In the performance of its services hereunder, the Subadviser is and shall be an independent contractor and unless otherwise expressly provided herein or otherwise authorized in writing,
shall have no authority to act for or represent the Fund, the Trust or the Adviser in any way or otherwise be deemed an agent of the Fund, the Trust or the Adviser.
4. Expenses. During the term of this Agreement, Subadviser will pay all expenses incurred by it in connection with its activities under this Agreement. The Subadviser shall, at its sole expense, employ or associate
itself with such persons as it believes to be particularly fitted to assist it in the execution of its duties under this Agreement. The Subadviser shall not be responsible for the Trust’s, the Fund’s or Adviser’s expenses, which shall include, but
not be limited to, the cost of securities, commodities and other investments (including brokerage commissions and other transaction charges, if any) purchased for the Fund and any losses incurred in connection therewith, expenses of holding or
carrying Subadviser Assets, including, without limitation, expenses of dividends on stock borrowed to cover a short sale and interest, fees or other charges incurred in connection with leverage and related borrowings with respect to the Subadviser
Assets, organizational and offering expenses (which include, but are not limited to, out-of-pocket expenses, but not overhead or employee costs of the Subadviser); expenses for legal, accounting and auditing services; taxes and governmental fees;
dues and expenses incurred in connection with membership in investment company organizations; costs of printing and distributing shareholder reports, proxy materials, prospectuses, stock certificates and distribution of dividends; charges of the
Fund’s custodians and sub-custodians, administrators and sub-administrators, registrars, transfer agents, dividend disbursing agents and dividend reinvestment plan agents; payment for portfolio pricing services to a pricing agent, if any;
registration and filing fees of the SEC; expenses of registering or qualifying securities of the Fund for sale in the various states; freight and other charges in connection with the shipment of the Fund’s portfolio securities; fees and expenses of
non-interested Trustees; salaries of shareholder relations personnel; costs of shareholders meetings; insurance; interest; brokerage costs; and
Feb 2021
7
litigation and other extraordinary or non-recurring expenses. The Trust or the Adviser, as the case may be, shall reimburse the Subadviser for any expenses of the Fund or the
Adviser as may be reasonably incurred by such Subadviser on behalf of the Fund or the Adviser. The Subadviser shall keep and supply to the Trust and the Adviser reasonable records of all such expenses.
5. Compensation. For the services provided pursuant to this Agreement, the Subadviser is entitled to the fee listed for the Fund on Exhibit A hereto. Such fees will be computed daily and paid no later than the
seventh (7th) business day following the end of each month, from the Adviser, calculated at an annual rate based on the Subadviser Assets’ average daily net assets.
The method of determining the net asset value of the Subadviser Assets for purposes hereof shall be the same as the method of determining net asset value for
purposes of establishing the offering and redemption price of the shares of the Trust as described in the Fund’s Prospectus. If this Agreement shall be effective for only a portion of a month with respect to the Fund, the aforesaid fee shall be
prorated for the portion of such month during which this Agreement is in effect for the Fund.
6. Representations and Warranties of Subadviser. The Subadviser represents and warrants to the Adviser and the Trust as follows:
(a) The Subadviser is registered as an investment adviser under the Advisers Act;
(b) The Subadviser is registered as a Commodity Trading Advisor under the Commodity Exchange Act, as amended (the “CEA”), with the Commodity Futures Trading Commission (the “CFTC”), or is not required to file such
registration;
(c) The Subadviser is a limited liability company duly organized and properly registered and operating under the laws of the State of Delaware with the power to own and possess its assets and carry on its business as it is
now being conducted and as proposed to be conducted hereunder;
(d) The execution, delivery and performance by the Subadviser of this Agreement are within the Subadviser’s powers and have been duly authorized by all necessary actions of its directors or shareholders, and no action by,
or in respect of, or filing with, any governmental body, agency or official is required on the part of the Subadviser for execution, delivery and performance by the Subadviser of this Agreement, and the execution, delivery and performance by the
Subadviser of this Agreement do not contravene or constitute a violation of, or a material default under, (i) any provision of applicable law, rule or regulation, (ii) the Subadviser’s governing instruments, or (iii) any agreement, judgment,
injunction, order, decree or other instrument binding upon the Subadviser; and
(e) The Form ADV of the Subadviser previously provided to the Adviser and the Trust is a true and complete copy of the form, including that part or parts of the Form ADV filed with the SEC, that part or parts maintained in
the records of the Adviser,
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and/or that part or parts provided or offered to clients, in each case as required under the Advisers Act and rules thereunder, and the information contained
therein is accurate and complete in all material respects and does not omit to state any material fact necessary in order to make the statements made, in light of the circumstances under which they were made, not misleading.
7. Representations and Warranties of Adviser. The Adviser represents and warrants to the Subadviser as follows:
(a) The Adviser is registered as an investment adviser under the Advisers Act;
(b) The Adviser has filed a notice of exemption pursuant to Rule 4.14 under the CEA with the CFTC and the National Futures Association or is not required to file such exemption;
(c) The Adviser is a business trust duly organized and validly existing under the laws of the State of Delaware with the power to own and possess its assets and carry on its business as it is now being conducted and as
proposed to be conducted hereunder;
(d) The execution, delivery and performance by the Adviser of this Agreement are within the Adviser’s powers and have been duly authorized by all necessary action on the part of
its directors, shareholders or managing unitholder, and no action by, or in respect of, or filing with, any governmental body, agency or official is required on the part of the Adviser for the execution, delivery and performance by the Adviser of
this Agreement, and the execution, delivery and performance by the Adviser of this Agreement do not contravene or constitute a violation of, or a material default under, (i) any provision of applicable law, rule or regulation, (ii) the Adviser’s
governing instruments, or (iii) any agreement, judgment, injunction, order, decree or other instrument binding upon the Adviser;
(e) The Form ADV of the Adviser previously provided to the Subadviser and the Trust is a true and complete copy of the form, including that part or parts of the Form ADV filed with
the SEC, that part or parts maintained in the records of the Adviser, and/or that part or parts provided or offered to clients, in each case as required under the Advisers Act and rules thereunder, and the information contained therein is
accurate and complete in all material respects and does not omit to state any material fact necessary in order to make the statements made, in light of the circumstances under which they were made, not misleading;
(f) The Adviser acknowledges that it received a copy of the Subadviser’s Form ADV prior to the execution of this Agreement; and
(g) The Adviser and the Trust have duly entered into the Advisory Agreement pursuant to which the Trust
authorized the Adviser to delegate certain of its duties under the Advisory Agreement to other investment advisers, including without limitation, the
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appointment of a subadviser with respect to assets of each of the Trust’s mutual fund series, including without limitation the Adviser’s entering into and
performing this Agreement.
8. Representations and Warranties of the Trust. The Trust represents and warrants to the Adviser and the Subadviser as follows:
(a) The Trust is a statutory trust duly formed and validly existing under the laws of the State of Delaware with the power to own and possess its assets and carry on its business as it is now being conducted and as
proposed to be conducted hereunder;
(b) The Trust is registered as an investment company under the 1940 Act and has elected to qualify and has qualified, together with the Fund, as a regulated investment company under the Code, and the Fund’s shares are
registered under the Securities Act;
(c) The execution,
delivery and performance by the Trust of this Agreement are within the Trust’s powers and have been duly authorized by all necessary action on the part of the Trust and its Board of Trustees, and no action by, or in respect of, or filing with,
any governmental body, agency or official is required on the part of the Trust for the execution, delivery and performance by the Trust of this Agreement, and the execution, delivery and performance by the Trust of this Agreement do not
contravene or constitute a default under (i) any provision of applicable law, rule or regulation, (ii) the Trust’s governing instruments, or (iii) any agreement, judgment, injunction, order, decree or other instrument binding upon the Trust;
and
(d) The Trust
acknowledges that it received a copy of the Subadviser’s Form ADV prior to the execution of this Agreement.
9. Survival of Representations and Warranties; Duty to Update Information. All representations and warranties made by the Subadviser, the Adviser and the Trust pursuant to the recitals above and Sections 6, 7 and 8,
respectively, shall survive for the duration of this Agreement and the parties hereto shall promptly notify each other in writing upon becoming aware that any of the foregoing representations and warranties are no longer true or accurate in all
material effects.
10. Liability and Indemnification.
(a) Liability. The Subadviser shall exercise its best judgment in rendering its services in accordance with the terms of this Agreement, but otherwise, in the absence of willful
misfeasance, bad faith or gross negligence on the part of the Subadviser or a reckless disregard of its duties hereunder, the Subadviser, each of its affiliates and all respective partners, officers, directors and employees (“Affiliates”) and each
person, if any, who within the meaning of the Securities Act controls the Subadviser (“Controlling Persons”), if any, shall not be subject to any expenses or liability to the Adviser, any other subadviser to the Fund, the Trust or the Fund or any
of the Fund’s shareholders, in connection with the matters to which this Agreement relates, including without limitation
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for any losses that may be sustained in the purchase, holding or sale of Subadviser Assets. The Adviser shall exercise its best judgment in rendering its
obligations in accordance with the terms of this Agreement, but otherwise (except as set forth in Section 10(c) below), in the absence of willful misfeasance, bad faith or gross negligence on the part of the Adviser or a reckless disregard of its
duties hereunder, the Adviser, any of its Affiliates and each of the Adviser’s Controlling Persons, if any, shall not be subject to any liability to the Subadviser, for any act or omission in the case of, or connected with, rendering services
hereunder or for any losses that may be sustained in the purchase, holding or sale of Subadviser Assets. Notwithstanding the foregoing, nothing herein shall relieve the Adviser and the Subadviser from any of their obligations under applicable law,
including, without limitation, the federal and state securities laws and the CEA.
(b) Indemnification. The Subadviser shall indemnify the Adviser, the Trust and the Fund, and their respective Affiliates and Controlling Persons for any liability and expenses,
including without limitation reasonable attorneys’ fees and expenses, which the Adviser, the Trust and/or the Fund and their respective Affiliates and Controlling Persons may sustain as a result of the Subadviser’s willful misfeasance, bad faith,
gross negligence, reckless disregard of its duties hereunder or violation of applicable law, including, without limitation, the federal and state securities laws or the CEA. The Adviser shall indemnify the Subadviser, its Affiliates and its
Controlling Persons, for any liability and expenses, including without limitation reasonable attorneys’ fees and expenses, which may be sustained as a result of the Adviser’s willful misfeasance, bad faith, gross negligence, reckless disregard of
its duties hereunder or violation of applicable law, including, without limitation, the federal and state securities laws or the CEA.
The Trust shall indemnify the Subadviser, its Affiliates and its Controlling Persons, for any liability and expenses, including without
limitation reasonable attorneys’ fees and expenses, which may be sustained as a result of the Trust’s willful misfeasance, bad faith, gross negligence, reckless disregard of its duties hereunder or violation of applicable law, including, without
limitation, the federal and state securities laws or the CEA.
(c) The Subadviser shall not be liable to the Adviser for (i) any acts of the Adviser or any other subadviser to the Fund with respect to the portion of the assets of the Fund not managed
by Subadviser, or (ii) acts of the Subadviser which result from acts of the Adviser, including, but not limited to, a failure of the Adviser to provide accurate and current information with respect to any records maintained by the Adviser or any
other subadviser to the Fund, which records are not also maintained by or otherwise available to the Subadviser upon reasonable request. The Adviser agrees that Subadviser shall manage the Subadviser Assets as if they were a separate operating
Fund as set forth in Section 2(b) of this Agreement. The Adviser shall indemnify the Subadviser, its Affiliates and Controlling Persons from any liability arising from the conduct of the Adviser and any other subadviser with respect to the portion
of the Fund’s assets not allocated to the Subadviser.
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11. Duration and Termination.
(a) Duration. Unless sooner terminated, this Agreement shall go into effect as to any Fund covered by this Agreement initially or at such later time as such Fund commences
operations pursuant to an effective amendment to the Trust’s Registration Statement and shall remain in effect for an initial period of no more than two years that terminates on the second January 1st that occurs following the date thereof, and,
for any Fund subsequently added to this Agreement, an initial period of no more than two years that terminates on the second January 1st that occurs following the effective date of this Agreement with respect to such Fund, and thereafter
shall continue automatically for successive annual periods with respect to each such Fund, provided such continuance is specifically approved at least annually by the Trust’s Board of Trustees or vote of the lesser of (a) 67% of the shares of the
Fund represented at a meeting if holders of more than 50% of the outstanding shares of the Fund are present in person or by proxy or (b) more than 50% of the outstanding shares of the Fund; provided that in either event its continuance also is
approved by a majority of the Trust’s Trustees who are not “interested persons” (as defined in the 1940 Act) of any party to this Agreement, by vote cast in person at a meeting called for the purpose of voting on such approval.
(b) Termination. Notwithstanding whater may be provided herein to the contrary, this Agreement may be
terminated at any time with respect to the Fund, without payment of any penalty:
(i) By vote of a majority of the Trust’s Board of Trustees, or by “vote of a majority of the outstanding voting securities” of the Fund (as defined in the 1940 Act), or by the Adviser, in each case, upon not more than 60
days’ written notice to the Subadviser;
(ii) By any party hereto immediately upon written notice to the other parties in the event of a breach of any provision of this Agreement by either of the other parties; or
(iii) By the Subadviser upon not less than 120 days’ written notice to the Adviser and the Trust.
This Agreement shall not be assigned (as such term is defined in the 1940 Act) and shall terminate automatically in the event of its
assignment or upon the termination of the Advisory Agreement.
12. Duties of the Adviser. The Adviser shall continue to have responsibility for all services to be provided to the Fund pursuant to the Advisory Agreement and shall oversee and
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review the Subadviser’s performance of its duties under this Agreement. Nothing contained in this Agreement shall obligate the Adviser to provide any funding or other support
for the purpose of directly or indirectly promoting investments in the Fund.
13. Reference to Adviser and Subadviser.
(a) Neither the Adviser nor any Affiliate or agent of the Adviser shall make reference to or use the name of Subadviser or any of its Affiliates, or any of their clients, except references concerning the identity of and
services provided by the Subadviser to the Fund, which references shall not differ in substance from those included in the Prospectus and this Agreement, in any advertising or promotional materials without the prior approval of Subadviser, which
approval shall not be unreasonably withheld or delayed. The Adviser hereby agrees to make all reasonable efforts to cause the Fund and any Affiliate thereof to satisfy the foregoing obligation.
(b) Neither the Subadviser nor any Affiliate or agent of it shall make reference to or use the name of the Adviser or any of its Affiliates, or any of their clients, except references concerning the identity of and
services provided by the Adviser to the Fund or to the Subadviser, which references shall not differ in substance from those included in the Prospectus and this Agreement, in any advertising or promotional materials without the prior approval of
Adviser, which approval shall not be unreasonably withheld or delayed. The Subadviser hereby agrees to make all reasonable efforts to cause any Affiliate of the Subadviser to satisfy the foregoing obligation.
14. Amendment. This Agreement may be amended by mutual consent of the parties, provided that the terms of any material amendment shall be approved by: (a) the Trust’s Board of Trustees or by a vote of a majority of
the outstanding voting securities of the Fund (as required by the 1940 Act), and (b) the vote of a majority of those Trustees of the Trust who are not “interested persons” of any party to this Agreement cast in person at a meeting called for the
purpose of voting on such approval, if such approval is required by applicable law.
15. Confidentiality. Subject to the duties of the Adviser, the Trust and the Subadviser to comply with applicable law, including any demand of any regulatory or taxing authority having jurisdiction, the parties
hereto shall treat as confidential and shall not disclose any and all information pertaining to the Fund and the actions of the Subadviser, the Adviser and the Fund in respect thereof; except to the extent:
(a) Authorized. The Adviser or the Trust has authorized such disclosure;
(b) Court or Regulatory Authority. Disclosure of such information is expressly required or requested by a court or other tribunal of competent jurisdiction or
applicable federal or state regulatory authorities;
(c) Publicly Known Without Breach. Such information becomes known to the general public without a breach of this Agreement or a similar confidential disclosure agreement regarding
such information;
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(d) Already Known. Such information already was known by the party prior to the date hereof;
(e) Received From Third Party. Such information was or is hereafter rightfully received by the party from a third party (expressly excluding the Fund’s custodian, prime broker and
administrator) without restriction on its disclosure and without breach of this Agreement or of a similar confidential disclosure agreement regarding them; or
(f) Independently Developed. The party independently developed such information.
Each party will maintain and enforce safety and physical security procedures with respect to its access and maintenance of cinfidential
information that (i) are at least equal to industry standards for such types of locations, (ii) are in accordance with reasonable policies in these regards, and (iii) provide reasonably appropriate technical and organizational safeguards against
accidental or unlawful destruction, loss, alteration or unauthorized disclosure or access of confidential information under this Agreement. Without limiting the generality of the foregoing, each party will take all reasonable measures to secure and
defend its location and equipment against cyber-attacks, “hackers” and others, both internal and external, who may seek, without authorization, to modify or access its systems or information found therein. Each party will periodically test its
systems for potential areas where security could be breached. Each party will report to the other party promptly any breaches of security or unauthorized access to its systems that it detects or becomes aware of that would require notification to
consumers and/or regulators, as may be required by applicable federal and/or state laws. Each party will use reasonable and diligent efforts to remedy such breach of securitiy or unauthorized access in a timely manner.
16. Notice. Any notice that is required to be given by the parties to each other under the terms of this Agreement shall be in writing, delivered, or mailed postpaid to the other parties, or transmitted by facsimile
with acknowledgment of receipt, to the parties at the following addresses or facsimile numbers, which may from time to time be changed by the parties by notice to the other party:
(a) If to the Subadviser:
Thompson, Siegel & Walmsley LLC
(b) If to the Adviser:
Nationwide Fund Advisors
One Nationwide Plaza
Mail Code 5-02-210R
Columbus, OH 43215
Attention: Legal Department
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(c) If to the Trust:
Nationwide Mutual Funds
One Nationwide Plaza
Mail Code 5-02-210R
Columbus, OH 43215
Attention: Legal Department
17. Jurisdiction. This Agreement shall be governed by and construed in accordance with substantive laws of the State of Delaware without reference to choice of law principles thereof and in accordance with the 1940
Act. In the case of any conflict, the 1940 Act shall control. Each of the parties hereto irrevocably and unconditionally confirms and agrees that it is and shall continue to be (i) subject to the jurisdiction of the state courts of the State of
Delaware, and (ii) subject to service of process in the State of Delaware. Unless the parties consent in writing to the selection of an alternative forum, the exclusive jurisdiction for any actions, suits or proceedings arising out of or relating
to this Agreement or the transactions contemplated by this Agreement shall be the state and federal courts located in the State of Delaware (the “Delaware Courts”). Each party hereto hereby irrevocably and
unconditionally (a) agrees not to commence any litigation relating thereto except in the Delaware Courts and (b) waives any objection to the laying of venue of any such litigation in the Delaware Courts and agrees not to plead or claim in any
Delaware Court, by way of motion, as a defense, counterclaim or otherwise, that (i) such litigation brought therein has been brought in any inconvenient forum, (ii) it is not personally
subject to the jurisdiction of the above-named courts for any reason other than the failure to lawfully serve process, or (iii) this Agreement, or the subject matter hereof, may not be enforced in or by such courts.
18. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, all of which shall together constitute one and the same instrument.
19. Certain Definitions. For the purposes of this Agreement and except as otherwise provided herein, “interested person,” “affiliated person,” and “assignment” shall have their respective meanings as set forth in the
1940 Act, subject, however, to such exemptions as may be granted by the SEC.
20. Captions. The captions herein are included for convenience of reference only and shall be ignored in the construction or interpretation hereof.
21. Severability. If any provision of this Agreement shall be held or made invalid by a court decision or applicable law, the remainder of the Agreement shall not be affected adversely and shall remain in full force
and effect.
22. Entire Agreement. This Agreement, together with all exhibits, attachments and
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appendices, contains the entire understanding and agreement of the parties with respect to the subject matter hereof
23. Nationwide Mutual Funds and its Trustees. The terms “Nationwide Mutual Funds” and the “Trustees of Nationwide Mutual Funds” refer respectively to the Trust created and the Trustees, as trustees but not
individually or personally, acting from time to time under the Amended and Restated Agreement and Declaration of Trust made and dated as of October 28, 2004, as has been or may be amended and/or restated from time to time, and to which reference is
hereby made.
24. No Third Party Beneficiaries. This Agreement is for the exclusive benefit and convenience of the Trust, the Adviser and the Subadviser and there are no third-party beneficiaries of
this Agreement. Nothing contained herein shall be construed as granting, vesting, creating or conferring any direct, indirect, or derivative right of action, or any other right or benefit, upon past, present or future shareholders of any Fund or upon any other third party.
25. Multi-Manager Funds. In connection with securities transactions for the Fund, the Subadviser that is (or whose affiliated person is) entering into the transaction, and any other investment manager that is
advising an affiliate of the Fund (or portion of the Fund) (collectively, the "Managers" for the purposes of this section) entering into the transaction are prohibited from consulting with each other concerning transactions for the Fund in
securities or other assets and, if both Managers are responsible for providing investment advice to the Fund, the Manager's responsibility in providing advice is expressly limited to a discrete portion of the Fund's portfolio that it manages.
This prohibition does not apply to communications by the Adviser in connection with the Adviser's (i) overall supervisory responsibility for the general
management and investment of the Fund's assets; (ii) determination of the allocation of assets among the Manager(s), if any; and (iii) investment discretion with respect to the investment of Fund assets not otherwise assigned to a Manager.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written above.
TRUST
NATIONWIDE MUTUAL FUNDS
|
|
By:/s/ Christopher Graham___________________ | |
Name: Christopher Graham__________________
|
|
Title: VP, CIO______________________________
|
|
ADVISER
NATIONWIDE FUND ADVISORS
|
|
By:/s/ Christopher Graham___________________
|
|
Name: Christopher Graham__________________
|
|
Title: VP, CIO______________________________
|
|
SUBADVISER
THOMPSON, SIEGEL & WALMSLEY LLC
|
|
By: /s/ W.Winborne Boyles___________________
|
|
Name: W.Winborne Boyles___________________
|
|
Title: CCO_________________________________
|
17
EXHIBIT A
SUBADVISORY AGREEMENT
AMONG
NATIONWIDE MUTUAL FUNDS,
NATIONWIDE FUND ADVISORS
AND THOMPSON, SIEGEL & WALMSLEY LLC
Effective July 22, 2021*
Funds of the Trust
|
Subadvisory Fees
|
|
Nationwide Core Plus Bond Fund
|
0.195% on Subadviser Assets up to $500 million;
0.16% on Subadviser Assets of $500 million and more but less than $1 billion; and
0.135% on Subadviser Assets of $1 billion and more
|
|
*As approved at the Board of Trustees Meeting held on June 14-16, 2021.
[The remainder of this page is intentionally left blank.]
IN WITNESS WHEREOF, the parties hereto have executed this Exhibit A on the effective date set forth above.
TRUST
NATIONWIDE MUTUAL FUNDS
|
|
By:/s/ Christopher Graham___________________ | |
Name: Christopher Graham__________________
|
|
Title: VP, CIO______________________________
|
|
ADVISER
NATIONWIDE FUND ADVISORS
|
|
By:/s/ Christopher Graham___________________
|
|
Name: Christopher Graham__________________
|
|
Title: VP, CIO______________________________
|
|
SUBADVISER
THOMPSON, SIEGEL & WALMSLEY LLC
|
|
By: /s/ W.Winborne Boyles___________________
|
|
Name: W.Winborne Boyles___________________
|
|
Title: Chief Compliance Officer________________
|
EX-28.d.4.e
SUBADVISORY AGREEMENT
THIS AGREEMENT is made and entered into effective the 31st day of August, 2021, by and among NATIONWIDE MUTUAL FUNDS (the “Trust”), a Delaware statutory
trust, NATIONWIDE FUND ADVISORS (the “Adviser”) a Delaware business trust registered under the Investment Advisers Act of 1940, as amended (the “Advisers Act”), and NEWTON INVESTMENT MANAGEMENT NORTH AMERICA, a limited liability company under the
laws of the State of Delaware (the “Subadviser”), and also registered under the Advisers Act.
W I T N E S S E T H:
WHEREAS, the Trust is registered with the U.S. Securities and Exchange Commission (the “SEC”) as an open-end management investment company under the
Investment Company Act of 1940, as amended (the “1940 Act”);
WHEREAS, the Adviser has, pursuant to an Investment Advisory Agreement with the Trust dated of the 1st day of May, 2007 (the “Advisory
Agreement”), been retained to act as investment adviser for certain of the series of the Trust that are listed on Exhibit A to this Agreement (each, a “Fund”);
WHEREAS, the Adviser represents that it is willing and possesses legal authority to render such services subject to the terms and conditions set forth in
this Agreement;
WHEREAS, the Trust and the Adviser each represent that the Advisory Agreement permits the Adviser to delegate certain of its duties under the Advisory
Agreement to other investment advisers, subject to the requirements of the 1940 Act; and
WHEREAS, the Adviser desires to retain Subadviser to assist it in the provision of a continuous investment program for that portion of each Fund’s assets
that the Adviser will assign to the Subadviser, and Subadviser is willing to render such services subject to the terms and conditions set forth in this Agreement,
NOW, THEREFORE, the parties do mutually agree and promise as follows with respect to each Fund:
1. Appointment as Subadviser. The Adviser hereby appoints the Subadviser to act as investment adviser for and to manage that portion or all of the assets of the Fund that the Adviser from time to time upon
reasonable prior notice allocates to, and puts under the control of, the Subadviser (the “Subadviser Assets”) subject to the supervision of the Adviser and the Board of Trustees of the Trust and subject to the terms of this Agreement. The
Subadviser hereby accepts such appointment and, in such capacity, agrees to be responsible for the investment management of the Subadviser Assets. It is recognized that the Subadviser and certain of its affiliates now act, and that from time to
time hereafter may act, as investment adviser to one or
more other investment companies and to fiduciary or other managed accounts and that the Adviser and the Trust cannot object to such activities.
2. Duties of Subadviser.
(a) Investments. The Subadviser is hereby authorized and directed and hereby agrees, subject to the stated investment policies and restrictions of the Fund as set forth in the Fund’s prospectus and statement of
additional information as currently in effect and, as soon as practical after the Trust, the Fund or the Adviser notifies the Subadviser thereof, as supplemented or amended from time to time (collectively referred to hereinafter as the
“Prospectus”) and subject to the written directions of the Adviser and the Trust’s Board of Trustees as may be agreed to in writing by the Subadviser, to monitor on a continuous basis the performance of the Subadviser Assets and to conduct a
continuous program of investment, evaluation and, if appropriate, sale and reinvestment of the Subadviser Assets. The Adviser agrees to provide the Subadviser with such assistance as may be reasonably requested by the Subadviser in connection
with the Subadviser’s activities under this Agreement, including, without limitation, providing information concerning the Fund, its funds available or to become available for investment, and generally as to the conditions of the Fund’s or the
Trust’s affairs.
The Subadviser shall be permitted to use affiliates, including foreign affiliates, and persons
employed by affiliates of the Subadviser to provide, or assist in providing, discretionary or non-discretionary investment advisory services under this Agreement to the extent not prohibited by, or inconsistent with, applicable law, including the
requirements of the 1940 Act and the Investment Advisers Act of 1940, as amended, the rules thereunder, and relevant positions of the SEC and its staff. The Subadviser shall be responsible under this Agreement to any action taken or omission
made by such person(s) on behalf of the Subadviser in assisting the Subadviser under the Agreement to the same extent as if the Subadviser had taken such action or made such omission directly. All fees and/or other compensation payable to such
an affiliate shall be the sole responsibility of the Subadviser and neither the Trust nor the Adviser shall have any obligation to pay any fee or compensation to such affiliate. To the extend the Subadviser utilizes the services of an affiliate
to provide, or assist in providing, discretionary investment advisory services under this Section 2(a), it will provide the Adviser and the Trust with 30 days advance written notice, which will include the identity of the affiliate and such other
information reasonably requested by the Adviser or the Trust.
(b) Compliance with Applicable Laws and Governing Documents. In the performance of its services under this Agreement, the Subadviser shall act in conformity with the Prospectus and the Trust’s Agreement and
Declaration of Trust and By-Laws as currently in effect and, as soon as practical after the Trust, the Fund or the Adviser notifies the Subadviser thereof, as supplemented, amended and/or restated from time to time (referred to hereinafter as the
“Declaration of Trust” and “By-Laws,” respectively) and with the instructions and directions received in writing from the Adviser or the Trustees of the Trust as may be agreed to in writing by the Subadviser and will conform to, and comply with,
the requirements of the 1940 Act, the Internal Revenue Code of 1986, as amended (the “Code”), and all other laws and regulations applicable to the Subadviser. Without limiting the preceding sentence, the Adviser promptly shall notify the
Subadviser as to any act or omission of the Subadviser hereunder that the Adviser reasonably deems to constitute or to be the basis of any noncompliance or nonconformance with any of the Trust’s Declaration of Trust and By-Laws and the
Prospectus, the instructions and directions received in writing from the Adviser or the Trustees of the Trust or the 1940 Act, the Code, and all other applicable federal and state laws
2
and regulations. Notwithstanding the foregoing, the Adviser shall remain responsible for ensuring the Fund’s and the Trust’s overall compliance with the
1940 Act, the Code and all other applicable federal and state laws and regulations and the Subadviser is only obligated to comply with this subsection (b) with respect to the Subadviser Assets. The Adviser timely will provide the Subadviser with
any materials or information which the Subadviser may reasonably request to enable it to perform its functions under this Agreement.
The Adviser shall perform quarerly and annual tax compliance tests to ensure that the Fund is in compliance with Subchapter M and, if applicable,
Section 817(h) of the Code. In connection with such compliance tests, the Adviser shall inform the Subadviser at least ten (10) business days prior to a calendar quarter end if the Subadviser Assets are out of compliance with the diversification
requirements under either Subchapter M or, if applicable, Section 817(h). If the Adviser notifies the Subadviser that the Subadviser Assets are not in compliance with such requirements noted above, the Subadviser will take prompt action to bring
the Subadviser Assets back into compliance within the time permitted under the Code thereunder.
The Adviser will provide the Subadviser with reasonable advance notice of any change in the Fund’s investment objectives, policies and
restrictions as stated in the Prospectus, and the Subadviser shall, in the performance of its duties and obligations under this Agreement, manage the Subadviser Assets consistent with such changes, provided that the Subadviser has received prompt
notice of the effectiveness of such changes from the Trust or the Adviser and has agreed to such changes in writing. In addition to such notice, the Adviser shall provide to the Subadviser a copy of a modified Prospectus reflecting such changes.
The Adviser acknowledges and will ensure that the Prospectus will at all times be in compliance with all disclosure requirements under all applicable federal and state laws and regulations relating to the Trust or the Fund, including, without
limitation, the 1940 Act, and the rules and regulations thereunder, and that the Subadviser shall have no liability in connection therewith, except as to the accuracy of material information furnished in writing by the Subadviser to the Trust or to
the Adviser specifically for inclusion in the Prospectus. The Subadviser hereby agrees to provide to the Adviser in a timely manner such information relating to the Subadviser and its relationship to, and actions for, the Trust as may be required
to be contained in the Prospectus or in the Trust’s Registration Statement on Form N-1A.
(c) Voting of Proxies; Litigation; Class Action. The Adviser hereby delegates to the Subadviser the Adviser’s discretionary authority to exercise voting rights with respect to the securities and other
investments in the Subadviser Assets and authorizes the Subadviser to delegate further such discretionary authority to a designee. The Subadviser, including without limitation its designee (for which the Subadviser shall remain liable), shall
have the power to vote, either in person or by proxy, all securities in which the Subadviser Assets may be invested from time to time, and shall not be required to seek or take instructions from, the Adviser, the Fund or the Trust or take any
action with respect thereto. The Subadviser or its designee will vote such securities in accordance with its proxy voting guidelines. If both the Subadviser and another entity managing assets of the Fund have invested the Fund’s assets in the
same security, the Subadviser and such other entity will each have the power to vote its pro rata share of the Fund’s security.
3
The Subadviser will establish a written procedure for proxy voting in compliance with current applicable rules and regulations, including but not
limited to Rule 30b1-4 under the 1940 Act. The Subadviser will provide the Adviser or its designee, a copy of such procedure and establish a process for the timely distribution of the Subadviser’s voting record with respect to the Fund’s
securities and other information necessary for the Fund to complete information required by Form N-1A under the 1940 Act and the Securities Act of 1933, as amended (the “Securities Act”), Form N-PX under the 1940 Act, and Form N-CSR under the
Sarbanes-Oxley Act of 2002, as amended, respectively.
The Subadviser will have no obligation to advise, initiate or take any other action on behalf of any Fund in any legal proceedings (including, without
limitation, class actions and bankruptcies) (each, a "Legal Action") relating to the securities comprising the Subadviser Assets or any other matter. The Subadviser will not file proofs of claims relating to the securities comprising the
Subadviser Assets or any other matter and will not notify the Adviser or the Trust's custodian or administrator of class action settlements or bankruptcies relating to the Subadviser Assets. Further, the Adviser agrees that the Subadviser has no
duty to institute, prosecute, defend, settle or otherwise dispose of any claim relating to securities purchased or held in any Fund.
(d) Agent. Subject to any other written instructions of the Adviser or the Trust, the Subadviser is hereby appointed the Adviser’s and the Trust’s agent and attorney-in-fact for the limited purposes of executing
account documentation, agreements, contracts and other documents as the Subadviser shall be requested by brokers, dealers, counterparties and other persons in connection with its management of the Subadviser Assets. The Subadviser agrees to
provide the Adviser and the Trust with copies of any such agreements executed on behalf of the Adviser or the Trust.
(e) Brokerage. The Subadviser is authorized, subject to the supervision of the Adviser and the plenary authority of the Trust’s Board of Trustees, to establish and maintain accounts on behalf of the Fund with, and
place orders for the investment and reinvestment, including without limitation purchase and sale of the Subadviser Assets with or through, such persons, brokers (including, to the extent permitted by applicable law, any broker affiliated with the
Subadviser) or dealers (collectively “Brokers”) as Subadviser may elect and negotiate commissions to be paid on such transactions. The Subadviser, however, is not required to obtain the consent of the Adviser or the Trust’s Board of Trustees
prior to establishing any such brokerage account. The Subadviser shall place all orders for the purchase and sale of portfolio investments for the Fund’s account with Brokers selected by the Subadviser. In the selection of such Brokers and the
placing of such orders, the Subadviser shall seek to obtain for each Fund best execution. In using its reasonable efforts to obtain for the Fund best execution, the Subadviser, bearing in mind the best interests of the Fund at all times, shall
consider all factors it deems relevant, including price, the size of the transaction, the breadth and nature of the market for the security, the difficulty of the execution, the amount of the commission, if any, the timing of the transaction,
market prices and trends, the reputation, experience and financial stability of the Broker involved, and the quality of service rendered by the Broker in other transactions. Notwithstanding the foregoing, neither the Trust, the Fund nor the
Adviser shall instruct the Subadviser to place orders with any particular Broker(s) with respect to the Subadviser Assets. Subject to such policies as the Trustees may determine, or as may be mutually agreed to by the Adviser and the Subadviser,
the Subadviser is authorized but not obligated to cause, and shall not be deemed to have acted unlawfully or to have breached any duty created by this Agreement
4
or otherwise solely by reason of its having caused, the Fund to pay a Broker that provides brokerage and research services (within the meaning of
Section 28(e) of the Securities Exchange Act of 1934) to the Subadviser an amount of commission for effecting a Subadviser Assets’ investment transaction that is in excess of the amount of commission that another Broker would have charged for
effecting that transaction if, but only if, the Subadviser determines in good faith that such commission was reasonable in relation to the value of the brokerage and research services provided by such Broker viewed in terms of either that
particular transaction or the overall responsibility of the Subadviser with respect to the accounts as to which it exercises investment discretion.
It is recognized that the services provided by such Brokers may be useful to the Subadviser in connection with the Subadviser’s services
to other clients. On occasions when the Subadviser deems the purchase or sale of a security to be in the best interests of the Fund with respect to the Subadviser Assets as well as other clients of the Subadviser, the Subadviser, to the extent
permitted by applicable laws and regulations, may, but shall be under no obligation to, aggregate the securities to be sold or purchased in order to obtain the most favorable price or lower brokerage commissions and efficient execution. In such
event, allocation of securities so sold or purchased, as well as the expenses incurred in the transaction, will be made by the Subadviser in the manner the Subadviser considers to be the most equitable and consistent with its fiduciary obligations
to each Fund and to such other clients. It is recognized that in some cases, this procedure may adversely affect the price paid or received by the Fund or the size of the position obtainable for, or disposed of by, the Fund with respect to the
Subadviser Assets.
In connection with the purchase and sale of over-the-counter derivatives transactions (including, without limitation, foreign exchange
transactions whether or not traded pursuant to a master netting agreement) and/or futures contracts, the Adviser will (i) execute or direct the Subadviser (in a written form acceptable to the Subadviser) to execute a derivatives and/or futures
agreement with the selected counterparties, (ii) obtain any necessary legal entity identifiers and perform any actions as may be required under any laws applicable to Fund and the Subadviser Assets and (iii) adhere to, or direct the Subadviser (in
a written form acceptable to the Subadviser) as agent to the Fund and Adviser to adhere to, any protocols published by the International Swaps and Derivatives Association as applicable to the performance of the Subadviser’s obligations under this
Agreement (including, without limitation, the ISDA Dodd-Frank and EMIR protocols). In addition, the Subadviser may establish a trading relationship and negotiate, execute and deliver futures give-up agreements with brokers as agent for the Fund
and Subadviser Assets. Such give-up agreements govern financial futures that are executed through executing brokers which are then cleared and settled through clearing brokers. The Subadviser may instruct such brokers to transfer money,
securities, collateral or other property or take other actions with respect to the Subadviser Assets, provided that applicable requirements regarding the custody of assets are satisfied. The Fund and Subadviser Assets will be bound by the terms of
the agreements and protocols authorized by this Section.
(f) Securities Transactions. The Subadviser and any affiliated person of the Subadviser will not purchase securities or other instruments from or sell securities or other instruments to the Fund; provided, however,
the Subadviser or any affiliated person of the Subadviser may purchase securities or other instruments from or sell securities or other instruments to the Fund if such transaction is permissible under applicable laws and regulations, including,
without limitation, the 1940 Act and the Advisers Act and the rules and regulations promulgated thereunder.
The Subadviser, on its own behalf and with respect to its Access Persons (as defined in subsection (e) of Rule 17j-1 under the 1940 Act),
agrees to observe and comply with Rule 17j-1 and its Code of Ethics (which shall comply in all material respects with Rule 17j-1), as the same may be amended from time to time. On at least an annual basis, the Subadviser will comply with the
reporting requirements of Rule 17j-1, which may include either (i) certifying to the Adviser that the Subadviser and its Access Persons have complied with the Subadviser’s Code of Ethics with respect to the Subadviser Assets or (ii) identifying any
material violations which have occurred with respect to the Subadviser Assets. The Subadviser will have also submitted its Code of Ethics for its initial approval by the Board of Trustees no later than the date of execution of this agreement and
subsequently within six months of any material change thereto.
5
(g) Books and Records. The Subadviser shall maintain separate detailed records as are required by applicable laws and regulations of all matters hereunder pertaining to the Subadviser Assets (the “Fund’s Records”),
including, without limitation, brokerage and other records of all securities transactions. The Subadviser acknowledges that the Fund’s Records are property of the Trust; except to the extent that the Subadviser is required to maintain the Fund's
Records under the Adviser Act or other applicable law and except that the Subadviser, at its own expense, is entitled to make and keep a copy of the Fund's Records for its internal files. The Fund's Records shall be available to the Adviser or
the Trust at any time upon reasonable request during normal business hours and shall be available for telecopying promptly to the Adviser during any day that the Fund is open for business as set forth in the Prospectus.
(h) Information Concerning Subadviser Assets and Subadviser. From time to time as the Adviser or the Trust reasonably may request in good faith, the Subadviser will furnish the requesting party reports on portfolio
transactions and reports on the Subadviser Assets, all in such reasonable detail as the parties may reasonably agree in good faith. Notwithstanding the foregoing, the Subadviser agrees to inform the Adviser promptly of any trade errors and to
remediate any such errors as soon as reasonably practicable. The Subadviser will also inform the Adviser in a timely manner of material changes in portfolio managers responsible for Subadviser Assets, any changes in the ownership or management of
the Subadviser, or of material changes in the control of the Subadviser. Upon the Trust’s or the Adviser’s reasonable request, the Subadviser will make available its officers and employees to meet with the Trust’s Board of Trustees to review the
Subadviser Assets via telephone on a quarterly basis and in person on a less frequent basis as agreed upon by the parties.
Subject to the other provisions of this Agreement, the Subadviser will also provide such information or perform such additional acts with
respect to the Subadviser Assets as are reasonably required for the Trust or the Adviser to comply with their respective obligations under applicable laws and regulations, including without limitation, requirements of or pertaining to the Code, the
1940 Act, the Advisers Act, and the Securities Act, and any rule or regulation thereunder.
(i) Custody Arrangements. The Trust or the Adviser shall notify the Subadviser of the identities of its custodian banks and the custody arrangements therewith with respect to the Subadviser Assets and shall give
the Subadviser written notice of any changes in such custodian banks or custody arrangements. The Subadviser shall on each business day provide the Adviser and the Trust’s custodian such information as the Adviser and the Trust’s custodian may
reasonably request in good faith relating to all transactions concerning the Subadviser Assets. The Trust shall instruct its custodian banks to (A) carry out all investment instructions as may be directed by the Subadviser with respect to the
Subadviser Assets (which instructions may be orally given if confirmed in writing); and (B) provide the Subadviser with all operational information necessary for the Subadviser to trade the Subadviser Assets on behalf of the Fund. The Subadviser
shall have no liability for the acts or omissions of the authorized custodian(s), unless such act or omission is required by and taken in reliance upon instructions given to the authorized custodian(s) by a representative of the Subadviser
properly authorized (pursuant
6
to written instruction by the Adviser) to give such instructions. Notwithstanding any other provision in this Agreement or in any agreement executed with
the Fund's Custodian (each, a "Custody Agreement"), the Adviser confirms, and the Subadviser acknowledges and agrees, that the Subadviser shall have no authority whatsoever, nor any authority to direct the custodian, to withdraw or transfer funds
or securities from an account otherwise than in connection with effecting or settling trades for the account pursuant to this Agreement and subject to the requirements of Section 2(e) of this Agreement. The custodian and not the Subadviser is
responsible for the collection of income, dividends, and other distributions and for other functions incidental to the role of the custodian.
(j) Valuation Assistance. The Subadviser shall not be responsible for the provision of administrative, bookkeeping or accounting services to the Trust. The Adviser hereby acknowledges that the Subadviser is not
responsible for pricing portfolio securities. Notwithstanding the foregoing, the Subadviser agrees that, upon request of the Adviser, it shall reasonably assist the Adviser in obtaining prices for portfolio securities and, to the extent it may
lawfully do so, provide the Adviser with reasonable information, data or analyses in its possession. The Adviser and the Trust acknowledge that any such information, data or analyses may be proprietary to the Subadviser or otherwise consist of
nonpublic information, agree that nothing in this Agreement shall require Subadviser to provide any information, data or analysis in contravention of applicable legal or contractual requirements, and agree to use any such information only for the
purpose of pricing portfolio securities and to maintain their confidentiality.
3. Independent Contractor. In the performance of its services hereunder, the Subadviser is and shall be an independent contractor and unless otherwise expressly provided herein or otherwise authorized in writing,
shall have no authority to act for or represent the Fund, the Trust or the Adviser in any way or otherwise be deemed an agent of the Fund, the Trust or the Adviser.
4. Expenses. During the term of this Agreement, Subadviser will pay all expenses incurred by it in connection with its activities under this Agreement. The Subadviser shall, at its sole expense, employ or
associate itself with such persons as it believes to be particularly fitted to assist it in the execution of its duties under this Agreement. The Subadviser shall not be responsible for the Trust’s, the Fund’s or Adviser’s expenses, which shall
include, but not be limited to, the cost of securities, commodities and other investments (including brokerage commissions and other transaction charges, if any) purchased for the Fund and any losses incurred in connection therewith, expenses of
holding or carrying Subadviser Assets, including, without limitation, expenses of dividends on stock borrowed to cover a short sale and interest, fees or other charges incurred in connection with leverage and related borrowings with respect to
the Subadviser Assets, organizational and offering expenses (which include, but are not limited to, out-of-pocket expenses, but not overhead or employee costs of the Subadviser); expenses for legal, accounting and auditing services; taxes and
governmental fees; dues and expenses incurred in connection with membership in investment company organizations; costs of printing and distributing shareholder reports, proxy materials, prospectuses, stock certificates and distribution of
dividends; charges of the Fund’s custodians and sub-custodians, administrators and sub-administrators, registrars, transfer agents, dividend disbursing agents and dividend reinvestment plan agents; payment for portfolio pricing services to a
pricing agent, if any; registration and filing fees of the SEC; expenses of registering or qualifying securities of the Fund for sale in the various states; freight and other charges in connection with the shipment of the Fund’s portfolio
securities; fees and expenses of non-interested Trustees; salaries of shareholder relations personnel; costs of shareholders meetings; insurance; interest; brokerage costs; and
7
litigation and other extraordinary or non-recurring expenses. The Trust or the Adviser, as the case may be, shall reimburse the Subadviser for any expenses of the Fund or the
Adviser as may be reasonably incurred by such Subadviser on behalf of the Fund or the Adviser. The Subadviser shall keep and supply to the Trust and the Adviser reasonable records of all such expenses.
5. Compensation. For the services provided pursuant to this Agreement, the Subadviser is entitled to the fee listed for the Fund on Exhibit A hereto. Such fees will be computed daily and paid no later than the
seventh (7th) business day following the end of each month, from the Adviser, calculated at an annual rate based on the Subadviser Assets’ average daily net assets.
The method of determining the net asset value of the Subadviser Assets for purposes hereof shall be the same as the method of determining net asset value
for purposes of establishing the offering and redemption price of the shares of the Trust as described in the Fund’s Prospectus. If this Agreement shall be effective for only a portion of a month with respect to the Fund, the aforesaid fee shall
be prorated for the portion of such month during which this Agreement is in effect for the Fund.
6. Representations and Warranties of Subadviser. The Subadviser represents and warrants to the Adviser and the Trust as follows:
(a) The Subadviser is registered as an investment adviser under the Advisers Act;
(b) The Subadviser is registered as a Commodity Trading Advisor under the Commodity Exchange Act, as amended (the “CEA”), with the Commodity Futures Trading Commission (the “CFTC”), or is not required to file such
registration;
(c) The Subadviser is a limited liability company duly organized and properly registered and operating under the laws of the State of Delaware with the power to own and possess its assets and carry on its business as it
is now being conducted and as proposed to be conducted hereunder;
(d) The execution, delivery and performance by the Subadviser of this Agreement are within the Subadviser’s powers and have been duly authorized by all necessary actions of its directors or shareholders, and no action
by, or in respect of, or filing with, any governmental body, agency or official is required on the part of the Subadviser for execution, delivery and performance by the Subadviser of this Agreement, and the execution, delivery and performance
by the Subadviser of this Agreement do not contravene or constitute a violation of, or a material default under, (i) any provision of applicable law, rule or regulation, (ii) the Subadviser’s governing instruments, or (iii) any agreement,
judgment, injunction, order, decree or other instrument binding upon the Subadviser; and
(e) The Form ADV of the Subadviser previously provided to the Adviser and the Trust is a true and complete copy of the form, including that part or parts of the Form ADV filed with the SEC, that part or parts maintained
in the records of the Adviser,
8
and/or that part or parts provided or offered to clients, in each case as required under the Advisers Act and rules thereunder, and the information
contained therein is accurate and complete in all material respects and does not omit to state any material fact necessary in order to make the statements made, in light of the circumstances under which they were made, not misleading.
7. Representations and Warranties of Adviser. The Adviser represents and warrants to the Subadviser as follows:
(a) The Adviser is registered as an investment adviser under the Advisers Act;
(b) The Adviser has filed a notice of exemption pursuant to Rule 4.14 under the CEA with the CFTC and the National Futures Association or is not required to file such exemption;
(c) The Adviser is a business trust duly organized and validly existing under the laws of the State of Delaware with the power to own and possess its assets and carry on its business as it is now being conducted and as
proposed to be conducted hereunder;
(d) The execution, delivery and performance by the Adviser of this Agreement are within the Adviser’s powers and have been duly authorized by all necessary action on the part of
its directors, shareholders or managing unitholder, and no action by, or in respect of, or filing with, any governmental body, agency or official is required on the part of the Adviser for the execution, delivery and performance by the Adviser
of this Agreement, and the execution, delivery and performance by the Adviser of this Agreement do not contravene or constitute a violation of, or a material default under, (i) any provision of applicable law, rule or regulation, (ii) the
Adviser’s governing instruments, or (iii) any agreement, judgment, injunction, order, decree or other instrument binding upon the Adviser;
(e) The Form ADV of the Adviser previously provided to the Subadviser and the Trust is a true and complete copy of the form, including that part or parts of the Form ADV filed
with the SEC, that part or parts maintained in the records of the Adviser, and/or that part or parts provided or offered to clients, in each case as required under the Advisers Act and rules thereunder, and the information contained therein is
accurate and complete in all material respects and does not omit to state any material fact necessary in order to make the statements made, in light of the circumstances under which they were made, not misleading;
(f) The Adviser acknowledges that it received a copy of the Subadviser’s Form ADV prior to the execution of this Agreement; and
(g) The Adviser and the Trust have duly entered into the Advisory Agreement pursuant to which the Trust authorized the Adviser to delegate certain of its duties under the
Advisory Agreement to other investment advisers, including without limitation, the
9
appointment of a subadviser with respect to assets of each of the Trust’s mutual fund series, including without limitation the Adviser’s entering into and
performing this Agreement.
8. Representations and Warranties of the Trust. The Trust represents and warrants to the Adviser and the Subadviser as follows:
(a) The Trust is a statutory trust duly formed and validly existing under the laws of the State of Delaware with the power to own and possess its assets and carry on its business as it is now being conducted and as
proposed to be conducted hereunder;
(b) The Trust is registered as an investment company under the 1940 Act and has elected to qualify and has qualified, together with the Fund, as a regulated investment company under the Code, and the Fund’s shares are
registered under the Securities Act;
(c) Each of the FUnd and the Trust is a "qualified eligible person" as defined in Rule 4.7 of the U.S. Commodity Futures Trading Commission ("CFTC"). The Trust consents to being treated as an exempt account under Rule
4.7 of the CFTC;
(d) The execution,
delivery and performance by the Trust of this Agreement are within the Trust’s powers and have been duly authorized by all necessary action on the part of the Trust and its Board of Trustees, and no action by, or in respect of, or filing
with, any governmental body, agency or official is required on the part of the Trust for the execution, delivery and performance by the Trust of this Agreement, and the execution, delivery and performance by the Trust of this Agreement do not
contravene or constitute a default under (i) any provision of applicable law, rule or regulation, (ii) the Trust’s governing instruments, or (iii) any agreement, judgment, injunction, order, decree or other instrument binding upon the Trust;
and
(e) The Trust
acknowledges that it received a copy of the Subadviser’s Form ADV prior to the execution of this Agreement.
9. Survival of Representations and Warranties; Duty to Update Information. All representations and warranties made by the Subadviser, the Adviser and the Trust pursuant to the recitals above and Sections 6, 7 and
8, respectively, shall survive for the duration of this Agreement and the parties hereto shall promptly notify each other in writing upon becoming aware that any of the foregoing representations and warranties are no longer true or accurate in
all material effects.
10. Liability and Indemnification.
(a) Liability. The Subadviser shall exercise its best judgment in rendering its services in accordance with the terms of this Agreement, but otherwise, in the absence of willful misfeasance, bad faith or gross
negligence on the part of the Subadviser or a reckless disregard of its duties hereunder, the Subadviser, each of its affiliates and all respective partners, officers, directors and employees (“Affiliates”) and each person, if any, who within the
meaning of the Securities Act controls the Subadviser (“Controlling Persons”), if any, shall not be subject to any expenses or liability to the Adviser, any other subadviser to the Fund, the Trust or the Fund or any of the Fund’s shareholders, in
connection with the matters to which this Agreement relates, including without limitation for any losses that may be sustained in the purchase, holding or sale of Subadviser Assets. The Adviser shall exercise its best judgement in rendering its
obligations in accordance with the terms of this Agreement, but otherwise (except as set for in Section 10(c) below), in the absence of willful misfeasance, bad faith or gross negligence on the part of the Adviser or a reckless disregard of its
duties hereunder, the Adviser, any of its
10
Affiliates and each of the Adviser’s Controlling Persons, if any, shall not be subject to any liability to the Subadviser, for any act or omission in the
case of, or connected with, rendering services hereunder or for any losses that may be sustained in the purchase, holding or sale of Subadviser Assets. Notwithstanding the foregoing, nothing herein shall relieve the Adviser and the Subadviser from
any of their obligations under applicable law, including, without limitation, the federal and state securities laws and the CEA.
(b) Indemnification. The Subadviser shall indemnify the Adviser, the Trust and the Fund, and their respective Affiliates and Controlling Persons for any liability and expenses, including without limitation
reasonable attorneys’ fees and expenses, which the Adviser, the Trust and/or the Fund and their respective Affiliates and Controlling Persons may sustain as a result of the Subadviser’s (or any of its affiliates') willful misfeasance, bad faith,
gross negligence, reckless disregard of its duties hereunder or violation of applicable law, including, without limitation, the federal and state securities laws or the CEA. The Adviser shall indemnify the Subadviser, its Affiliates and its
Controlling Persons, for any liability and expenses, including without limitation reasonable attorneys’ fees and expenses, which may be sustained as a result of the Adviser’s willful misfeasance, bad faith, gross negligence, reckless disregard of
its duties hereunder or violation of applicable law, including, without limitation, the federal and state securities laws or the CEA.
The Trust shall indemnify the Subadviser, its Affiliates and its Controlling Persons, for any liability and expenses, including without
limitation reasonable attorneys’ fees and expenses, which may be sustained as a result of the Trust’s willful misfeasance, bad faith, gross negligence, reckless disregard of its duties hereunder or violation of applicable law, including, without
limitation, the federal and state securities laws or the CEA.
(c) The Subadviser shall not be liable to the Adviser for (i) any acts of the Adviser or any other subadviser to the Fund with respect to the portion of the assets of the Fund not managed by Subadviser, or (ii) acts of the
Subadviser which result from acts of the Adviser, including, but not limited to, a failure of the Adviser to provide accurate and current information with respect to any records maintained by the Adviser or any other subadviser to the Fund, which
records are not also maintained by or otherwise available to the Subadviser upon reasonable request. The Adviser agrees that Subadviser shall manage the Subadviser Assets as if they were a separate operating Fund as set forth in Section 2(b) of
this Agreement. The Adviser shall indemnify the Subadviser, its Affiliates and Controlling Persons from any liability arising from the conduct of the Adviser and any other subadviser with respect to the portion of the Fund’s assets not allocated
to the Subadviser.
(c) Notwithstanding anything in this Agreement to the contrary, the Subadviser shall not be responsible or liable for its failure to perform under this Agreement or for any losses
to any Fund resulting from any event beyond the reasonable control of the Subadviser or its agents, including but not limited to nationalization, strikes, expropriation, devaluation, seizure, or similar action by any governmental authority, de
facto or de jure, or enactment, promulgation, imposition or enforcement by any such governmental authority of currency restrictions, exchange controls, levies or other charges affecting any Fund’s property; or the breakdown, failure or
malfunction of any utilities or telecommunications systems; or any order or regulation of any banking or securities industry, including changes in market rules and conditions affecting the execution and settlement of transactions; or acts of
war, terrorism, insurrection or revolution; or acts of God or any other similar event. The Subadviser shall use reasonable commercial efforts to mitigate any losses resulting from such events and shall maintain a commercially reasonable business
recovery plan. For the avoidance of doubt, nothing in this Section 10(d) shall relieve Subadviser or its Affiliates of any liability or indemnification that arise from the Subadviser’s (or its Affiliates’) willful misfeasance, bad faith, gross
negligence, reckless disregard of its duties hereunder or violation of applicable law.
11
11. Duration and Termination.
(a) Duration. Unless sooner terminated, this Agreement shall go into effect as to any Fund covered by this Agreement initially or at such later time as such Fund commences operations pursuant to an effective
amendment to the Trust’s Registration Statement and shall remain in effect for an initial period of no more than two years that terminates on the second January 1st that occurs following the date thereof, and, for any Fund subsequently added to
this Agreement, an initial period of no more than two years that terminates on the second January 1st that occurs following the effective date of this Agreement with respect to such Fund, and thereafter shall continue automatically for
successive annual periods with respect to each such Fund, provided such continuance is specifically approved at least annually by the Trust’s Board of Trustees or vote of the lesser of (a) 67% of the shares of the Fund represented at a meeting if
holders of more than 50% of the outstanding shares of the Fund are present in person or by proxy or (b) more than 50% of the outstanding shares of the Fund; provided that in either event its continuance also is approved by a majority of the
Trust’s Trustees who are not “interested persons” (as defined in the 1940 Act) of any party to this Agreement, by vote cast in person at a meeting called for the purpose of voting on such approval.
(b) Termination. Notwithstanding whater may be provided herein to the contrary, this Agreement may be
terminated at any time with respect to the Fund, without payment of any penalty:
(i) By vote of a majority of the Trust’s Board of Trustees, or by “vote of a majority of the outstanding voting securities” of the Fund (as defined in the 1940 Act), or by the Adviser, in each case, upon not more than 60
days’ written notice to the Subadviser;
(ii) By any party hereto immediately upon written notice to the other parties in the event of a breach of any provision of this Agreement by either of the other parties; or
(iii) By the Subadviser upon not less than 120 days’ written notice to the Adviser and the Trust.
This Agreement shall not be assigned (as such term is defined in the 1940 Act) and shall terminate automatically in the event of its
assignment or upon the termination of the Advisory Agreement.
12. Duties of the Adviser. The Adviser shall continue to have responsibility for all services to be provided to the Fund pursuant to the Advisory Agreement and shall oversee and
12
review the Subadviser’s performance of its duties under this Agreement. Nothing contained in this Agreement shall obligate the Adviser to provide any funding or other support
for the purpose of directly or indirectly promoting investments in the Fund.
13. Reference to Adviser and Subadviser.
(a) Neither the Adviser nor any Affiliate or agent of the Adviser shall make reference to or use the name of Subadviser or any of its Affiliates, or any of their clients, except references concerning the identity of and
services provided by the Subadviser to the Fund, which references shall not differ in substance from those included in the Prospectus and this Agreement, in any advertising or promotional materials without the prior approval of Subadviser,
which approval shall not be unreasonably withheld or delayed. The Adviser hereby agrees to make all reasonable efforts to cause the Fund and any Affiliate thereof to satisfy the foregoing obligation.
(b) Neither the Subadviser nor any Affiliate or agent of it shall make reference to or use the name of the Adviser or any of its Affiliates, or any of their clients, except references concerning the identity of and
services provided by the Adviser to the Fund or to the Subadviser, which references shall not differ in substance from those included in the Prospectus and this Agreement, in any advertising or promotional materials without the prior approval
of Adviser, which approval shall not be unreasonably withheld or delayed. The Subadviser hereby agrees to make all reasonable efforts to cause any Affiliate of the Subadviser to satisfy the foregoing obligation.
14. Amendment. This Agreement may be amended by mutual consent of the parties, provided that the terms of any material amendment shall be approved by: (a) the Trust’s Board of Trustees or by a vote of a majority
of the outstanding voting securities of the Fund (as required by the 1940 Act), and (b) the vote of a majority of those Trustees of the Trust who are not “interested persons” of any party to this Agreement cast in person at a meeting called for
the purpose of voting on such approval, if such approval is required by applicable law.
15. Confidentiality. Subject to the duties of the Adviser, the Trust and the Subadviser to comply with applicable law, including any demand of any regulatory or taxing authority having jurisdiction, the parties
hereto shall treat as confidential and shall not disclose any and all information pertaining to the Fund and the actions of the Subadviser, the Adviser and the Fund in respect thereof (the "Confidential Information"); except to the extent:
(a) Authorized. The Adviser or the Trust has authorized such disclosure;
(b) Court or Regulatory Authority. Disclosure of such information is expressly required or requested by a court or other tribunal of competent jurisdiction or
applicable federal or state regulatory authorities;
(c) Publicly Known Without Breach. Such information becomes known to the general public without a breach of this Agreement or a similar confidential disclosure agreement regarding such information;
(d) Already Known. Such information already was known by
the party prior to the date hereof;
13
(e) Received From Third Party. Such information was or is hereafter rightfully received by the party from a third party (expressly excluding the Fund’s custodian, prime broker and administrator) without
restriction on its disclosure and without breach of this Agreement or of a similar confidential disclosure agreement regarding them; or
(f) Independently Developed. The party independently developed such information.
In addition, the Subadviser may disclose Confidential Information to its officers, employees, affiliates and agents and to other third
parties (including, without limitation, custodians, brokers, counterparties and trade data repositories) in connection with the performance of its services under this Agreement or to assist or enable the effective management of the Adviser’s
overall relationship with the Subadviser and its affiliated entities. Notwithstanding anything to the contrary herein, the Adviser authorizes and consents to the disclosure of the Adviser’s identity as a client of the Subadviser in any
representative client list prepared by the Subadviser for use in its marketing materials. This entire Section shall survive the termination of this Agreement.
Each party will maintain and enforce safety and physical security procedures with respect to its access and maintenance of cinfidential
information that (i) are at least equal to industry standards for such types of locations, (ii) are in accordance with reasonable policies in these regards, and (iii) provide reasonably appropriate technical and organizational safeguards against
accidental or unlawful destruction, loss, alteration or unauthorized disclosure or access of confidential information provided to the other party under this Agreement and when in such party’s possession or under such party’s control (“Confidential
Information”). Without limiting the generality of the foregoing, each party will take all reasonable measures to secure and defend its location and equipment against cyber-attacks, “hackers” and others, both internal and external, who may seek,
without authorization, to modify or access its systems used to provide the services pursuant to the Agreement or the Confidential Information found therein. Each party will periodically test its systems for potential areas where security could be
breached.
Each party will report to the other party promptly any confirmed breach of nonpublic personal information, as defined in the Gramm-Leach
Bliley Act of 1999 ("NPPI), to the extent NPPI is provided to and in the possession and control of the other party in the provision of the services hereunder and such breach is notifiable under applicable federal and/or state laws. Each party will
use reasonable and diligent efforts to remedy such breach of securitiy or unauthorized access in a timely manner.
16. Notice. Any notice that is required to be given by the parties to each other under the terms of this Agreement shall be in writing, delivered, or mailed postpaid to the other parties, or transmitted by
facsimile with acknowledgment of receipt, to the parties at the following addresses or facsimile numbers, which may from time to time be changed by the parties by notice to the other party:
(a) If to the Subadviser:
Newton Investment Management North America, LLC
BNY Mellon Center
201 Washington Place
Boston, MA 02108
Attention : Client Service Manager
(b) If to the Adviser:
Nationwide Fund Advisors
One Nationwide Plaza
Mail Code 5-02-210R
Columbus, OH 43215
Attention: Legal Department
14
(c) If to the Trust:
Nationwide Mutual Funds
One Nationwide Plaza
Mail Code 5-02-210R
Columbus, OH 43215
Attention: Legal Department
17. Jurisdiction.
This Agreement shall be governed by and construed in accordance with substantive laws of the State of Delaware without reference to choice of law principles thereof and in accordance with the 1940 Act. In the case of any conflict, the 1940 Act
shall control. Each of the parties hereto irrevocably and unconditionally confirms and agrees that it is and shall continue to be (i) subject to the jurisdiction of the state courts of the State of Delaware, and (ii) subject to service of process
in the State of Delaware. Unless the parties consent in writing to the selection of an alternative forum, the non-exclusive jurisdiction for any actions, suits or proceedings arising out of or relating to this Agreement or the transactions
contemplated by this Agreement shall be the state and federal courts located in the State of Delaware (the “Delaware Courts”). Each party hereto hereby irrevocably and unconditionally (a) agrees not to commence any litigation relating thereto
except in the Delaware Courts and (b) waives any objection to the laying of venue of any such litigation in the Delaware Courts and agrees not to plead or claim in any Delaware Court, by way of motion, as a defense, counterclaim or otherwise,
that (i) such litigation brought therein has been brought in any inconvenient forum, (ii) it is not personally subject to the jurisdiction of the above-named courts for any reason other than the failure to lawfully serve process, or (iii) this
Agreement, or the subject matter hereof, may not be enforced in or by such courts.
18. Counterparts.
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, all of which shall together constitute one and the same instrument.
19. Certain
Definitions. For the purposes of this Agreement and except as otherwise provided herein, “interested person,” “affiliated person,” and “assignment” shall have their respective meanings as set forth in the 1940 Act, subject, however, to
such exemptions as may be granted by the SEC.
20. Captions.
The captions herein are included for convenience of reference only and shall be ignored in the construction or interpretation hereof.
21. Severability.
If any provision of this Agreement shall be held or made invalid by a court decision or applicable law, the remainder of the Agreement shall not be affected adversely and shall remain in full force and effect.
22. Entire
Agreement. This Agreement, together with all exhibits, attachments and
15
appendices, contains the entire understanding and agreement of the parties with respect to the subject matter hereof
23. Nationwide
Mutual Funds and its Trustees. The terms “Nationwide Mutual Funds” and the “Trustees of Nationwide Mutual Funds” refer respectively to the Trust created and the Trustees, as trustees but not individually or personally, acting from time to
time under the Amended and Restated Agreement and Declaration of Trust made and dated as of October 28, 2004, as has been or may be amended and/or restated from time to time, and to which reference is hereby made.
24. No
Third Party Beneficiaries. This Agreement is for the exclusive benefit and convenience of the Trust, the Adviser and the Subadviser and there are no third-party beneficiaries of this Agreement. Nothing contained herein shall be construed
as granting, vesting, creating or conferring any direct, indirect, or derivative right of action, or any other right or benefit, upon past, present or future shareholders of any Fund or upon any other third party.
25. Multi-Manager
Funds. In connection with securities transactions for the Fund, the Subadviser that is (or whose affiliated person is) entering into the transaction, and any other investment manager that is advising an affiliate of the Fund (or portion of
the Fund) (collectively, the "Managers" for the purposes of this section) entering into the transaction are prohibited from consulting with each other concerning transactions for the Fund in securities or other assets and, if both Managers are
responsible for providing investment advice to the Fund, the Manager's responsibility in providing advice is expressly limited to a discrete portion of the Fund's portfolio that it manages.
This prohibition does not apply to communications by the Adviser in connection with the Adviser's (i) overall supervisory responsibility for the general
management and investment of the Fund's assets; (ii) determination of the allocation of assets among the Manager(s), if any; and (iii) investment discretion with respect to the investment of Fund assets not otherwise assigned to a Manager.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written above.
PURSUANT TO AN EXEMPTION FROM THE COMMODITY FUTURES TRADING COMMISSION IN CONNECTION WITH ACCOUNTS OF QUALIFIED ELIGIBLE PERSONS, THIS BROCHURE OR
16
ACCOUNT DOCUMENT IS NOT REQUIRED TO BE, AND HAS NOT BEEN, FILED WITH THE COMMISSION. THE COMMODITY FUTURES TRADING COMMISSION DOES NOT PASS UPON THE MERITS OF PARTICIPATING IN A TRADING PROGRAM OR UPON THE
ADEQUACY OR ACCURACY OF COMMODITY TRADING ADVISOR DISCLOSURE. CONSEQUENTLY, THE COMMODITY FUTURES TRADING COMMISSION HAS NOT REVIEWED OR APPROVED THIS TRADING PROGRAM OR THIS BROCHURE OR ACCOUNT DOCUMENT.
TRUST
NATIONWIDE MUTUAL FUNDS
|
|
By:/s/ Christopher Graham_______________________ | |
Name: Christopher Graham______________________
|
|
Title: Vice President and Chief Investment Officer_____
|
|
ADVISER
NATIONWIDE FUND ADVISORS
|
|
By:/s/ Christopher Graham_______________________
|
|
Name: Christopher Graham______________________
|
|
Title: Vice President and Chief Investment Officer_____
|
|
SUBADVISER
NEWTON INVESTMENT MANAGEMENT NORTH
AMERICA, LLC
|
|
By: /s/ Michael Germano_________________________
|
|
Name: Michael Germano_________________________
|
|
Title: CEO, Active Management___________________
|
17
EXHIBIT A
SUBADVISORY AGREEMENT
AMONG
NATIONWIDE MUTUAL FUNDS,
NATIONWIDE FUND ADVISORS
AND NEWTON INVESTMENT MANAGEMENT NORTH
AMERICAN, LLC
Effective August 31, 2021*
Funds of the Trust
|
Subadvisory Fees
|
|
Nationwide BNY Mellon Dynamic U.S. Core Fund
|
0.23% on Aggregate Subadviser Assets† of up to $500 million;
|
|
0.19% on Aggregate Subadviser Assets† of $500 million and more but less than $1 billion;
|
||
0.165% on Aggregate Subadviser Assets† of $1 billion and more but less than $5 billion; and
|
||
0.15% on Aggregate Subadviser Assets† of $5 billion and more.
|
||
Nationwide BNY Mellon Disciplined Value Fund
|
0.30% on all Subadviser Assets
|
*As approved at the Board of Trustees Meeting held on June 14-16, 2021.
† The term “Aggregate Subadviser Assets” shall mean the aggregate amount resulting from the combination of Subadviser Assets of the Nationwide BNY Mellon Dynamic U.S. Core Fund together with the Subadviser Assets (as
defined in a Subadvisory Agreement among Nationwide Variable Insurance Trust, Nationwide Fund Advisors and Newton Investment Management North America, LLC, dated August 31, 2021) of the NVIT BNY Mellon Dynamic U.S. Core Fund, a series of
Nationwide Variable Insurance Trust.
[The remainder of this page is intentionally left blank.]
IN WITNESS WHEREOF, the parties hereto have executed this Exhibit A on the effective date set forth above.
TRUST
NATIONWIDE MUTUAL FUNDS
|
|
By:/s/ Christopher Graham_______________________ | |
Name: Christopher Graham______________________
|
|
Title: Vice President and Chief Investment Officer_____
|
|
ADVISER
NATIONWIDE FUND ADVISORS
|
|
By:/s/ Christopher Graham_______________________
|
|
Name: Christopher Graham______________________
|
|
Title: Vice President and Chief Investment Officer_____
|
|
SUBADVISER
NEWTON INVESTMENT MANAGEMENT NORTH
AMERICA, LLC
|
|
By: /s/ Michael Germano_________________________
|
|
Name: Michael Germano_________________________
|
|
Title: CEO, Active Management___________________
|
EX-28.p.7
May 3, 2021
BAILARD, INC. CODE OF ETHICS AND BUSINESS CONDUCT
A. INTRODUCTION
This Code of Ethics and Business Conduct (“Code”) sets forth legal and ethical standards of conduct for the employees of Bailard, Inc. and its affiliated entities (the
“Firm” or ”Bailard”). This Code is intended to promote the conduct of each employee and the Firm with high standards of integrity and compliance with all applicable laws and regulations.
B. APPLICABILITY OF THE CODE
This Code applies to all Firm employees. This Code does not apply to the independent directors or advisory council members of Bailard’s affiliated entities.
C. STATEMENT OF ETHICAL PRINCIPLES AND STANDARD OF BUSINESS CONDUCT
The Firm holds all employees to a high standard of integrity and business practice. To properly serve our clients, the Firm strives to avoid or to manage conflicts of
interest or the appearance of conflicts of interest. The Firm requires that you, as an employee of the Firm, hold yourself to its high standards to protect its reputation for ethical conduct.
You must, at all times, conduct yourself in a lawful, honest, and ethical manner; place the interest of clients first; display loyalty, honesty, fairness, and good faith
toward clients; avoid taking inappropriate advantage of any position of trust or responsibility; and maintain the confidentiality of client and proprietary information.
At all times, you must place the interest of clients first and avoid activities and relationships that might interfere with the duty to make decisions in the best interests
of our clients. When trading, conduct all personal securities transactions in full compliance with this Code, including these ethical principles and standards of business conduct.
If you have any doubts about whether any conduct complies with the letter or the spirit of this Code, please consult with the CCO, the President, or the CRO. We will make
every effort to preserve the confidentiality of such discussions, and in no event will there be retaliation for any report of a possible violation of this Code. As a rule of thumb, when in doubt, please err on the side of caution and ask questions,
disclose information, and report any concerns.
For your guidance, some of the most important legal concepts within which we operate are mentioned below.
a.
|
Fiduciary Duty
|
|
Bailard and its employees owe a fiduciary duty to our clients and stockholders. This means a duty of loyalty, fairness and good faith, and a corresponding duty not to
do anything prejudicial to or in conflict with the interests of our clients and stockholders. We owe our clients the highest duty of loyalty and rely on you to avoid conduct that is or may be inconsistent with that duty. It is also important
for you to avoid actions that, while they may not actually involve a conflict of
|
interest or an abuse of a client’s trust, may have the appearance of impropriety. All transactions of employees shall be conducted consistent with this Code and in such
a manner as to avoid any actual or potential conflict of interest or any abuse of an individual's position of trust and responsibility.
Neither the Firm nor its employees shall take any inappropriate advantage of their position. This is a higher standard than that applicable to ordinary arm's length
business transactions between persons who do not owe a fiduciary duty to the other parties, and it is a duty and standard of conduct that is required of Bailard and all Bailard employees.
You owe a duty to Bailard to advance Bailard’s interests when the opportunity to do so arises. You are prohibited from engaging in activities that give rise to
situations that are in conflict with the best interest of Bailard, including but not limited to:
|
||
• Knowingly competing with Bailard in any way (e.g., where an employee competing with Bailard in the acquisition or disposition of securities or other property for
personal gain),
• Seizing opportunities that may be suitable for Bailard for personal gain without first offering such opportunity to Bailard,
• Using or permitting others to use Bailard-owned equipment, materials or employees for personal gain, and
• Disclosing or using confidential information belonging to Bailard for other than company purposes, including for your personal profit or advantage.
|
||
b.
|
Fraud and Deceit; Inside Information
|
|
The various laws administered by the SEC and the Commodity Futures Trading Commission (“CFTC”) contain very broad provisions prohibiting fraud, deceit or "any
manipulative or deceptive device or contrivance" in connection with securities and commodities transactions and the giving of investment advice. It is under these broad general provisions that the SEC, CFTC, and private individuals have
successfully brought many of the important cases in the securities field that have received so much publicity in recent years, including cases on improper use of material nonpublic ("inside") information.
You are subject to our Insider Trading Policy which prohibits you from using any material nonpublic information, no
matter how acquired, in your own transactions or in the discharge of your responsibilities to clients.
|
||
c.
|
Manipulation
|
|
Care must always be taken to avoid market manipulation of securities and commodities trading. Such manipulation is strictly prohibited by law. The Firm and its
employees are prohibited from knowingly spreading false and/or malicious rumors about securities with the intent of influencing the price of the securities.
|
Page 2 of 5
d.
|
Confidentiality and Disclosure of Information
|
|
Information about the actual purchase or sale decisions, contemplated purchases or sales, or other transactions under consideration for clients whether or not actually
authorized, must be kept confidential. Information about clients, investors, and prospects is confidential and must not be disclosed to persons who do not have a need to know such information in connection with their employment by the Firm.
You must maintain the confidentiality of confidential information entrusted to you by the Firm, except when disclosure is authorized by the CCO, the CRO, or the
President or legally mandated. Confidential information includes but is not limited to lists of clients, investors, prospects, personal information about employees, proprietary formulas, business plans, or financial information. Unauthorized
disclosure of any confidential information is prohibited.
Third parties may ask you for information concerning the Firm. All responses to inquiries on behalf of the Firm must be approved by the CCO, the CRO, or the President.
If you receive any inquiries of this nature, you must decline to comment and refer the inquirer to the CCO, CRO, or the President.
|
||
e.
|
Federal Securities and Other Laws
|
|
Bailard and its employees are required to comply with all applicable Federal Securities Laws and all other applicable rules and regulations.
|
||
f.
|
Penalties
|
|
Under the various federal and state securities and commodities statutes, penalties that may be imposed for violations include civil liability for damages, temporary
suspension, or permanent prohibition from engaging in various aspects of the securities, commodities, or investment advisory businesses as well as and criminal penalties.
|
D. INSIDER TRADING AND PERSONAL TRADING
Bailard prohibits all employees from trading in their accounts or in accounts under their direct or indirect control (see discussion below regarding beneficial interest), either personally or
on behalf of others, while in possession of material, nonpublic information. This includes trading in accounts managed on behalf of Bailard’s clients. Further, Bailard prohibits all employees from communicating material, nonpublic information to
others in violation of the law. You are required to follow the policies and procedures set forth in our Insider Trading Policy. In addition, under our Personal
Trading Policy, you are subject to certain pre-clearance and reporting requirements.
Page 3 of 5
E. GIFTS & ENTERTAINMENT AND POLITICAL CONTRIBUTIONS
Bailard holds its employees to high ethical standards and strictly prohibits any giving or receipt of things of value that are designed to improperly
influence the recipient. All employees are subject to our Gifts & Entertainment Policy and our Political Contributions Policy.
F. ANTI-BRIBERY AND CORRUPTION
Bailard and its officers, directors, employees, and agents are prohibited from engaging in any prohibited foreign trade practices under the Foreign Corrupt Practices Act,
including making corrupt payments to foreign government officials for the purpose of obtaining or retaining business. Employees are subject to our Anti-Bribery and Corruption Policy.
G. SERVICE AS A DIRECTOR
You are prohibited from serving on the board of directors of a publicly-traded company without prior authorization by the CCO, the CRO, or the President, which authorization
shall be based upon a determination that the board service would not be in conflict with the interests of the Firm or any client. Notify Compliance when you are seeking approval to serve as a Director.
H. OUTSIDE ACTIVITIES
You must request written preapproval from the President or the CCO prior to serving as an employee, officer, consultant, director, adviser, or trustee of any other entity,
trust, or organization. Approval of such activities might be withheld if the President or the CCO determines that your service would not be in the best interest of the Firm or its clients. The CCO will request preapproval from the President or the
CRO. The President will review the CCO’s certifications.
I. SANCTIONS
Careful adherence to this Code is one of the primary conditions of employment at Bailard, Inc. You may be required to give up any profit or other
benefit realized from any transaction in violation of this Code, and, in appropriate cases, be subject to other sanctions up to and including reprimands, trading restrictions, or fines. Suspensions or termination of employment may be imposed for
conduct inconsistent with this Code as well. Retaliation against persons reporting violations will not be tolerated and may be grounds for sanctions. In addition, as pointed out in the preamble to this Code, certain violations of this Code may also
involve violations of law with the possibility of civil or criminal penalties.
J. COMPLIANCE WITH LAWS, RULES, AND REGULATIONS
Bailard requires employees to comply with all laws, rules, and regulations applicable to the Firm whenever and wherever it does business. Employees are
expected to use good judgment and common sense in seeking to comply with all applicable laws, rules, and regulations and to ask for advice when uncertain about them.
If you become aware of the violation of any law, rule, or regulation by the Firm, whether by its employees or any third party doing business on behalf
of the Firm, or you become aware of any violation of this Code, it is your responsibility to report the matter to the CCO or the President.
While it is Bailard’s desire to address matters internally, nothing in this Code prohibits you from reporting potential violations of federal law or
regulation to any governmental agency or
Page 4 of 5
entity, including but not limited to the Department of Justice, the SEC, or any agency’s inspector general, or from making other disclosures that are
protected under the whistleblower provisions of federal law or regulation. You do not need prior authorization from your supervisor, the President, the CCO, or any other person or entity affiliated with Bailard to make any such reports or
disclosures.
You do not need to notify Bailard that they have made such reports or disclosures. Additionally, nothing in this Code prohibits you from recovering an
award pursuant to a whistleblower program of a government agency or entity.
You shall not discharge, demote, suspend, threaten, harass or in any other manner discriminate or retaliate against an employee because she or he
reports any such violation. This Code should not be construed to prohibit you from testifying, participating, or otherwise assisting in any state or federal administrative, judicial, or legislative proceeding or investigation.
Page 5 of 5
EX-28.p.12
LOOMIS, SAYLES & CO., L.P.
LOOMIS SAYLES INVESTMENTS LIMITED
LOOMIS SAYLES INVESTMENTS ASIA PTE. LTD.
Code of Ethics
Policy on Personal Trading and
Related Activities
By Loomis Sayles Personnel
|
EFFECTIVE:
January 14, 2000
January 14, 2000
AS AMENDED:
December 16, 2020
December 16, 2020
1
Table of Contents
1.
|
INTRODUCTION
|
3
|
2.
|
STATEMENT OF GENERAL PRINCIPLES
|
3
|
3.
|
A FEW KEY TERMS
|
4
|
3.1.
|
Covered Security
|
4
|
3.2.
|
Beneficial Ownership
|
5
|
3.3.
|
Investment Control
|
7
|
3.4.
|
Maintaining Personal Accounts
|
7
|
4.
|
SUBSTANTIVE RESTRICTIONS ON PERSONAL TRADING
|
8
|
4.1.
|
Pre-clearance
|
8
|
4.2.
|
Good Until Canceled and Limit Orders
|
10
|
4.3.
|
Short Term Trading Profits
|
10
|
4.4.
|
Restrictions on Round Trip Transactions in Loomis Advised Funds
|
11
|
4.5.
|
Derivatives
|
11
|
4.6.
|
Short Sales
|
12
|
4.7.
|
Competing with Client Trades
|
12
|
4.8.
|
Large Cap/De Minimis Exemption
|
13
|
4.9.
|
Investment Person Seven-Day Blackout Rule
|
13
|
4.10.
|
Research Recommendations
|
14
|
4.11.
|
Initial Public Offerings
|
15
|
4.12.
|
Private Placement Transactions
|
15
|
4.13.
|
Insider Trading
|
16
|
4.14.
|
Restricted and Concentration List
|
17
|
4.15.
|
Loomis Sayles Hedge Funds
|
18
|
4.16.
|
Exemptions Granted by the Chief Compliance Officer
|
18
|
5.
|
PROHIBITED OR RESTRICTED ACTIVITIES
|
18
|
5.1.
|
Public Company Board Service and Other Affiliations
|
18
|
5.2.
|
Participation in Investment Clubs and Private Pooled Vehicles
|
19
|
6.
|
REPORTING REQUIREMENTS
|
19
|
6.1.
|
Initial Holdings Reporting, Account Disclosure and Acknowledgement of Code
|
19
|
6.2.
|
Brokerage Confirmations and Brokerage Account Statements
|
20
|
6.3.
|
Quarterly Transaction Reporting and Account Disclosure
|
21
|
6.4.
|
Annual Reporting
|
22
|
6.5.
|
Review of Reports by Chief Compliance Officer
|
23
|
6.6.
|
Internal Reporting of Violations to the Chief Compliance Officer
|
23
|
7.
|
SANCTIONS
|
23
|
8.
|
RECORDKEEPING REQUIREMENTS
|
25
|
9.
|
MISCELLANEOUS
|
26
|
9.1.
|
Confidentiality
|
26
|
9.2.
|
Disclosure of Client Trading Knowledge
|
26
|
9.3.
|
Notice to Access Persons, Investment Persons and Research Analysts as to Code Status
|
26
|
9.4.
|
Notice to Personal Trading Compliance of Engagement of Independent Contractors
|
27
|
9.5.
|
Questions and Educational Materials
|
27
|
2
Code of Ethics
Policy on Personal Trading and
Related Activities
|
1. INTRODUCTION
This Code of Ethics (“Code”) has been adopted by Loomis, Sayles & Co., L.P. (“Loomis US”), Loomis Sayles Investments Limited
(“Loomis UK”) and Loomis Sayles Investments Asia Pte. Ltd. (“Loomis Asia”) (collectively (“Loomis Sayles”) to govern certain conduct of Loomis Sayles’ Supervised Persons and personal trading in securities and
related activities of those individuals who have been deemed Access Persons thereunder, and under certain circumstances, those Access Persons’ family members and
others in a similar relationship to them.
The policies in this Code reflect Loomis Sayles’ desire to detect and prevent not only situations involving actual or potential
conflicts of interest or unethical conduct, but also those situations involving even the appearance of these.
2. STATEMENT OF GENERAL PRINCIPLES
It is the policy of Loomis Sayles that no Access Person or Supervised Person as such terms are defined under the Code, (please note that Loomis Sayles treats all employees as Access Persons) shall engage in any act, practice or course of conduct that
would violate the Code, the fiduciary duty owed by Loomis Sayles and its personnel to Loomis Sayles’ clients, Rule 204A-1 under the Investment Advisers Act of 1940, as amended (the “Advisers Act”), the Employee Retirement Income Security Act of 1974,
as amended (“ERISA”), or the provisions of Section 17(j) of the Investment Company Act of 1940, as amended (the “Investment Company Act”), and Rule 17j-1 there under. It is required that all Access Persons must
comply with all applicable laws, rules and regulations including, but not limited to the Federal Securities Laws. The Investment Management Association of Singapore’s (“IMAS’”) Code of Ethics & Standards
of Professional Conduct provides that Loomis Asia (as a member of IMAS) should have in place appropriate policies and internal controls governing personal dealing and appropriate structures in place to carry out monitoring and to ensure compliance.
Therefore, all employees of Loomis Asia must also comply with the Securities and Futures Act, Chapter 289 of Singapore (the “Securities and Futures Act”), the Financial Advisers Act, Chapter 110 of Singapore (the “Financial Advisers Act”), and all
other applicable Singapore laws, rules and regulations.
Under the requirements of the Financial Conduct Authority (FCA), there are Conduct Rules within the Senior Managers and Certification Regime (SM&CR)
with which all employees of Loomis UK must comply. These rules are designed to improve the levels of responsibility and accountability, honesty and integrity, and to act at all times with due care, skill and diligence.
The Code is designed to comply with all of the above regulations.
The fundamental position of Loomis Sayles is, and has been, that it must at all times place the interests of its clients first.
Accordingly, your personal financial transactions (and in some cases, those of your family members and others in a similar relationship to you) and related activities must be conducted consistently with this Code and in such a manner as to avoid any
actual or potential conflict of interest or abuse of your position of trust and responsibility.
3
Without limiting in any manner the fiduciary duty owed by Loomis Sayles to its clients, it should be noted that Loomis Sayles
considers it proper that purchases and sales be made by Access Persons in the marketplace of securities owned by Loomis Sayles’ clients, provided that such securities transactions comply with the
spirit of, and the specific restrictions and limitations set forth in the Code. In making personal investment decisions, however, you must exercise extreme care to ensure that the provisions of the Code are not violated and under no circumstances,
may an Access Person use the knowledge of Covered Securities purchased or sold by any client of Loomis Sayles or Covered
Securities being considered for purchase or sale by any client of Loomis Sayles to profit personally, directly or indirectly, by the market effect of such transactions.
Improper trading activity can constitute a violation of the Code. The Code can also be violated by an Access Person’s failure to file required reports, by making inaccurate or misleading reports or statements concerning trading activity, or by opening an account with a non-Select Broker without
proper approval as set forth in the Code.
It is not intended that these policies will specifically address every situation involving personal trading. These policies will be
interpreted and applied, and exceptions and amendments will be made, by Loomis Sayles in a manner considered fair and equitable, but in all cases with the view of placing Loomis Sayles’ clients’ interests paramount. It also bears emphasis that
technical compliance with the procedures, prohibitions and limitations of this Code will not automatically insulate you from scrutiny of, and sanctions for, securities transactions which indicate an abuse of Loomis Sayles’ fiduciary duty to any of
its clients.
You are encouraged to bring any questions you may have about the Code to Personal Trading Compliance.
Personal Trading Compliance, the Chief Compliance
Officer and the Loomis Sayles Ethics Committee will review the terms and provisions of the Code at least annually, and make amendments as necessary. Any amendments to the Code will be provided to you.
3. A FEW KEY TERMS
Boldfaced terms have special meaning in this Code. The application of a particular Code
requirement to you may hinge on the elements of the definition of these terms. See the Glossary at the end of this Code for definitions of these terms. In order to have a basic understanding of the Code,
however, you must have an understanding of the terms “Covered Security”, “Beneficial Ownership” and “Investment Control” as used
in the Code.
3.1. Covered Security
This Code generally relates to transactions in and ownership of an investment that is a Covered
Security. Currently, this means any type of equity or debt security (such as common and preferred stocks, and corporate and government bonds or notes), any equivalent (such as ADRs, GDR’s, etc.), any derivative, instrument representing, or
any rights relating to, a Covered Security, and any closely related security (such as certificates of participation, depository receipts, collateral– trust certificates, put and call options, warrants, and
related convertible or exchangeable securities and securities indices). Shares of closed-end funds, municipal obligations and securities issued by agencies and instrumentalities of the U.S. government (e.g. GNMA obligations) are also considered Covered Securities under the Code.
Additionally, the shares of any investment company registered under the Investment
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Company Act and the shares of any collective investment vehicle (“CIV”), (e.g. SICAVs, OEICs, UCITs, etc.) that is advised, sub-advised, or distributed
by Loomis Sayles, Natixis, or a Natixis affiliate (“Reportable Funds”) are deemed to be Covered Securities for purposes of certain provisions of the Code. Reportable Funds include open-end and closed-end funds and CIVs that are advised, sub-advised, or distributed by Loomis Sayles, Natixis, or a Natixis affiliate, but exclude money market funds. A current list of
Reportable Funds is attached as Exhibit One and will be maintained on the firm’s intranet site under the Legal and Compliance page.
Explanatory Note: While the definition of Reportable
Funds encompasses funds or CIVs that are advised, sub-advised and/or distributed by Natixis and its affiliates, only those funds or CIVs advised or sub-advised by Loomis Sayles (“Loomis Advised Fund”) are
subject to certain trading restrictions of the Code (specifically, the Short-Term Trading Profit and Round Trip Transaction restrictions). Please refer to Section 4.3 and 4.4 of the Code for further explanation of these trading restrictions.
Additionally, Exhibit One distinguishes between those funds and CIVs that are only subject to reporting requirements under the Code (all Reportable Funds), and those that are subject to both the reporting requirements and the aforementioned trading restrictions (Loomis Advised Funds).
Shares of exchange traded funds (“ETFs”) and closed-end funds are deemed to be Covered Securities for
the purposes of certain provisions of the Code. Broad based open-ended ETFs with either a market capitalization exceeding U.S. $1 billion OR an average daily trading volume exceeding 1 million shares (over
a 90 day period); options on such ETFs, options on the indices of such ETFs; and ETFs that invest 80% of their assets in securities that are not subject to the pre-clearance requirements of the Code, are exempt from certain provisions of the Code
(“Exempt ETFs”). A current list of Exempt ETFs is attached as Exhibit Two and will be maintained on the firm’s intranet site under the Legal and Compliance
page.
Explanatory Note: Broad based open-ended ETFs are determined by Personal Trading Compliance using Bloomberg data.
All Access Persons are expected to comply with the spirit of the Code, as well as the
specific rules contained in the Code. Therefore, while the lists of Reportable Funds and Exempt ETFs are subject to change, it is ultimately the responsibility of
all Access Persons to review these lists which can be found in Exhibit(s) One and Two, prior to making an investment in a Reportable Fund or ETF.
It should be noted that private placements, hedge funds and investment pools are deemed to be Covered
Securities for purposes of the Code whether or not advised, sub-advised, or distributed by Loomis Sayles or a Natixis investment adviser. Investments in such securities are discussed under sections 4.12 and 5.2.
Please see Exhibit Three for the application of the Code to a specific Covered Security
or instrument, including exemptions from pre-clearance.
3.2. Beneficial Ownership
The Code governs any Covered Security in which an Access Person has any direct or
indirect “Beneficial Ownership.” Beneficial Ownership for purposes of the Code means a direct or indirect “pecuniary interest” that is held or shared by you directly
or indirectly (through any
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contract, arrangement, understanding, relationship or otherwise) in a Covered Security. The term “pecuniary
interest” in turn generally means your opportunity directly or indirectly to receive or share in any profit derived from a transaction in a Covered Security, whether or not the Covered Security or the relevant account is in your name and regardless of the type of account (i.e. brokerage account, direct account, or retirement plan account). Although this concept is subject to a variety
of U.S. Securities and Exchange Commission (“SEC”) rules and interpretations, you should know that you are presumed under the Code to have an indirect pecuniary interest as a result of:
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ownership of a Covered Security by your spouse or minor children;
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ownership of a Covered Security by a live-in partner who shares your household and
combines his/her financial resources in a manner similar to that of married persons; |
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ownership of a Covered Security by your other family members sharing your household (including an adult child (even if that child is
currently living away at a college/university), a stepchild, a grandchild, a parent, stepparent, grandparent, sibling, mother- or father-in-law, sister- or brother-in-law, and son- or daughter-in-law);
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your share ownership, partnership interest or similar interest in Covered Securities held by a corporation, general or
limited partnership or similar entity you control;
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your right to receive dividends or interest from a Covered Security even if that right is separate or separable from
the underlying securities;
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your interest in a Covered Security held for the benefit of you alone or for you and others in a trust or similar
arrangement (including any present or future right to income or principal); and
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your right to acquire a Covered Security through the exercise or conversion of a “derivative Covered
Security.”
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In addition, life events such as marriage, death of a family member (i.e., inheritance), etc. may result in your acquiring Beneficial Ownership and/or Investment Control over accounts previously belonging to others. Therefore, any Covered Security,
including Reportable Funds, along with any account that holds or can hold a Covered Security, including Reportable Funds, in
which you have a Beneficial Ownership and/or Investment Control, as described in Section 3.2 and Section 3.3 of the Code, resulting from marriage or other life
event must be reported to Personal Trading Compliance promptly, and no later than the next applicable quarterly reporting period.
Explanatory Note: All accounts that hold or can hold a Covered Security in which an Access Person has Beneficial Ownership are subject to the Code (such accounts include, but are not limited to, personal brokerage accounts, mutual fund accounts,
accounts of your spouse, accounts of minor children living in your household, Family of Fund accounts, transfer agent accounts holding mutual funds or book entry shares, IRAs, 401Ks, trusts, DRIPs, ESOPs, etc.).
Please see Exhibit Four for specific examples of the types of interests and accounts subject to the
Code.
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3.3. Investment Control
The Code governs any Covered Security in which an Access Person has direct or indirect “Investment Control.” The term Investment Control encompasses any influence (i.e., power to manage, trade, or give instructions concerning the investment disposition of
assets in the account or to approve or disapprove transactions in the account), whether sole or shared, direct or indirect, you exercise over the account or Covered Security.
You should know that you are presumed under the Code to have Investment Control as a result of having:
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Investment Control (sole or shared) over your personal brokerage account(s);
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Investment Control (sole or shared) over an account(s) in the name of your spouse or minor children, unless, you have renounced an
interest in your spouse’s assets (subject to the approval of the Chief Compliance Officer);
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Investment Control (sole or shared) over an account(s) in the name of any family member, friend or acquaintance;
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Involvement in an Investment Club;
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Trustee power over an account(s); and
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The existence and/or exercise of a power of attorney over an account.
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Please see Exhibit Four for specific examples of the types of interests and accounts subject to the Code.
3.4. Maintaining Personal Accounts
All Access Persons that reside within the U.S.(“Loomis US Access Persons”), who have personal accounts that hold or can hold Covered Securities in which they have direct or indirect Investment Control and Beneficial Ownership are required to
maintain such accounts at one of the following firms: Ameriprise, Baird, Bank of America/Merrill Lynch, Charles Schwab, Citi Personal Wealth Management, E*TRADE, Fidelity Investments, Interactive Brokers, JP Morgan Chase & Co., Morgan Stanley
Smith Barney, TD Ameritrade, UBS, Vanguard, or Wells Fargo (collectively, the “Select Brokers”). In addition, shares of Reportable Funds must be held through
either: a Select Broker; directly through the Reportable Fund’s transfer agent, or through one or more of Loomis Sayles’ retirement plans, unless an exception to
the Select Broker requirement, as described below, is granted.
Accounts in which the Loomis US Access Person only has either Investment Control or Beneficial Ownership; certain retirement accounts with the Loomis US Access Person’s prior employer; accounts managed by an outside adviser in which the Loomis US Access Person exercises no investment discretion; accounts in which the Loomis US Access Person’s spouse is employed by another
investment firm and must abide by that firm’s Code of Ethics; and/or the retirement accounts of a Loomis US Access Person’s spouse may be maintained with a firm other than the Select Brokers upon the prior written approval of Personal Trading Compliance or the Chief Compliance Officer. In these cases, Loomis US Access Persons are responsible for ensuring that Personal Trading Compliance receives duplicate confirms as and when transactions are
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executed in such accounts, and statements on a monthly basis, if available, or at least quarterly for non-Select Brokers. In addition, Personal Trading
Compliance or the Chief Compliance Officer may grant exemptions to the Select Broker requirement for accounts not used for general trading purposes such
as ESOPs, DRIPs, securities held physically or in book entry form, family of fund accounts or situations in which the Loomis US Access Person has a reasonable hardship for maintaining their accounts with
a Select Broker.
Access Persons with a residence outside the U.S., are exempt from maintaining their personal accounts at a Select Broker. However, such Access Persons are responsible for ensuring that Personal Trading Compliance receives duplicate confirms as and when
transactions are executed in such accounts, and statements on a monthly basis, if available, or at least quarterly.
All Access Persons must receive pre-clearance approval from Personal Trading Compliance prior to the opening of any new personal accounts that can hold
Covered Securities in which the Access Person has direct or indirect Investment Control or Beneficial Ownership. This includes Select Broker accounts. In addition, the opening of all reportable accounts must also be reported to Personal Trading
Compliance as set forth in Section 6.2 and Section 6.3 of the Code.
Finally, Access Persons must inform the Select Broker or other financial institution of his/her association with Loomis Sayles
during the account opening process.
Explanatory Note:While certain accounts may be granted an exemption from certain provisions
of the Code, inclusive of the Select Broker requirement, they are still subject to the reporting requirements of the Code and may be subject to the
pre-clearance requirements of the Code (e.g. joint accounts) as set forth in Section 4.1 of the Code. The terms of a specific exemption will be outlined in an exemption memorandum which is issued to the Access
Person by Personal Trading Compliance. An Access Person’s failure to abide by the terms and conditions of an
account exemption issued by Personal Trading Compliance could result in a violation of the Code.
4. SUBSTANTIVE RESTRICTIONS ON PERSONAL TRADING
The following are substantive prohibitions and restrictions on Access Persons’ personal trading and related activities. In general, the
prohibitions set forth below relating to trading activities apply to accounts holding Covered Securities in which an Access Person has Beneficial Ownership and Investment Control.
4.1. Pre-clearance
Each Access Person must pre-clear through the PTA Pre-Clearance System (“PTA”) all Volitional transactions in Covered Securities (i.e. transactions in which the Access Person has determined the timing as to
when the purchase or sale transaction will occur and amount of shares to be purchased or sold) in which he or she has Investment Control and in which he or she has or would acquire Beneficial Ownership. Exceptions to the pre-clearance requirement include, but are not limited to: Open-ended mutual funds, and CIVs meeting the criteria described below, Exempt
ETFs listed in Exhibit Two, and US Government Agency bonds (i.e. GNMA, FNMA, FHLMC), as set forth in Exhibit(s) Three and Five.
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Explanatory Note: A CIV is exempt from pre-clearance under the following conditions: issues shares that
shareholders have the right to redeem on demand; calculates an NAV on a daily basis in a manner consistent with the principles of Section 2(a)(41) of the 1940 Act and Rule 2a-4 thereunder; issues and redeems shares at the NAV next determined after
receipt of the relevant purchase or redemption order consistent with the “forward pricing” principles of Rule 22c-1 under the 1940 Act; and there is no secondary market for the shares of the CIV.
Explanatory Note: Futures, options and swap transactions in Covered Securities must be manually pre-cleared by Personal
Trading Compliance since PTA cannot handle such transactions. Initial public offerings, private placement transactions, including hedge funds whether or not they are advised, sub-advised, or distributed
by Loomis Sayles or a Natixis investment adviser, participation in investment clubs and private pooled vehicles require special pre-clearance as detailed under Sections 4.11, 4.12 and 5.2 of the Code.
Explanatory Note: Broad based open-ended ETFs with either a market capitalization
exceeding $1billion OR an average daily trading volume exceeding 1 million shares (over a 90 day period); options on such ETFs, options on the indices of such ETFs; and ETFs that invest 80% of their assets
in securities that are not subject to the pre-clearance requirements of the Code, are exempt from the pre-clearance and trading restrictions set forth in Sections 4.1, 4.3, 4.5, 4.6, 4.7, 4.9, and 4.10 of the Code. A list of the Exempt ETFs is provided in Exhibit Two of the Code. All closed end-funds, closed-end ETFs, sector based/narrowly defined ETFs and broad based open-ended ETFs with a market capitalization below U.S. $1
billion AND an average daily trading volume below 1 million shares (over a 90 day period) are subject to the pre-clearance and trading restrictions detailed under Section 4 of the Code.
All closed-end funds and ETFs, including those Exempt ETFs and their associated options as
described above, are subject to the reporting requirements detailed in Section 6 of the Code.
Any transaction approved pursuant to the pre-clearance request procedures must be executed by
the end of the trading day on which it is approved unless Personal Trading Compliance extends the pre-clearance for an additional trading day. If the Access
Person’s trade has not been executed by the end of the same trading day (or the next trading day in the case of an extension), the pre-clearance will lapse and the Access Person may not trade
without again seeking and obtaining pre-clearance of the intended trade.
For Access Persons with a U.S. residence, pre-clearance requests can only be submitted
through PTA and/or to Personal Trading Compliance Monday – Friday from 9:30am-4:00pm Eastern Standard Time. Access Persons with a residence outside the U.S. will be
given separate pre-clearance guidelines instructing them on the availability of PTA and Personal Trading Compliance support hours.
If after pre-clearance is given and before it has lapsed, an Access Person becomes aware
that a Covered Security as to which he or she obtained pre-clearance has become the subject of a buy or sell order or is being considered for purchase or sale for a client account, the Access Person
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who obtained the pre-clearance must consider the pre-clearance revoked and
must notify Personal Trading Compliance immediately. If the transaction has already been executed before the Access Person becomes aware of such
facts, no violation will be considered to have occurred as a result of the Access Person’s transaction.
If an Access Person has actual knowledge that a requested transaction
is nevertheless in violation of this Code or any provision thereof, approval of the request will not protect the Access Person’s transaction from being considered in violation of the Code. The Chief Compliance Officer or Personal Trading Compliance may deny or revoke pre-clearance for any reason that is deemed to be consistent with the spirit of the Code.
4.2. Good Until Canceled and Limit Orders
No Access Person shall place a “good until canceled,” “limit” or
equivalent order with his/her broker except that an Access Person may utilize a “day order with a limit” so long as the transaction is consistent with provisions of this Code, including the pre-clearance
procedures. All orders must expire at the end of the trading day on which they are pre-cleared unless otherwise extended by Personal Trading Compliance.
4.3. Short Term Trading Profits
No Access Person may profit from the Volitional purchase and sale, or conversely the Volitional sale and purchase, of the same or equivalent Covered
Security (including Loomis Advised Funds) within 60 calendar days (unless the sale involved shares of a Covered Security that were acquired more than 60
days prior). Hardship exceptions may be requested (in advance) from Personal Trading Compliance.
An Access Person may sell a Covered
Security (including Loomis Advised Funds) or cover an existing short position at a loss within 60 calendar days. Such requests must be submitted through the PTA System and to Personal Trading Compliance for approval because the PTA System does not have the capability to determine whether the Covered Security will be sold at a gain or a loss.
Explanatory Note: For purposes of calculating the 60 day holding period, the trade
date of a given purchase or sale is deemed to be day zero. 60 full days must pass before an Access Person can trade that same Covered Security for a profit and
therefore, allowing the Access Person to do so on the 61st day.
Explanatory Note: The Short Term Trading Profits provision is applicable to
transactions that are executed across all of an Access Person’s accounts. For example, if an Access Person sold shares of ABC in his/her Fidelity brokerage account
today, that Access Person would not be allowed to buy shares of ABC in his/her Charles Schwab IRA account at a lower price within 60 days following the sale.
Explanatory Note: Please refer to Exhibit One for a current list of Loomis
Advised Funds. Please also note that all closed-end funds are subject to the trading restrictions of Section 4.3 of the Code.
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4.4. Restrictions on Round Trip Transactions in Loomis Advised Funds
In addition to the 60 day holding period requirement for purchases and sales of Loomis Advised
Funds, an Access Person is prohibited from purchasing, selling and then re-purchasing shares of the same Loomis Advised Fund within a 90 day period
(“Round Trip Restriction”). The Round Trip Restriction does not limit the number of times an Access Person can purchase a Loomis Advised Fund or sell a Loomis Advised Fund during a 90 day period. In fact, subject to the holding period requirement described above, an Access Person can purchase a Loomis Advised Fund (through one or multiple transactions) and can liquidate their position in that fund (through one or several transactions) during a 90 day period. However, an Access Person cannot then reacquire a position in the same Loomis Advised Fund previously sold within the same 90 day period.
The Round Trip Restriction will only apply to Volitional transactions in Loomis Advised Funds. Therefore, shares of Loomis Advised Funds acquired through a dividend reinvestment or dollar cost averaging program, and automatic monthly
contributions to the firm’s 401K plan will not be considered when applying the Round Trip Restriction.
Finally, all Volitional purchase and sale transactions of Loomis Advised Funds, in any share class and in any employee account (i.e., direct account with the Loomis Advised Fund, Select Broker account, 401K account, etc.) will be matched
for purposes of applying the Round Trip Restriction.
Explanatory Note: Only Loomis Advised Funds are
subject to Section 4.4 of the Code. Please refer to Exhibit One for a current list of Loomis Advised Funds.
4.5. Derivatives
No Access Person shall use derivatives, including but not limited, to options, futures,
swaps or warrants on a Covered Security to evade the restrictions of the Code. In other words, no Access Person may use derivative transactions with respect to a Covered Security if the Code would prohibit the Access Person from taking the same position directly in the underlying Covered Security.
Explanatory Note: When transacting in derivatives, Access Persons must
pre-clear the derivaative and the underlying security in PTA as well as receive manual approval from Personal Trading Compliance before executing their transaction. Please note that options on Exempt ETFs
and the underlying index of the ETF, as well as futures on currencies, commodities, cash instruments (such as loans or deposits), stock indexes and interest rates do not require pre-clearance, but do require reporting. For more detailed
information, please see Section 4.1 of the Code.
Explanatory Note: Futures and Options on virtual currency (e.g., Bitcoin, Ethereum) are exempt from
pre-clearance and the Code’s trading restrictions, similar to futures and options on other currencies, but they are subject to the Code’s reporting requirements. Futures and Options on an Initial Coin Offering require pre-clearance, reporting and
are subject to the Code’s trading restrictions.
Explanatory Note: Entering into Financial Spread Betting or Contract for Difference
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transactions, the act of taking a bet on the price movement of a security or
underlying index is strictly prohibited under the Code.
4.6. Short Sales
No Access Person may purchase a put option, sell a call option, sell a Covered Security short or otherwise take a short position in a Covered Security then being held long in a Loomis Sayles client account, unless, in the cases of the
purchase of a put or sale of a call option, the option is on a broad based index.
Explanatory Note: If an Access Person seeks
pre-clearance to purchase a put option or sell a call option to hedge an existing long position in the same underlying securities, PTC will compare the value of the underlying long position to the option to determine whether the Access Person’s net position would be long or short. If short, the option transaction will be denied.
4.7. Competing with Client Trades
Loomis Asia is required to give priority to Loomis Sayles’ client orders. Loomis Asia cannot purchase or sell securities that are permitted to be
traded on the Singapore Exchange Securities Trading Limited (the “SGX-ST”) or on the securities market of any recognized market operator in Singapore if it were to act as a principal or on behalf of a person associated with or connected to Loomis
Asia, where a client of Loomis Sayles who is not associated with or connected to Loomis Asia has instructed Loomis Asia to purchase or sell securities of the same class and Loomis Asia has not complied with the instruction. In addition, Loomis Asia
must also accord priority to transactions for the purchase or sale of securities or to investments made on behalf of clients, over those made for the following persons: (i) Loomis Asia; (ii) Loomis Asia’s associated persons; (iii) Loomis Asia’s
officers; (iv) Loomis Asia’s employees; (v) Loomis Asia’s representatives; (vi) any person whom Loomis Asia knows to be an associated person of the persons in (iii), (iv) or (v). However, neither Loomis Asia nor its employees will act in a
principal capacity.
Except as set forth in Section 4.8, an Access Person may not, directly or indirectly,
purchase or sell a Covered Security (Reportable Funds are not subject to this rule.) when the Access Person knows, or
reasonably should have known, that such Covered Securities transaction competes in the market with any actual or considered Covered Securities transaction for any
client of Loomis Sayles, or otherwise acts to harm any Loomis Sayles client’s Covered Securities transactions.
Generally pre-clearance will be denied if:
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a Covered Security or a closely related Covered Security is the subject of a pending “buy” or
“sell” order for a Loomis Sayles client until that buy or sell order is executed or withdrawn.
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the Covered Security is being considered for purchase or sale for a Loomis Sayles client, until that security is no longer under
consideration for purchase or sale.
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The PTA System has the information necessary to deny pre-clearance if any of these situations apply. Therefore, if you receive an
approval in PTA, you may assume the Covered Security is not being considered for purchase or sale for a client account unless you have actual knowledge to the contrary, in which case the
pre-clearance you received is null and void. For
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Covered Securities requiring manual pre-clearance (i.e. futures, options and other derivative transactions in Covered Securities), the applicability of such restrictions will be determined by Personal Trading Compliance upon the receipt of the pre-clearance request.
4.8. Large Cap/De Minimis Exemption
An Access Person who wishes to make a trade in a Covered Security that
would otherwise be denied pre-clearance solely because the Covered Security is under consideration or pending execution for a client, as provided in Section 4.7, will nevertheless receive approval when
submitted for pre-clearance provided that:
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the issuer of the Covered Security in which the Access Person wishes to transact has a market
capitalization exceeding U.S. $5 billion (a “Large Cap Security”); AND
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the aggregate amount of the Access Person’s transactions in that Large Cap Security on that day across all personal accounts does
not exceed $10,000 USD.
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Such transactions will be subject to all other provisions of the Code.
4.9. Investment Person Seven-Day Blackout Rule
No Investment Person shall, directly or indirectly, purchase or sell any Covered
Security (Reportable Funds are not subject to this rule) within a period of seven (7) calendar days (trade date being day zero) before and after the date that a Loomis Sayles
client, with respect to which he or she has the ability to influence investment decisions or has prior investment knowledge regarding associated client activity, has purchased or sold such Covered Security or
a closely related Covered Security. It is ultimately the Investment Person’s responsibility to understand the rules and restrictions of the Code and to know what Covered Securities are being traded in his/her client(s) account(s) or any account(s) with which he/she is associated.
Explanatory Note: The “seven days before” element of this restriction is based on the premise that an Investment Person who has the ability to influence investment decisions or has prior investment knowledge regarding associated client activity can normally be expected to know, upon execution of his or her
personal trade, whether any client as to which he or she is associated, has traded, or will be trading in the same or closely related Covered Security within seven days of his or her personal trade.
Furthermore, an Investment Person who has the ability to influence investment decisions has a fiduciary obligation to recommend and/or affect suitable and attractive trades for clients regardless of whether
such trades may cause a prior personal trade to be considered an apparent violation of this restriction. It would constitute a breach of fiduciary duty and a violation of this Code to delay or fail to make any such recommendation or transaction in
a client account in order to avoid a conflict with this restriction.
It is understood that there may be particular circumstances (i.e. news on an issuer, a client initiated
liquidation, subscription or rebalancing) that may occur after an Investment Person’s personal trade which gives rise to an opportunity or necessity for an associated client to trade in that Covered Security which did not exist or was not anticipated by that person at the time
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of that person’s personal trade. Personal Trading Compliance will
review all extenuating circumstances which may warrant the waiving of any remedial actions in a particular situation involving an inadvertent violation of this restriction. In such cases, an exception to the Investment Person Seven-Day Blackout
Rule will be granted upon approval by the Chief Compliance Officer.
The Chief Compliance Officer, or designee thereof, may grant a
waiver of the Investment Person Seven-Day Blackout Rule if the Investment Person’s proposed transaction is conflicting with client “cash flow” trading in the same security (i.e., purchases of a broad number
of portfolio securities in order to invest a capital addition to the account or sales of a broad number of securities in order to generate proceeds to satisfy a capital withdrawal from the account). Such “cash flow” transactions are deemed to be
non-volitional at the security level since they do not change the weighting of the security being purchased or sold in the client’s portfolio.
Explanatory Note: The trade date of an Investment
Person’s purchase or sale is deemed to be day zero. Any associated client trade activity executed, in either that Covered Security or a closely related Covered
Security, 7 full calendar days before or after an Access Person’s trade will be considered a violation of the Investment Person Seven-Day Blackout Rule. For example, if a client account purchased
shares of company ABC on May 4th, any Access Person who is associated with that client account cannot trade ABC in a personal account until May 12th without causing a potential conflict with the Investment
Person Seven-Day Blackout Rule.
Explanatory Note: While the Investment Person Seven-Day
Blackout Rule is designed to address conflicts between Investment Persons and their clients, it is the fiduciary obligation of all Access Persons to not effect trades in their personal account if they have
prior knowledge of client trading or pending trading activity in the same or equivalent securities. The personal trade activity of all Access Persons is monitored by Personal
Trading Compliance for potential conflicts with client trading activity.
4.10. Research Recommendations
The Loomis Sayles Fixed Income Research Analysts issue “Buy,” “Sell,” and “Hold”
recommendations on the fixed income securities that they cover. The Loomis Sayles Equity Research Analysts issue price targets and other types of recommendations on the companies they cover, and certain Equity products have their own research
analysts that provide recommendations to their respective investment teams. Collectively the fixed income and equity recommendations and equity price targets are hereinafter referred to as “Recommendations”.
Recommendations are intended to be used for the benefit of the firm’s clients. It is also
understood Access Persons may use Recommendations as a factor in the investment decisions they make in their personal and other brokerage accounts that are covered
by the Code. The fact that Recommendations may be used by the firm’s investment teams for client purposes and Access Persons may use them for personal reasons
creates a potential for conflicts of interests. Therefore, the following rules apply to Recommendations:
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During the three (3) business day period before a Research Analyst issues a recommendation on a Covered
Security, that the Research Analyst has reason to believe that his/her Recomendation is likely to result in client trading in the Covered Security, the Research
Analyst may not purchase or sell said Covered Security for any of his/her personal brokerage accounts or other brokerage accounts or other accounts covered by the Code.
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Explanatory Note: It is understood that there may be particular circumstances such as a
news release, change of circumstance or similar event that may occur after a Research Analyst’s personal trade which gives rise to a need, or makes it appropriate, for the Research
Analyst to issue a Recommendation on said Covered Security. A Research Analyst has an affirmative duty to make
unbiased Recommendations and issue reports, both with respect to their timing and substance, without regard to his or her personal interest in the Covered Security. It
would constitute a breach of a Research Analyst’s fiduciary duty and a violation of this Code to delay or fail to issue a Recommendation in order to avoid a conflict
with this restriction.
Personal Trading Compliance will review any extenuating circumstances
which may warrant the waiving of any remedial sanctions in a particular situation involving an inadvertent violation of this restriction.
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Access Persons are prohibited from using a Recommendation for purposes of transacting in the Covered Security covered by the Recommendation in their personal accounts and other accounts covered by the Code until such time Loomis Sayles’ clients have
completed their transactions in said securities in order to give priority to Loomis Sayles’ clients’ best interests.
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Explanatory Note: Personal Trading
Compliance utilizes various automated reports to monitor Access Persons’ trading in Covered Securities relative to Recommendations
and associated client transactions. It also has various tools to determine whether a Recommendation has been reviewed by an Access Person. An Access Person’s trading in a Covered Security following a Recommendation and subsequent client trading in the same security and
in the same direction will be deemed a violation of the Code unless Personal Trading Compliance determines otherwise.
4.11. Initial Public Offerings
Investing in Initial Public Offerings of Covered Securities is prohibited unless such opportunities are connected with your prior employment compensation (i.e. options, grants, etc.) or your spouse’s employment compensation. No Access
Person may, directly or indirectly, purchase any securities sold in an Initial Public Offering without obtaining prior written approval from the Chief Compliance
Officer.
4.12. Private Placement Transactions
No Access Person may, directly or indirectly, purchase any Covered Security offered and sold pursuant to a Private Placement Transaction, including hedge funds and Initial Coin Offerings, without obtaining the advance written
approval of Personal Trading Compliance, the Chief Compliance Officer and the applicable Access Person’s supervisor
or other appropriate
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member of senior management. In addition to addressing potential conflicts of interest between the Access Person’s
Private Placement Transaction and the firm’s clients’ best interests, the pre-clearance of Private Placements is designed to determine whether the Access Person may
come into possession of material non-public information (“MNPI”) on a publically traded company as a result of the Private Placement.
A Private Placement Transaction approval must be obtained by completing an automated
Private Placement Pre-clearance Form which can be found on the Legal and Compliance Intranet Homepage under ‘Personal Trading Compliance Forms’.
Explanatory Note: If you have been authorized to acquire a Covered Security in a Private Placement Transaction, you must disclose to Personal Trading Compliance if you
are involved in a client’s subsequent consideration of an investment in the issuer of the Private Placement, even if that investment involves a different type or class of Covered
Security. In such circumstances, the decision to purchase securities of the issuer for a client must be independently reviewed by an Investment Person with no personal interest in the issuer.
The purchase of additional shares, (including mandatory capital calls), or the subsequent sale (partial or full) of a previously
approved Private Placement, must receive pre-clearance approval from the Chief Compliance Officer. In addition, all
transactions in Private Placements must be reported quarterly and annually as detailed in Section 6 of the Code.
Explanatory Note: To submit a pre-clearance request for subsequent trade activity in a Private Placement, Access Persons must complete the automated Private Placement Pre-clearance Form which will be reviewed by Personal
Trading Compliance to ensure there are no conflicts with any underlying Code provisions including the Short-Term Trading Rule.
4.13. Insider Trading
At the start of an Access Person’s engagement with Loomis Sayles, and annually thereafter, each Access Person must acknowledge his/her understanding of and compliance with the Loomis Sayles Insider Trading Policies and Procedures. The firm’s policy is to refrain from trading or recommending trading when in
the possession of MNPI.
Some examples of MNPI may include:
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Earnings estimates or dividend changes
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Positive or negative forthcoming news about an issuer
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Supplier discontinuances
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Mergers or acquisitions
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Regulatory Actions
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If an Access Person receives or believes that he/she may have
received MNPI with respect to a company, the Access Person must contact the Chief Compliance Officer or General Counsel immediately, and must not:
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purchase or sell that security in question, including any derivatives of that security;
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recommend the purchase or sale of that security, including any derivatives of that security; or
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relate the information to anyone other than the Chief Compliance Officer or General Counsel of Loomis Sayles.
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If it has been determined that an Access Person has obtained MNPI on a particular
company, its securities will generally be placed on the firm’s Restricted List thereby restricting trading by the firm’s client accounts and Access Persons. The only exception to this policy is with the
approval of the Chief Compliance Officer or General Counsel of the firm, and then only in compliance with the firm’s Firewall Procedures.
In addition, under the Securities and Futures Act, Chapter 289 of Singapore (the “SFA”), Loomis Asia is required under the
Notice on Reporting of Misconduct of Representatives by Holders of Capital Markets Services License and Exempt Financial Institutions to report to the Monetary Authority of Singapore (“MAS”) upon discovery of, inter alia, any involvement of its
representatives in market misconduct or insider trading.
For Loomis UK, the Market Abuse Regulation (“MAR”) requires that firms and individuals report suspicious transactions and orders (STORs), as defined
in Article 16 of MAR, as well as attempted market abuse, to the FCA, without delay. The STOR report should be submitted via the FCA’s Connect system.
Separately, Access Persons must inform Personal Trading Compliance if
a spouse, partner and/or immediate family member (“Related Person”) is an officer and/or director of a publicly traded company in order to enable Personal Trading
Compliance to implement special pre-clearance procedures for said Access Persons in order to prevent insider trading in the Related Person’s company’s securities.
Access Persons should refer to the Loomis Sayles Insider Trading Policies and
Procedures which are available on the Legal and Compliance homepage of the firm’s Intranet, for complete guidance on dealing with MNPI.
4.14. Restricted and Concentration List
The Loomis Sayles Restricted and Concentration List (“Restricted List”) is designed to restrict Loomis Sayles and/or Access Persons from trading in or recommending, the securities of companies on the Restricted List for client and/or Access Persons personal accounts. Companies may be
added to the Restricted List if Loomis Sayles comes into possession of MNPI about a company. A company’s securities can also be added to the Restricted List due to the size of the aggregate position Loomis Sayles’ clients may have in the company.
Finally, there may be regulatory and/or client contractual restrictions that may prevent Loomis Sayles from purchasing securities of its affiliates, and as a result, the securities of all publicly traded affiliates of Loomis Sayles will be added to
the Restricted List. No conclusion should be drawn from the addition of an issuer to the Restricted List. The Restricted List is confidential, proprietary information which must not be distributed outside of the
firm.
At times, an Access Person may have possession of MNPI on a specific company as a
result of his/her being behind a firewall. In such cases, Personal Trading Compliance will create a specialized Restricted List in PTA for the Access Person behind
the wall in order to prevent trading
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in the company’s securities until such time as the Chief Compliance Officer has deemed the information in
the Access Person’s possession to be in the public domain or no longer material.
If a security is added to either the Loomis Sayles firm-wide Restricted List or an individual or group Access Person Restricted List, Access Persons will be restricted from purchasing or selling all securities related to that issuer until such time as the security is
removed from the applicable Restricted List. The PTA System has the information necessary to deny pre-clearance if these situations apply.
4.15. Loomis Sayles Hedge Funds
From time to time Loomis Sayles may manage hedge funds, and Access Persons of
Loomis Sayles, including the hedge fund’s investment team and supervisors thereof may make personal investments in such hedge funds. At times, especially during the early stages of a new hedge fund, there may be a limited number of outside
investors (i.e., clients and non-employee individual investors) in such funds. In order to mitigate the appearance that investing personally in a hedge fund can potentially be used as a way to benefit from certain trading practices that would
otherwise be prohibited by the Code if Access Persons engaged in such trading practices in their personal accounts, investment team members of a hedge fund they manage are individually required to limit
their personal investments in such funds to no more than 20% of the hedge funds’ total assets. In addition, the supervisor of a hedge fund investment team must limit his/her personal investment in such hedge fund to no more than 25% of the hedge
fund’s total assets.
By limiting the personal interests in the hedge fund by their investment teams and their supervisors in this
manner, all of the portfolio trading activity of the Loomis Sayles hedge funds is deemed to be exempt from the pre-clearance and trading restrictions of the Code.
4.16. Exemptions Granted by the Chief Compliance Officer
Subject to applicable law, Personal Trading Compliance or the Chief Compliance Officer may from time to time grant exemptions, other than or in addition to those described in Exhibit Five, from the trading restrictions, pre-clearance requirements or other
provisions of the Code with respect to particular individuals such as non-employee directors, consultants, temporary employees, interns or independent contractors, and types of transactions or Covered Securities,
where, in the opinion of the Chief Compliance Officer, such an exemption is appropriate in light of all the surrounding circumstances.
5. PROHIBITED OR RESTRICTED ACTIVITIES
5.1. Public Company Board Service and Other Affiliations
To avoid conflicts of interest, MNPI and other compliance and business issues, Loomis Sayles prohibits Access Persons from serving as officers or members of the board of any publicly traded entity. This prohibition does not apply to service as an officer or board member of any parent or subsidiary of Loomis
Sayles.
In addition, in order to identify potential conflicts of interests, compliance and business issues, before
accepting any service, employment, engagement, connection, association, or affiliation in or within any enterprise, business or otherwise, (herein after, collectively “Outside Activity(ies)”), an Access Person must obtain the advance written approval of Personal Trading
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Compliance, the Chief Compliance Officer and the applicable Access Person’s supervisor or other appropriate member of senior management.
To pre-approve an Outside Activity the Access Person must complete the Outside Activity Form, that can be found within the ‘Important
Links’ section of the PTA Homepage. In determining whether to approve such Outside Activity, Personal Trading Compliance and the Chief Compliance Officer will
consider whether such service will involve an actual or perceived conflict of interest with client trading, place impediments on Loomis Sayles’ ability to trade on behalf of clients or otherwise materially interfere with the effective discharge of
Loomis Sayles’ or the Access Person’s duties to clients. Loomis Asia Compliance will also be involved in this review process to be alerted on activities that require prompt notifications to MAS.
Explanatory Note: Examples of Outside Activities include, but are not limited to, family
businesses, acting as an officer, partner or trustee of an organization or trust, political positions, second jobs, professional associations, etc. Outside Activities that are not covered by the Code are activities that involve a charity or
foundation, as long as you do not provide investment or financial advice to the organization. Examples would include: volunteer work, homeowners’ organizations (such as condos or coop boards), or other civic activities.
5.2. Participation in Investment Clubs and Private Pooled Vehicles
No Access Person shall participate in an investment club or invest in a hedge fund, or
similar private organized investment pool (but not an SEC registered open-end mutual fund) without the express permission of Personal Trading Compliance, the Chief
Compliance Officer and the applicable Access Person’s supervisor or other appropriate member of senior management, whether or not the investment vehicle is advised, sub-advised or
distributed by Loomis Sayles or a Natixis investment adviser.
6. REPORTING REQUIREMENTS
6.1. Initial Holdings Reporting, Account Disclosure and Acknowledgement of Code
Within 10 days after becoming an Access Person, each Access
Person must file with Personal Trading Compliance, a report of all Covered Securities holdings (including holdings of Reportable
Funds) in which such Access Person has Beneficial Ownership or Investment Control. The information contained
therein must be current as of a date not more than 45 days prior to the individual becoming an Access Person.
Additionally, within 10 days of becoming an Access Person, such Access
Person must report all brokerage or other accounts that hold or can hold Covered Securities in which the Access Person has Beneficial Ownership or Investment Control. The information must be as of the date the person became an Access Person. An Access Person can satisfy these reporting requirements by providing Personal Trading Compliance with a current copy of his or her brokerage account or other account
statements, which hold or can hold Covered Securities. An automated Initial Code of Ethics Certification and Disclosure Form can be found on the Legal and Compliance Intranet Homepage under ‘Personal Trading
Compliance Forms’. This form must be completed and submitted to Personal Trading Compliance by the Access Person within 10 days of becoming an
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Access Person. The content of the Initial Holdings information must include, at a minimum, the title and type of security, the
ticker symbol or CUSIP or ISIN, number of shares, and principal amount of each Covered Security (including Reportable Funds) and the name of any broker, dealer or bank with which the securities are held. With the exception of the Access Persons of
Loomis Asia and Loomis UK, newly hired Access Persons must close existing non-Select brokerage accounts and transfer the assets to a Select Broker within 30 days of
their start date at Loomis Sayles, unless the Access Person receives written approval from Personal Trading Compliance or the Chief
Compliance Officer to maintain his/her account(s) at a non-Select Broker.
Explanatory Note: Loomis Sayles treats all of its employees and certain consultants as
Access Persons. Therefore, you are deemed to be an Access Person as of the first day you begin working for the firm.
Explanatory Note: Types of accounts in which Access
Persons are required to report include, but are not limited to: personal brokerage accounts, mutual fund accounts, accounts of your spouse, accounts of minor children living in your household, Family of Fund accounts, transfer agent
accounts holding mutual funds or book entry shares, IRAs, 401Ks, trusts, DRIPs, ESOPs etc. that either hold or can hold Covered Securities (including Reportable Funds). In addition, physically held shares of Covered
Securities must also be reported. An Access Person should contact Personal Trading Compliance if they are unsure as to whether an account or personal
investment is subject to reporting under the Code so the account or investment can be properly reviewed.
At the time of the initial disclosure period, each Access Person must also submit
information pertaining to:
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His/her participation in any Outside Activity as described in Section 5.1 of the Code;
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His/her participation in an Investment Club as described in Section 5.2 of the Code;
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Holdings in Private Placements including hedge funds; and
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A Related Person that is an officer and/or director of a publicly traded company; if any.
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Upon becoming an Access Person, each Access Person will
receive a copy of the Code, along with the Loomis Sayles Insider Trading Policies and Procedures and Loomis Sayles Gifts, Business Entertainment and Political Contributions Policies and Procedures. Within the 10 day initial disclosure period and
annually thereafter, each Access Person must acknowledge that he or she has received, read and understands the aforementioned policies and recognize that he or she is subject hereto, and certify that he or
she will comply with the requirements of each.
6.2. Brokerage Confirmations and Brokerage Account Statements
Each Access Person must notify Personal Trading
Compliance immediately upon the opening of an account that holds or may hold Covered Securities (including Reportable
Funds), in which such Access Person has Beneficial Ownership or Investment
Control. In addition, if an account has been granted an exemption to the Select Broker requirement and/or the account is unable to be added to the applicable Select
Broker’s daily electronic broker feed, which supplies
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PTA with daily executed confirms and positions, Personal Trading Compliance will instruct the broker dealer
of the account to provide it with duplicate copies of the account’s confirmations and statements. If the broker dealer cannot provide Personal Trading Compliance with confirms and statements, the Access Person is responsible for providing Personal Trading Compliance with copies of such confirms as and when transactions are executed in the account, and statements
on a monthly basis, if available, but no less than quarterly. Upon the opening of an account, an automated Personal Account Reporting Form must be completed and submitted to Personal Trading Compliance. This
form can be found on the Legal and Compliance Intranet Homepage under ‘Personal Trading Compliance Forms’.
Explanatory Note: If the opening of an account is not reported immediately to Personal Trading Compliance, but is reported during the corresponding quarterly certification period, and there has not been any trade activity in the account, then the Access
Person will be deemed to have not violated its reporting obligations under this Section of the Code.
Explanatory Note: For those accounts that are maintained at a Select Broker and are eligible for the broker’s daily electronic confirm and position feed, Access Persons do not need to provide duplicate confirms and statements to Personal Trading Compliance. However, it is the Access Person’s responsibility to accurately review and certify their quarterly transactions and annual holdings
information in PTA, and to promptly notify Personal Trading Compliance if there are any discrepancies.
6.3. Quarterly Transaction Reporting and Account Disclosure
Utilizing PTA, each Access Person must file a report of all Volitional transactions in Covered Securities (including Volitional transactions in Reportable Funds) made
during each calendar quarterly period in which such Access Person has, or by reason of such transaction acquires or disposes of, any Beneficial Ownership of a Covered Security (even if such Access Person has no direct or indirect Investment Control over such Covered Security), or as to which the Access Person has any direct or indirect Investment Control (even if such Access
Person has no Beneficial Ownership in such Covered Security). Non-volitional transactions in Covered Securities (including Reportable Funds) such as automatic monthly payroll deductions, changes to future contributions within the Loomis Sayles Retirement Plans,
dividend reinvestment programs, dollar cost averaging programs, and transactions made within the Guided Choice Program are still subject to the Code’s annual reporting requirements. If no transactions in any Covered
Securities, required to be reported, were effected during a quarterly period by an Access Person, such Access Person shall nevertheless submit a report
through PTA within the time frame specified below stating that no reportable securities transactions were affected. The following information will be available in electronic format for Access Persons to
verify on their Quarterly Transaction report:
The date of the transaction, the title of the security, ticker symbol, CUSIP or ISIN, number of shares, and principal amount of each reportable security, nature of the transaction (i.e., purchase, sale or any other type of acquisition or
disposition), the price of the transaction, and the name of the broker, dealer or bank with which the transaction was effected. However, the Access Person is
responsible for confirming the accuracy of this information and informing Personal Trading Compliance if his or her reporting information is inaccurate or incomplete.
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With the exception of those accounts described in Exhibit Four, Access Persons are
also required to report each account that may hold or holds Covered Securities (including accounts that hold or may hold Reportable Funds) in which such Access Person has Beneficial Ownership or Investment Control that have been opened or closed during the reporting period. In
addition, life events such as marriage, death of a family member (i.e., inheritance), etc. may result in your acquiring Beneficial Ownership and/or Investment Control over
accounts previously belonging to others. Therefore, any Covered Security, including Reportable Funds, along with any account that holds or can hold a Covered Security, including Reportable Funds, in which you have a Beneficial Ownership and/or Investment Control, as described in Section 3.2 and Section 3.3 of the Code, resulting from marriage or other life event must be reported to Personal Trading Compliance promptly, and no
later than the next applicable quarterly reporting period.
Every quarterly report must be submitted no later than thirty (30) calendar days after the close of each calendar quarter.
6.4. Annual Reporting
On an annual basis, as of a date specified by Personal Trading Compliance, each Access Person must file with Personal Trading Compliance a dated annual certification which identifies all holdings in Covered
Securities (including Reportable Funds) in which such Access Person has Beneficial Ownership and/or Investment Control. This reporting requirement also applies to shares of Covered Securities, including shares of Reportable Funds that
were acquired during the year in Non-volitional transactions. Additionally, each Access Person must identify all personal accounts which hold or may hold Covered Securities (including Reportable Funds), in which such Access Person has Beneficial
Ownership and/or Investment Control. The information in the Annual Package shall reflect holdings in the Access Person’s account(s) that are current as
of a date specified by Personal Trading Compliance. The following information will be available in electronic format for Access Persons to verify on the Annual
Holdings report:
The title of the security, the ticker symbol, CUSIP or IS IN, number of shares, and principal amount of each Covered Security (including Reportable Funds) and the name of any broker, dealer or bank with which the securities are held. However,
the Access Person is responsible for confirming the accuracy of this information and informing Personal Trading Compliance if his or her reporting information is inaccurate or incomplete.
Furthermore, on an annual basis, each Access Person must acknowledge and certify that
during the past year he/she has received, read, understood and complied with the Code, Insider Trading Policies and Procedures, and the Policies and Procedures on Gifts, Business Entertainment, and Political Contributions, except as otherwise
disclosed in writing to Personal Trading Compliance or the Chief Compliance Officer. Finally, as part of the annual certification, each Access Person must acknowledge and confirm any Outside Activities in which he or she currently participates and any Related Person that is an officer and/or director of a publicly traded company.
All material changes to the Code will be promptly distributed to Access Persons, and also be distributed to Supervised Persons on a quarterly basis. On an annual basis, Supervised Persons will be asked to acknowledge his/her receipt, understanding of and compliance with the Code.
Every annual report must be submitted no later than (45) calendar days after the date specified by Personal Trading Compliance.
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6.5. Review of Reports by Chief Compliance Officer
The Chief Compliance Officer shall establish procedures as the Chief Compliance Officer may from time to time determine appropriate for the review of the information required to be compiled under this Code regarding transactions by Access Persons and
to report any violations thereof to all necessary parties.
6.6. Internal Reporting of Violations to the Chief Compliance Officer
Prompt internal reporting of any violation of the Code to the Chief Compliance Officer or
Personal Trading Compliance is required under Rule 204A-1 and FCA (MAR and COBS) While the daily monitoring process undertaken by Personal Trading Compliance is
designed to identify any violations of the Code and handle any such violations promptly, Access Persons and Supervised Persons are required to promptly report any
violations they learn of resulting from either their own conduct or those of other Access Persons or Supervised Persons to the Chief
Compliance Officer or Personal Trading Compliance. It is incumbent upon Loomis Sayles to create an environment that encourages and protects Access Persons or
Supervised Persons who report violations. In doing so, individuals have the right to remain anonymous in reporting violations. Furthermore, any form of retaliation against an individual who reports a
violation could constitute a further violation of the Code, as deemed appropriate by the Chief Compliance Officer. All Access Persons and Supervised Persons should therefore feel safe to speak freely in reporting any violations.
6.7. Register of Interests in Securities
Pursuant to regulations 4 and 4A of the Securities and Futures (Licensing and Conduct of Business) Regulations, all employees of
Loomis Asia who have been appointed as representatives under the Securities and Futures Act are required to maintain a register of their interests in securities which are listed for quotation, or quoted on the Singapore Exchange Securities Trading
Limited or any recognized market operator recognized by the Monetary Authority of Singapore under the Securities and Futures Act. For purposes of the register of interests in securities, “securities” includes any type of equity or debt security,
any equivalent, any derivative, instrument representing, or any rights relating to a security, and any closely related security, as well as units in any open-ended funds, closed-end funds and business trusts. In addition, all employees are deemed
to have an “interest” in securities if he/she has Beneficial Ownership or Investment Control (whether formal or informal, expressed or implied) over those
securities. Section 4 of the SFA also sets out instances under which a person is deemed to have an “interest” in securities (for instance, where a person has an interest in securities through a corporation in which such person has a controlling
interest. If you are unsure whether your personal trading activity needs to be entered into your register of interests in securities, please consult Personal Trading Compliance.
Representatives of Loomis Asia must enter into their register of interests in securities, within 7 days after the date that they
acquire any interest in securities, particulars of the securities in which they have an interest and particulars of their interests in those securities. Where there is a change in any interest in securities, representatives must enter in their
register, within 7 days after the date of the change, particulars of the change (including the date of the change and the circumstances by reason of which the change occurred). Representatives of Loomis Asia maintain records of their holdings and
transactions in securities on an Automated System (PTA). Such records must be produced for the MAS’ inspection upon request.
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Loomis Asia separately maintains a nil register of interest in securities for the entity which does not hold any such interest.
The register of interests in securities is kept in Loomis Asia’s office (as notified to MAS) and Loomis US.
Each entry in the register must be retained in an easily accessible form for a period of not less than 5 years after the date on which the entry was first made.
6.8. Mandatory Notification to the MAS for Loomis Asia’s Directors and Appointed
Representatives
Pursuant to the license conditions set out upon being granted the Capital Markets Services License to conduct
the regulated activity of Fund Management and Dealing in Capital Markets Products in Singapore, Loomis Asia’s Directors, Chief Executive Officer and Appointed Representatives are required to inform MAS via email or other means directed, of any
business interests and substantial shareholdings (i.e., 5% or more ownership of the outstanding voting securities in any entity).
Notification of Substantial Shareholdings
For Loomis Asia’s Appointed Representatives, substantial shareholdings need to be notified via MASNET Form 16
within 14 calendar days from the acquisition date of a 5% position, and thereafter for any 1% change in a 5% position. For Loomis Asia’s Directors and CEO who are not an Appointed Representatives, notification of substantial shareholdings to MAS is
usually made via email unless otherwise directed to be made in other means.
Appointed Representatives, the CEO and Directors of Loomis Asia are responsible for immediately notifying
Loomis Asia’s Compliance upon acquiring a 5% position and any 1% changes thereto. Loomis Asia Compliance will also rely on ad hoc reviews and quarterly checklists to identify reportable holdings.
Notification of Business interests
Business interests refer to any role with any business entity arising from pre-approved Outside Activities or internal roles within
Loomis’s corporate and affiliated entities usually held by senior officers and directors. Loomis Asia’s Appointed Representatives would need to notify MAS via MASNET Form 16 within 14 calendar days from the effective date of any changes to their
business interests. Changes in business interests of Loomis Asia’s Directors or CEO would be separately notified to MAS via email or other means directed.
For internal roles within Loomis’s corporate and affiliated entities held by certain Loomis Asia’s directors,
Loomis Asia’s Compliance will work with the Legal and Compliance of Loomis US to periodically obtain updates on potential changes to the internal roles for prompt notification to MAS.
7. SANCTIONS
Any violation of the substantive or procedural requirements of this Code will result in the imposition of a
sanction as set forth in the firm’s then current Sanctions Policy, or as the Ethics Committee may deem appropriate under the circumstances of the particular violation. These sanctions may include, but are not limited to:
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a letter of caution or warning (i.e. Procedures Notice)
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payment of a fine,
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requiring the employee to reverse a trade and realize losses or disgorge any profits;
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restitution to an affected client;
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suspension of personal trading privileges;
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actions affecting employment status, such as suspension of employment without pay, demotion or termination of employment; and
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referral to the SEC, FCA or MAS and other civil authorities or criminal authorities.
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Serious violations, including those involving deception, dishonesty or knowing breaches of law or fiduciary
duty, will result in one or more of the most severe sanctions regardless of the violator’s history of prior compliance.
Explanatory Note: Any violation of the Code, following a “first offense” whether or
not for the same type of violation, will be treated as a subsequent offense.
Fines, penalties and disgorged profits will be donated to a charity selected by the Loomis Sayles Charitable
Giving Committee.
8. RECORDKEEPING REQUIREMENTS
Loomis Sayles shall maintain and preserve records, in an easily accessible place, relating to the Code of the
type and in the manner and form and for the time period prescribed from time to time by applicable law. Currently, Loomis Sayles is required by law to maintain and preserve:
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in an easily accessible place, a copy of this Code (and any prior Code of Ethics that was in effect at any time during the past five years) for a period of five years;
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in an easily accessible place a record of any violation of the Code and of any action taken as a result of such violation for a period of five years following the end of the fiscal
year in which the violation occurs;
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a copy of each report (or information provided in lieu of a report including any manual pre-clearance forms and information relied upon or used for reporting) submitted under the
Code for a period of five years, provided that for the first two years such copy must be preserved in an easily accessible place;
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copies of Access Persons’ and Supervised Persons’ written acknowledgment of initial receipt of
the Code and his/her annual acknowledgement;
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in an easily accessible place, a record of the names of all Access Persons within the past five years, even if some of them are no longer Access Persons, the holdings and transactions reports made by these Access Persons, and records of all Access Persons’ personal securities reports (and duplicate brokerage confirmations or account
statements in lieu of these reports);
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a copy of each report provided to any Investment Company as required by paragraph (c)(2)(ii) of Rule 17j-1 under the 1940 Act or any successor provision for
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a period of five years following the end of the fiscal year in which such report is made, provided that for the first two years such record shall be
preserved in an easily accessible place; and
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a written record of any decision and the reasons supporting any decision, to approve the purchase by an Access Person of any Covered Security in an Initial Public Offering or Private Placement Transaction or other limited offering for a period of five years following the end of the
fiscal year in which the approval is granted.
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Explanatory Note:Under Rule 204-2, the standard retention period required for all documents
and records listed above is five years, in easily accessible place, the first two years in an appropriate
office of Personal Trading Compliance. Under the IMAS Code of Ethics & Standards of Professional Conduct, Loomis Asia is required to keep records related to its policies and internal controls governing
personal dealing, including any violations and the resultant investigations and actions taken where appropriate, for a period of six years. Under MAR, the FCA requires all records be retained for 5 years.
9. MISCELLANEOUS
9.1. Confidentiality
Loomis Sayles will keep information obtained from any Access Person hereunder in strict
confidence. Notwithstanding the forgoing, reports of Covered Securities transactions and violations hereunder will be made available to the SEC, FCA, MAS or any other regulatory or self-regulatory
organizations to the extent required by law, rule or regulation, and in certain circumstances, may in Loomis Sayles’ discretion be made available to other civil and criminal authorities. In addition,
information regarding violations of the Code may be provided to clients or former clients of Loomis Sayles that have been directly or indirectly affected by such violations.
9.2. Disclosure of Client Trading Knowledge
No Access Person may, directly or indirectly, communicate to any person who is not an Access Person or other approved agent of Loomis Sayles (e.g., legal counsel) any non-public information relating to any client of Loomis Sayles or any issuer of any Covered
Security owned by any client of Loomis Sayles, including, without limitation, the purchase or sale or considered purchase or sale of a Covered Security on behalf of any client of Loomis Sayles,
except to the extent necessary to comply with applicable law or to effectuate traditional asset management/operations activities on behalf of the client of Loomis Sayles.
9.3. Notice to Access Persons, Investment Persons and Research Analysts as to Code
Status
Personal Trading Compliance will initially determine an employee’s status as an Access Person, Research Analyst or Investment Person and the client accounts to which Investment Persons should be associated,
and will inform such persons of their respective reporting and duties under the Code.
All Access Persons and/or the applicable supervisors thereof, have an obligation to
inform Personal Trading Compliance if an Access Person’s responsibilities change during the Access Person’s tenure at
Loomis Sayles.
26
9.4. Notice to Personal Trading Compliance of Engagement of Independent Contractors
Any Access Person that engages as a non-employee service provider (“NESP”), such as a consultant, temporary employee, intern or
independent contractor shall notify Personal Trading Compliance of this engagement, and provide to Personal Trading Compliance the information necessary to make a
determination as to how the Code shall apply to such NESP, if at all.
NESPs are generally not subject to the pre-clearance, trading restrictions and certain reporting provisions of the Code. However, NESP’s must receive, review and acknowledge a
Code of Ethics Compliance Statement that further describes his/her Code requirements and fiduciary duties while engaged with Loomis Sayles.
At times, NESP’s are contracted to various departments at Loomis Sayles where they may be involved or be privy to the investment process for client accounts or the Loomis Sayles
recommendation process. Prior to their engagement, the Loomis Sayles Human Resources Department will notify Personal Trading Compliance of these NESP’s and depending on the facts and circumstances, the NESP
will be communicated what provisions of the Code will apply to them during their engagement.
9.5. Questions and Educational Materials
Employees are encouraged to bring to Personal Trading Compliance any questions you may have about interpreting or complying with the
Code about Covered Securities, accounts that hold or may hold Covered Securities or personal trading activities of you, your family, or household members, your legal
and ethical responsibilities, or similar matters that may involve the Code.
Personal Trading Compliance will from time to time circulate educational materials or bulletins or conduct training sessions designed to assist you in understanding and carrying
out your duties under the Code. On an annual basis, each Access Person is required to successfully complete the Code of Ethics and Fiduciary Duty Tutorial designed to educate Access Persons on their responsibilities under the Code and other Loomis Sayles policies and procedures that generally apply to all employees.
27
GLOSSARY OF TERMS
The boldface terms used throughout this policy have the following meanings:
1. “Access Person” means an “access person” as defined from time to time in Rule 17j-1 under the 1940 Act or any
applicable successor provision. Currently, this means any director, or officer of Loomis Sayles, or any Advisory Person (as defined below) of Loomis Sayles, but does not include any director who is not an
officer or employee of Loomis Sayles or its corporate general partner and who meets all of the following conditions:
a.
|
He or she, in connection with his or her regular functions or duties, does not make, participate in or obtain information regarding the purchase or sale of Covered Securities by a
registered investment company, and whose functions do not relate to the making of recommendations with respect to such purchases or sales;
|
b.
|
He or she does not have access to nonpublic information regarding any clients’ purchase or sale of securities, or nonpublic information regarding the portfolio holdings of any Reportable Fund; and
|
c.
|
He or she is not involved in making securities recommendations to clients, and does not have access to such recommendations that are nonpublic.
|
Loomis Sayles treats all employees as Access Persons.
2. “Advisory Person” means an “advisory person” and “advisory representative” as defined from time to time in Rule
17j-1 under the 1940 Act and Rule 204-2(a)(12) under the Advisers Act, respectively, or any applicable successor provision. Currently, this means (i) every employee of Loomis Sayles (or of any company in a Control
relationship to Loomis Sayles), who, in connection with his or her regular functions or duties, makes, participates in, or obtains information regarding the purchase or sale of a Covered Security by
Loomis Sayles on behalf of clients, or whose functions relate to the making of any recommendations with respect to such purchases or sales; and (ii) every natural person in a Control relationship to
Loomis Sayles who obtains information concerning recommendations made to a client with regard to the purchase or sale of a Covered Security. Advisory Person also includes: (a) any other employee
designated by Personal Trading Compliance or the Chief Compliance Officer as an Advisory Person under this Code; (b) any
consultant, temporary employee, intern or independent contractor (or similar person) engaged by Loomis Sayles designated as such by Personal Trading Compliance or the Chief
Compliance Officer as a result of such person’s access to information about the purchase or sale of Covered Securities by Loomis Sayles on behalf of clients (by being present in Loomis Sayles
offices, having access to computer data or otherwise).
3. “Beneficial Ownership” is defined in Section 3.2 of the Code.
4. “Chief Compliance Officer” refers to the officer or employee of Loomis Sayles designated from time to time by
Loomis Sayles to receive and review reports of
1
purchases and sales by Access Persons, and to address issues of personal trading. “Personal Trading Compliance”
means the employee or employees of Loomis Sayles designated from time to time by the General Counsel of Loomis Sayles to receive and review reports of purchases and sales, and to address issues of personal trading, by the Chief Compliance Officer, and to act for the Chief Compliance Officer in the absence of the Chief Compliance Officer.
5. “Covered Securities” is
defined in Section 3.1 of the Code.
6. “Exempt ETF” is defined in Section 3.1 of the Code and a list of such funds is found in Exhibit Two.
7. “Federal Securities Laws” refers to the Securities Act of
1933, the Securities Exchange Act of 1934, the Sarbanes-Oxley Act of 2002, the Investment Company Act of 1940, the Investment Advisers Act of 1940, Title V of the Gramm-Leach-Bliley Act, any rules adopted by the SEC under any of these statutes,
the Bank Secrecy Act as it applies to funds and investment advisers, and any rules adopted there under by the SEC or the U.S. Department of the Treasury, and any amendments to the above mentioned statutes.
8. “Investment Control” is defined in Section 3.3 of the
Code. This means “control” as defined from time to time in Rule 17j-1 under the 1940 Act and Rule 204-2(a)(12) under the Advisers Act or any applicable successor provision. Currently, this means the power to directly or indirectly influence,
manage, trade, or give instructions concerning the investment disposition of assets in an account or to approve or disapprove transactions in an account.
9. “Initial Public Offering” means an “initial public offering” as defined from time to time in Rule
17j-l under the 1940 Act or any applicable successor provision. Currently, this means any offering of securities registered under the Securities Act of 1933 the issuer of which immediately before the offering, was not subject to the reporting
requirements of Section 13 or 15(d) of the Securities Exchange Act of 1934.
10. “Investment Company” means any Investment Company registered as such under the 1940 Act and for which
Loomis Sayles serves as investment adviser or subadviser or which an affiliate of Loomis Sayles serves as an investment adviser.
11. “Investment Person” means all Portfolio Managers of Loomis Sayles and other Advisory Persons who assist the Portfolio Managers in making and implementing investment decisions
for an Investment Company or other client of Loomis Sayles, including, but not limited to, designated Research Analysts and traders of Loomis Sayles. A person is
considered an Investment Person only as to those client accounts or types of client accounts as to which he or she is designated by Personal Trading Compliance or
the Chief Compliance Officer as such. As to other accounts, he or she is simply an Access Person.
12. “Loomis Advised Fund” is any Reportable Fund advised or
sub-advised by Loomis Sayles. A list of these funds can be found in Exhibit One.
13. “Non-volitional”
transactions are any transaction in which the employee has not
2
determined the timeing as to when the purchase or sale will occur and the amount of shares to be purchased or sold, i.e. changes to future contributions within the Loomis
Sayles Retirement Plans, dividend reinvestment programs, dollar cost averaging program, automatic monthly payroll deductions, and any transactions made within the Guided Choice Program. Non-volitional transactions
are not subject to the pre-clearance or quarterly reporting requirements under the Code.
3. “Portfolio Manager” means any individual employed by Loomis Sayles who has been designated as a Portfolio
Manager by Loomis Sayles. A person is considered a Portfolio Manager only as to those client accounts as to which he or she is designated by the Chief
Compliance Officer as such. As to other client accounts, he or she is simply an Access Person.
4. “Private Placement Transaction” means a “limited offering” as defined from time to time in Rule 17j-l under the 1940 Act or any applicable
successor provision. Currently, this means an offering exempt from registration under the Securities Act of 1933 pursuant to Section 4(2) or 4(6) or Rule 504, 505 or 506 under that Act, including hedge funds.
5. “Recommendation” means any change to a security’s price target or other type of recommendation in the case of an equity Covered Security, or any initial rating or rating change in the case of a fixed income Covered Security in either case issued by a Research
Analyst.
6. “Reportable Fund” is defined in Section 3.1 of the Code, and a list of such funds is found in Exhibit One.
7. “Research Analyst” means any individual employed by Loomis Sayles who has been designated as a Research
Analyst or Research Associate by Loomis Sayles. A person is considered a Research Analyst only as to those Covered
Securities which he or she is assigned to cover and about which he or she issues research reports to other Investment Persons or otherwise makes recommendations to Investment Persons beyond
publishing their research. As to other securities, he or she is simply an Access Person.
8. “Select Broker” is defined in Section 3.4 of the Code.
9. “Supervised Person” is defined in Section 202(a)(25) of the Advisers Act and currently includes any partner, officer, director (or other
person occupying a similar status or performing similar functions), or employee of Loomis Sayles, or other person who provides investment advice on behalf of Loomis Sayles and is subject to the supervision and control of Loomis Sayles.
10. “Volitional” transactions are any transactions in which the employee has determined the timing as to when the purchase or sale transaction
will occur and amount of shares to be purchased or sold. Volitional transactions are subject to the pre-clearance and reporting requirements under the Code.
3
EX-28.p.14
WCM Investment Management
CODE OF ETHICS
_____________________________________
A copy of this Code of Ethics is maintained in WCM Document Library and Schwab Compliance
Technologies (“Schwab CT”) and is accessible to each Supervised Person of WCM Investment Management (“WCM”) for reference. This Code is the property of WCM and its contents are confidential.
_____________________________________
WCM Investment Management
281 Brooks Street
Laguna Beach, CA 92651
949.380.0200
Reviewed and adopted: May 1, 2021
I.
|
STATEMENT OF BUSINESS ETHICS OF WCM INVESTMENT MANAGEMENT (“WCM”)
|
1
|
||
II.
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ANTI-FRAUD AND FIDUCIARY OBLIGATION
|
1
|
||
III.
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ANTI-CORRUPTION AND BRIBERY
|
1
|
||
A.
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Foreign Corrupt Practices Act (“FCPA”)
|
2
|
||
B.
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WCM’s Policy
|
2
|
||
1.
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Supervised Persons
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2
|
||
2.
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Third Parties
|
2
|
||
3.
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Government officials
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3
|
||
4.
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Facilitation payments
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4
|
||
5.
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Violations
|
4
|
||
IV.
|
INITIAL/ANNUAL ACKNOWLEDGEMENTS
|
4
|
||
V.
|
GENERAL STANDARDS OF CONDUCT AND WCM PROCEDURES
|
5
|
||
A.
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Use of WCM Funds or Property
|
5
|
||
1.
|
Personal Use of WCM Funds or Property
|
5
|
||
2.
|
Payments to Others
|
5
|
||
3.
|
Improper Expenditures
|
5
|
||
B.
|
Conflicts of Interest and WCM Opportunities
|
5
|
||
1.
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Outside Business Activities and Interest in Competitors, Clients or Suppliers
|
5
|
||
2.
|
Gifts and Entertainment
|
6
|
||
3.
|
Charitable Contributions
|
7
|
||
4.
|
Political Contributions
|
7
|
||
5.
|
Interest in Transactions
|
9
|
||
6.
|
Acting as a Registered Representative of a Broker-Dealer
|
9
|
||
7.
|
Diversion of WCM Business or Investment Opportunity
|
9
|
||
VI.
|
GENERAL STANDARDS OF CONDUCT IN DEALING WITH CLIENTS AND PROSPECTIVE CLIENTS
|
10
|
||
A.
|
Fair and Equitable Treatment of Clients
|
10
|
||
B.
|
No Guarantees Against Loss
|
10
|
||
C.
|
No Guarantees or Representations as to Performance
|
10
|
||
D.
|
No Legal or Tax Advice
|
10
|
||
E.
|
No Sharing in Profits or Losses
|
10
|
i
F.
|
No Borrowing From or Lending To a Client
|
10
|
||
G.
|
Supervised persons May Not Act as a Custodian of a Client
|
10
|
||
H.
|
Orders May Not Be Placed Through Unlicensed Broker-Dealers or Agents
|
10
|
||
I.
|
Executing Transactions or Exercising Discretion Without Proper Authorization
|
10
|
||
VII.
|
PROTECTION OF MATERIAL, NONPUBLIC AND OTHER CONFIDENTIAL INFORMATION AND PREVENTION OF INSIDER TRADING AND TIPPING
|
11
|
||
A.
|
Need for Policy
|
11
|
||
B.
|
General Policies and Procedures Concerning Insider Trading and Tipping
|
12
|
||
1.
|
“Material”
|
12
|
||
2.
|
“Nonpublic”
|
12
|
||
3.
|
“Advisory Information”
|
12
|
||
C.
|
Prohibitions
|
13
|
||
D.
|
Protection of Material, Nonpublic Information
|
13
|
||
E.
|
Procedures to Safeguard Material, Nonpublic Information
|
13
|
||
F.
|
Protection of Other Confidential Information
|
14
|
||
G.
|
Procedures to Safeguard Other Confidential Information
|
14
|
||
VIII.
|
PROTECTION OF CONFIDENTIAL INFORMATION CONCERNING CLIENT RECOMMENDATIONS, ADVICE, OR TRADING AND “CHINESE WALL” PROCEDURES
|
15
|
||
A.
|
Designation of Advisory Persons
|
15
|
||
B.
|
Obligations of Advisory Persons
|
15
|
||
C.
|
General Policy Concerning Non-Advisory Persons
|
15
|
||
D.
|
Monitoring Compliance with Insider Trading and Tipping Policies and Procedures and Effectiveness of “Chinese Wall” Procedures
|
15
|
||
IX.
|
RULES GOVERNING PERSONAL SECURITIES ACCOUNTS, HOLDINGS, AND TRANSACTIONS BY WCM ACCESS PERSONS
|
16
|
||
A.
|
Who is Covered by These Requirements
|
16
|
||
B.
|
What Accounts and Transactions Are Covered
|
16
|
||
C.
|
What Securities are Covered by These Requirements (“Reportable Securities”)
|
17
|
||
D.
|
What Transactions are Prohibited by these Requirements
|
17
|
||
1.
|
Front-Running or Scalping
|
17
|
||
2.
|
Short Sales of a Security Held by a Client
|
17
|
||
3.
|
Use of Confidential or Material, Nonpublic Information
|
17
|
ii
E.
|
Personal Securities Transactions Which Must Be Pre-Cleared
|
17
|
||
F.
|
Obtaining Pre-Clearance
|
18
|
||
G.
|
Identification of Securities Accounts and Reports of Securities Holdings
|
19
|
||
H.
|
Reporting of Securities Transactions
|
20
|
||
I.
|
Confidentiality of Personal Securities Information
|
21
|
||
J.
|
Waivers
|
21
|
||
X.
|
REPORTING TO THE MUTUAL FUND BOARD
|
22
|
iii
Code of Ethics
I. |
STATEMENT OF BUSINESS ETHICS OF WCM INVESTMENT MANAGEMENT (“WCM”)
|
WCM is committed to maintaining the highest legal and ethical standards in the conduct of our business. We have built our reputation on client trust
and confidence in our professional abilities and our integrity. As fiduciaries, we place our clients’ interests above our own. Meeting this commitment is the responsibility of WCM and each and every one of our Supervised Persons.
II. |
ANTI-FRAUD AND FIDUCIARY OBLIGATION
|
WCM is registered as an investment adviser with the U.S. Securities and Exchange Commission (the “SEC”) and has made a notice filing in its home state
of California. It is WCM’s policy to notice file in all 50 states. In conducting WCM’s investment advisory business, WCM and its Supervised Persons must comply at all times with applicable federal securities laws, including the provisions of the
Investment Advisers Act of 1940, as amended (the “Advisers Act”), the rules under the Advisers Act and applicable provisions and rules under the laws of the various states where WCM does business or has clients. In addition, when managing accounts
of employee benefit plans subject to the Employee Retirement Income Security Act of 1974, as amended (“ERISA”) and Individual Retirement Accounts, WCM must comply with all applicable provisions of ERISA, the Internal Revenue Code of 1986, as
amended, and the rules under those laws.
As a registered investment adviser, WCM and its Supervised Persons also have fiduciary and other obligations to clients. WCM’s fiduciary duties to its
clients require, among other things, that WCM: (i) render disinterested and impartial advice; (ii) make suitable recommendations to clients in light of their needs, financial circumstances and investment objectives; (iii) exercise a high degree of
care to ensure that adequate and accurate representations and other information about securities are presented to clients; (iv) have an adequate basis in fact for any and all recommendations, representations and forecasts; (v) refrain from actions
or transactions that conflict with interests of any client, unless the conflict has first been disclosed to the client and the client has (or may be considered to have) waived the conflict; and (vi) treat all clients fairly and equitably.
A breach of any of the above duties or obligations may, depending on the circumstances, expose WCM and its Supervised Persons involved, to SEC and
state disciplinary actions and to potential criminal and civil liability, as well as subject the Supervised Person to WCM sanctions up to and including termination of employment. All Supervised Persons are required to promptly report violations of
this Code of Ethics to the Chief Compliance Officer.
III. |
ANTI-CORRUPTION AND BRIBERY
|
As a global investment adviser, WCM is presented with the unique challenge of trying to observe local business customs while still complying with
applicable U.S. and other laws prohibiting corruption. The U.S. Foreign Corrupt Practices Act (“FCPA”) and other anti-
WCM Code of Ethics
1
corruption laws prohibit any payment or offer of payment to a “foreign official” for the purpose of influencing that official to assist in obtaining or retaining
business for a company. WCM has established this policy to ensure that all Supervised Persons of the Firm are aware of the FCPA and engage in ethical and legal practices.
The FCPA prohibits any officer, agent, or Supervised Person of the Firm from
directly or indirectly paying or giving, offering or promising to pay, giving or authorizing or approving such offer or payment, of any funds, gifts, services or anything else of any value to any foreign official or other person (each, a
“Covered Person”) for the purpose of obtaining business, favorable treatment, or other commercial benefits, whether by:
• |
influencing any act or decision of the Covered Person in his official capacity;
|
• |
inducing the Covered Person to act or not act in violation of his lawful duty; or
|
• |
inducing the Covered Person to use his influence to that end with a foreign government or instrumentality
|
The same prohibition applies to a Covered Person’s agent, intermediary (including, for example, a Covered Person’s friend,
relative, business or law firm), or other person while knowing that all or a portion thereof will directly or indirectly be forwarded to a Covered Person for such purpose.
For purposes of this Anti-Corruption and Bribery policy, a “Covered Person” is any foreign
official including, without limitation, any officer or employee of any foreign government or any governmental department, agency, or instrumentality (e.g., a central bank) or any government-owned or controlled enterprise or any person acting in an
official capacity for or on behalf of any such government, department, agency, instrumentality, or enterprise). It also includes any foreign political party, party official or candidate for political office.
Bribery and corruption are not only against WCM’s values, they are illegal and can expose both the employee and the firm to
fines and penalties, including imprisonment and reputational damage.
1. |
Supervised Persons
|
WCM strictly prohibits bribery and other corrupt practices. The firm, nor its Supervised Persons, will seek to influence others, either directly or
indirectly, by offering, promising, giving, or authorizing the giving or receiving of bribes or kickbacks, no matter how small. Supervised persons and representatives of WCM are expected to decline any opportunity which would place our ethical
principles and reputation at risk. While certain laws apply only to bribes of government officials (domestic and foreign; see Political Contributions Policy), this policy applies to all dealings including non-government business partners.
WCM and its Supervised Persons cannot avoid liability by using a third party to give or receive a bribe. Third parties representing and/or acting on
behalf of WCM are expected to
WCM Code of Ethics
2
comply with our Anti-Bribery and Foreign Corruption Policy. In some jurisdictions, WCM can be convicted of a criminal offense if it fails to prevent a bribery carried
out on its behalf by a third party, even if no one in the Firm had actual knowledge of the bribe. Therefore, whenever WCM seeks to engage a third party in which the third party may interact with a Government Official for or on behalf of WCM, the
following guidelines apply:
• Due diligence should be performed to ensure that the third party is a bona fide and legitimate entity, is qualified to perform services for which it will be retained, and maintains standards
consistent with the legal, regulatory, ethical, and reputational standards of the Firm.
• Agreements with third parties must be in writing and should contain provisions related to the following, based on corruption risk present in the third-party relationship:
o |
A representation that the third party will remain in compliance with all relevant anti-corruption laws, including the FCPA; and
|
o |
A provision that requires the third party to respond to reasonable requests for information from the Firm regarding the work performed under the agreement and related expenditures by
the third party.
|
Sales to Government Officials or government entities may present increased anti-corruption risk. Where WCM sells investment products or services to
Government Officials or entities, such as public pensions, other state-owned financial institutions, or government affiliated institutions, the sales/marketing efforts related to these government clients should be clearly documented. As noted
above, any expenditures made in connection with such business (entertainment, travel, etc.) must not be for any improper purpose and must comply with local law. Laws and regulations are strict when dealing with Government Officials. (For example,
reasonable corporate hospitality that is acceptable with other business associates might not be allowable when government officials are involved.)
Before such expenses are incurred, Supervised Person must obtain prior approval from the Compliance Team.
A Government Official is any:
• individual elected or appointed to a governmental entity;
• official or employee of a government;
• |
official or employee of a company wholly or partially controlled by a government (such as state-owned companies);
|
• candidate for political office;
• political party or official of a political party; or
• |
person acting in an official capacity for any of the above regardless of rank or position.
|
The definition of what could constitute a bribe to a Government Official is broad and can occur even when the benefit being offered is small, such
as gifts, entertainment and even business meals.
WCM Code of Ethics
3
“Facilitation or grease payments” are payments that facilitate a normal governmental function, such as to expedite processing paperwork. While these
types of payments may be accepted as “a cost of doing business” in some cultures, they are illegal and counter to our values.
Supervised persons and representatives of WCM should seek clarification on any questions or concerns regarding activities under consideration or the
interpretation of any law. If you are offered a bribe from a person or entity doing business with or seeking to do business with WCM, report it immediately to the Compliance Team.
Failure to comply with this policy may result in significant civil and criminal penalties, costly legal fees, and damage to the reputation of the Firm
and the individuals involved and cause disciplinary action against such individuals, up to and including termination.
Actual or potential violation of the anti-bribery or foreign corruption laws of this policy by the Firm, or another Supervised Person, must promptly be
report to the Compliance Team.
IV. |
INITIAL/ANNUAL ACKNOWLEDGEMENTS
|
Supervised persons should keep this Code of Ethics (“COE”) available for easy reference. A copy of the COE is given to each Supervised Person and is
maintained in the WCM Document Library and within Schwab Compliance Technologies (“Schwab CT”). Each Supervised Person will, before starting to work at WCM and each year thereafter, read this COE and acknowledge that they have reviewed and
understand it, and will adhere to the COE by completing the Annual Acknowledgement via Schwab CT. From time to time, the COE will be revised or supplemented. The Chief Compliance Officer is responsible for providing each Supervised Person with a
revised copy of this COE when material changes have occurred.
Each year, Supervised Persons must also complete the Disciplinary History questionnaire via Schwab CT, which requests information about whether the
Supervised Person has been subject to any disciplinary event, that is, a criminal, civil and/or regulatory action by a U.S. or foreign court, military court or regulatory or self-regulatory body. The employment of any person who is subject to such
a reportable disciplinary event might, absent appropriate disclosures or specific relief from the SEC, tarnish WCM’s reputation, jeopardize business relationships and opportunities for both WCM and its personnel or expose WCM itself to potential
disciplinary sanctions or disqualifications. Accordingly, a Supervised Person must notify the Compliance Team immediately if he or she becomes aware of anything that could result in a change in any of this information. Failure to accurately
complete the questionnaire or to notify the Compliance Team of changes to information relating to disciplinary actions may subject a Supervised Person to disciplinary action or be grounds for dismissal.
WCM Code of Ethics
4
V. |
GENERAL STANDARDS OF CONDUCT AND WCM PROCEDURES
|
A. |
Use of WCM Funds or Property
|
WCM’s policy is to require each Supervised Person to respect the funds and property belonging to WCM, to limit the personal use of such funds or
property, and to prohibit questionable or unethical disposition of WCM funds or property.
1. |
Personal Use of WCM Funds or Property
|
No Supervised Person may take or permit any other Supervised Person to take, for his personal use, any funds or property belonging to WCM.
Misappropriation of funds or property is theft and, in addition to subjecting a Supervised Person to possible criminal and civil penalties, will result in a WCM disciplinary action up to, and including, dismissal.
2. |
Payments to Others
|
No WCM funds or property may be used for any unlawful or unethical purpose, nor may any Supervised Person attempt to purchase privileges or special
benefits through payment of bribes, kickbacks or any other form of “payoff.” Customary and normal courtesies in conformance with the standards of the industry are allowable except where prohibited by applicable laws or rules. (See following section on “Anti-Corruption and Bribery,” “Gifts and Entertainment,” and “Political Contributions” for additional information.) Particular care
and good judgment is required when dealing with federal, state or local government officials to avoid inadvertent violations of government ethics rules. (Also, see following section on “Political Contributions” regarding important rules.)
3. |
Improper Expenditures
|
No payment by or on behalf of WCM will be approved or made if any part of the payment is to be used for any purpose other than that described in the
documents supporting the payment. Records will be maintained in reasonable detail that accurately and fairly reflect the transactions they describe and the disposition of any funds or property of WCM.
Any questions concerning the propriety of any use of WCM funds or property should be directed to the Compliance Team.
B. |
Conflicts of Interest and WCM Opportunities
|
It is not possible to provide a precise or comprehensive definition of a conflict of interest. However, one factor that is common to all conflict of
interest situations is the possibility that a Supervised Person’s actions or decisions will be affected because of actual or potential differences between or among the interests of WCM, its affiliates or clients, and/or the Supervised Person’s own
personal interests. A particular activity or situation may be found to involve a conflict of interest even though it does not result in any financial loss to WCM, its affiliates or its clients or any gain to WCM or the Supervised Person, and
irrespective of the motivations of the Supervised Person involved.
1. |
Outside Business Activities and Interest in Competitors, Clients or Suppliers
|
Supervised persons should avoid other employment or business activities, including
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5
personal investments that interfere with their duties to WCM, divide their loyalty, or create or appear to create a conflict of interest. Each Supervised Person must
promptly report any situation or transaction involving an actual or potential conflict of interest to the Compliance Team via the Outside Business Activity Disclosure Form found in Schwab CT. The Chief Compliance Officer’s determination as to
whether a conflict exists or is harmful shall be conclusive. Any conflict that the Chief Compliance Officer determines is harmful to the interests of clients or the interests or reputation of WCM must be terminated.
In no event should any Supervised Person have any outside business activity that might cause embarrassment to or jeopardize the interests of WCM,
interfere with its operations, or adversely affect his or her productivity or that of other Supervised Persons. Except with the prior written approval of the Chief Compliance Officer, no Supervised Person shall be employed by, or accept any
remuneration from, or perform any service for any person or entity. In addition, no Supervised Person or member of his or her “Immediate Family” (including any relative by blood or marriage living in the Supervised Person’s household), shall serve
as an officer, director, general partner, or trustee of, or have a substantial interest in or business relationship with a competitor, client, or supplier of WCM. Approval will be granted on a case by case basis, subject to proper resolution of
potential conflicts of interest. Outside activities will be approved only if any conflict of interest issues can be satisfactorily resolved and all of the necessary disclosures are made on Part 2 of Form ADV.
2. |
Giving, receiving or soliciting gifts and/or entertainment (“G&E”) in a business setting may create an appearance of impropriety or may raise a
potential conflict of interest. Additionally, WCM is subject to G&E-related laws and restrictions as a result of being a fiduciary and acting as an investment adviser to government entities, ERISA and Taft-Hartley plans, and mutual funds.
Therefore, WCM has adopted the following policies and procedures.
• |
Entertainment is an event which includes participation by both parties for the mutual building of a business relationship. Events, such as meals, golfing, sporting events, and
the like, are considered commonly accepted business practices and they are usually permissible. Entertainment over $250 per person may be restricted; therefore, it must be reported via Schwab CT and approved by the Compliance Team.
|
• |
Gifts are things given or received by a Supervised Person. Entertainment is considered a gift when the event is not attended by both parties. Charitable donations are
considered gifts. Gifts over $50 per person may be restricted; therefore, they must be it must be reported via Schwab CT and approved by the Compliance Team.
|
G&E to or from ERISA or Taft-Hartley plans are prohibited. Additionally, receiving G&E from broker-dealers exclusively executing purchases or
sales for mutual funds advised or sub-advised by WCM is prohibited. This is due to Section 17(e)(1) of the 1940 Act, which prohibits WCM or its Supervised Persons from accepting any sort of compensation for the purchase or sale of property to or
from any mutual fund WCM advises. G&E to or from anyone may never be solicited.
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6
The Compliance Team will coordinate with WCM’s Finance Team for the review and reimbursement of employee expense reports to ensure compliance with this
policy. If a Supervised Person has any questions regarding what constitutes G&E or how to handle it, it is their responsibility to inquire with the Compliance Team.
3. |
Charitable Contributions
|
Charitable contributions, sponsorships and grants, including those that are solicited by business partners and Government Officials may present
increased corruption risk. Proposed charitable contributions, sponsorships or grants must not be used to conceal a bribe or otherwise benefit the business partner or Government Official. Charitable contributions, sponsorships and grants should not
be provided for any improper purpose. As noted above, Charitable Contributions are considered Gifts and must be reported in Schwab CT and approved by the Compliance Team.
4. |
Political Contributions
|
No Supervised Person shall make or solicit any political contribution for the purpose of obtaining or retaining advisory contracts with government
entities. Contributions by a Covered Associate made to any elected official who, within two years of the contribution, is in a position to influence the retention or has legal authority to retain WCM, will result in the firm’s prohibition in
receiving any adviser fees from that government entity for a period of two years. Covered Associates are therefore not permitted to coordinate, or to solicit any person or political action committee to make, any:
• |
Contribution to an official of a government entity to which the investment adviser is providing or seeking to provide investment advisory services; or
|
• |
Payment to a political party of a State or locality where the investment adviser is providing or seeking to provide investment advisory services to a government entity.
|
For purposes of this Political Contribution policy, a Covered Associate is defined as:
• |
any general partner, managing member or executive officer of WCM, or other individual with a similar status or function;
|
• |
any employee who solicits a government entity for WCM and person who supervises, directly or indirectly, such employee; and
|
• |
any political action committee ("PAC") controlled by WCM or by any such persons described above.
|
Exceptions for De Minimis Contributions. Covered associates are permitted to make aggregate contributions, without triggering the two-year "time
out," of up to $350 per election to an elected official or candidate for whom the Covered Associate is entitled to vote, and up to $150 per election to an elected official or candidate for whom the Covered Associate is not entitled to vote. These
de minimis exceptions are available only for contributions by Covered Associates, not WCM.
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Exceptions for Return Contributions. This exception, created to enable Advisers to cure an inadvertent political contribution made by a Covered
Associate to an official for whom the Covered Associate is not entitled to vote, is available for contributions that in the aggregate, do not exceed $350 to any one official, per election. WCM must have discovered the contribution that resulted in
the violation within four months of the date such contribution was made, and within 60 days after learning of such contribution, the contributor must obtain the return of the contribution.
As such, all political contributions by a Covered Associate to any official, PAC or through a third party must be pre-cleared by the Compliance Team
via the Political Contribution disclosure form in Schwab CT prior to making the contribution. If and only if a contribution does not present a conflict of interest or harm WCM’s ability to obtain clients will the Covered Associate be allowed to
make such a contribution. Generally, contributions made by a Covered Associate to an official for whom the Covered Associate was entitled to vote at the time of the Contributions and which in the aggregate do not exceed $350 to any one official,
per election, or to officials for whom the Covered Associate was not entitled to vote at the time of the Contributions and which in the aggregate do not exceed $150 to any one official, per election, will be approved.
Indirect actions by a Covered Associate that would result in a violation of the Political Contribution Rule, Rule 206(4)-5, if done directly, are
prohibited.
Look-Back Provisions. Advisers are required to maintain a list of government entities to which the Adviser provides, or has provided, advisory
services in the past 5 years, but not prior to the Rules' effective date. Furthermore, the Rule's look-back requirements continue to apply to an Adviser that does not currently have any government entity clients. Consequently, an Adviser that did
not previously provide advisory services to a government entity and therefore had not maintained records required under this Rule, would be required to determine whether any contributions made by the firm or its Covered Associates, and any former
Covered Associates, would subject the Adviser to the two-year "time out" period prior to the Adviser accepting compensation from a new government entity client.
The two-year time out restriction will generally apply to WCM in the event that a newly hired Covered Associate has made a prohibited contribution
prior to the commencement of his or her employment if the Covered Associate solicits clients for the Adviser. The ban will apply for a "look-back" period of up to two years, beginning from the date of the contribution. However, if the new Covered
Associate does not solicit clients on behalf of the Adviser, the two-year ban period is reduced to a maximum of six months.
As such, all newly hired Covered Associates must report to the Compliance Team, upon employment, all political contributions made two years prior to
the commencement of his or her employment.
Furthermore, the two-year or six-month ban will continue to apply to the Adviser for the duration of the ban period in the event that the Covered
Associate who made the relevant contribution is no longer employed by WCM. The SEC has indicated that this 'look-forward'
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8
provision is intended to prevent a firm from channeling contributions through departing employees.
Periodically, the Compliance Team will review the list of Covered Associates, and the list of government entity clients for accuracy and compliance
with the Pay-to-Play rule.
The following will be maintained by the Compliance Team for a period of five years from fiscal year end of last use, with at least two years on-site:
• |
Names, titles and address (business & home) of Covered Associates
|
• |
Clients that are government entities (past 5 years, not prior to September 13, 2010)
|
• |
All direct and indirect contributions made by adviser and Covered Associate (in chronological order) indicating:
|
o |
Name and title of each contributor
|
o |
Name and title of each recipient
|
o |
Amount and date of each contribution or payment
|
o |
Whether subject to exception from returned contributions
|
5. |
Interest in Transactions
|
No Supervised Person, or member of his or her Immediate Family, shall engage in any transaction involving WCM if the Supervised Person or a member of
his Immediate Family has a substantial interest in the transaction or can benefit directly or indirectly from the transaction (other than through the Supervised Person’s normal compensation), except as specifically authorized in writing by the
Chief Compliance Officer.
6. |
Acting as a Registered Representative of a Broker-Dealer
|
A Supervised Person of WCM may only act as a Registered Representative of a Broker-Dealer upon prior written approval from the Chief Compliance
Officer. The Chief Compliance Officer may approve such activity, only after applicable licensing requirements have been met and appropriate disclosures have been made in Parts 1, 2A and 2B of Form ADV and the individual’s Form U-4.
7. |
Diversion of WCM Business or Investment Opportunity
|
No Supervised Person shall acquire, or derive personal gain or profit from, any business or investment opportunity that comes to his or her attention
as a result of his or her association with WCM, and in which he or she knows WCM or its clients might reasonably be expected to participate or have an interest, without first disclosing in writing all relevant facts to WCM, offering the opportunity
to WCM or its clients, and receiving specific written authorization from the Chief Compliance Officer.
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VI. |
GENERAL STANDARDS OF CONDUCT IN DEALING WITH CLIENTS AND PROSPECTIVE CLIENTS
|
Supervised persons of WCM must adhere to the following standards at all times:
A. |
Fair and Equitable Treatment of Clients
|
All clients must be treated fairly and equitably. No client may be favored over another.
B. |
No Guarantees Against Loss
|
No Supervised Person may guarantee a client against losses with respect to any securities investments or investment strategies.
C. |
No Guarantees or Representations as to Performance
|
No guarantee may be made that a specific level of performance will be achieved or exceeded. Any mention of an investment’s past performance or value
must include a statement that it does not necessarily indicate or imply a guarantee of future performance or value.
D. |
No Legal or Tax Advice
|
No Supervised Person may give or offer any legal or tax advice to any client regardless of whether the Supervised Person offering such advice is
qualified to do so.
E. |
No Sharing in Profits or Losses
|
No Supervised Person may directly share in the profits or losses of a client’s account.
F. |
No Borrowing From or Lending To a Client
|
No Supervised Person may borrow funds or securities from, or lend funds or securities to, any client of WCM.
G. |
Supervised persons May Not Act as a Custodian of a Client
|
No Supervised Person may act as custodian of securities, money, or other funds or property of a client.
H. |
Orders May Not Be Placed Through Unlicensed Broker-Dealers or Agents
|
No Supervised Person shall place an order to purchase or sell a security for a client through a broker-dealer or agent or any bank unless such
broker-dealer or agent or bank is properly registered or is exempt from registration in the state in which the client resides.
I. |
Executing Transactions or Exercising Discretion Without Proper Authorization
|
No Supervised Person shall execute any transaction on behalf of a client or exercise any discretionary power in effecting any transaction for a client
account unless WCM has (i) obtained written authority from the client and (ii) authorized the Supervised Person’s execution of client transactions or exercise of discretionary authority with respect to that client.
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10
VII. |
PROTECTION OF MATERIAL, NONPUBLIC AND OTHER CONFIDENTIAL INFORMATION AND PREVENTION OF INSIDER TRADING AND TIPPING
|
A. |
Need for Policy
|
WCM and its personnel have access to confidential information about clients of WCM, investment advice provided to clients, securities transactions
being effected for clients’ accounts and other sensitive information. In addition, from time to time, WCM or its personnel may come into possession of information that is “material” and “nonpublic” (each as defined below) concerning a company or
the trading market for its securities.
It is unlawful for WCM or any of its Supervised Persons to use such information for manipulative, deceptive or fraudulent purposes. The kinds of
activities prohibited include “front-running,” “scalping” and trading on inside information. “Front-Running” refers to a practice whereby a person takes a position in a security in order to profit based on his or her advance knowledge of upcoming
trading by clients in that security which is expected to affect the market price. “Scalping” refers to a similar abuse of client accounts, and means the practice of taking a position in a security before recommending it to clients or effecting
transactions on behalf of clients, and then selling out the Supervised Person’s personal position after the price of the security has risen on the basis of the recommendation or client transactions.
Depending upon the circumstances, WCM and any Supervised Person could be at risk of violating federal securities laws for insider trading or tipping if
they advise clients concerning, or execute transactions in, securities with respect to which WCM possesses material, nonpublic information (“MNPI”). In addition, WCM as a whole may be deemed to possess MNPI known by any of its Supervised Persons,
unless WCM has implemented procedures to prevent the flow of that information to others within WCM.
Section 204A of the Advisers Act requires that WCM establish, maintain and enforce written policies and procedures reasonably designed to prevent the
misuse of MNPI by WCM and its Supervised Persons. Violations of the laws against insider trading and tipping by WCM Supervised Persons can expose WCM and any Supervised Person involved to severe criminal and civil liability. In addition, WCM and
its personnel have ethical and legal responsibilities to maintain the confidence of WCM’s clients, and to protect as valuable assets, confidential and proprietary information developed by or entrusted to WCM.
Although WCM respects the right of its Supervised Persons to engage in personal investment activities, it is important that such practices avoid any
appearance of impropriety and remain in full compliance with the law and the highest standards of ethics. Accordingly, Supervised Persons must exercise good judgment when engaging in securities transactions and when relating to others information
obtained as a result of employment with WCM. If an Supervised Person has any doubt whether a particular situation requires refraining from making an investment or sharing information with others, such doubt should be resolved against taking such
action.
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B. |
General Policies and Procedures Concerning Insider Trading and Tipping
|
WCM has adopted the following policies and procedures to: (i) ensure the propriety of Supervised Person trading activity; (ii) protect and segment the
flow of material, nonpublic and other confidential information relating to client advice and securities transactions, as well as other confidential information; (iii) avoid possible conflicts of interest; and (iv) identify trades that may violate
the prohibitions against insider trading, tipping, front-running, scalping and other manipulative and deceptive devices prohibited by federal and state securities laws and rules.
No Supervised Person of WCM shall engage in transactions in any securities while in possession of MNPI regarding such securities (so called “insider
trading”). Nor shall any Supervised Person communicate such MNPI to any person who might use such information to purchase or sell securities (so called “tipping”). The term “securities” includes options or derivative instruments with respect to
such securities and other securities that are convertible into or exchangeable for such securities.
1. |
“Material”
|
The question of whether information is “material” is not always easily resolved. Generally speaking, information is “material” where there is a
substantial likelihood that a reasonable investor could consider the information important in deciding whether to buy or sell the securities in question, or where the information, if disclosed, could be viewed by a reasonable investor as having
significantly altered the “total mix” of information available. Where the nonpublic information relates to a possible or contingent event, materiality depends upon a balancing of both the probability that the event will occur and the anticipated
magnitude of the event in light of the totality of the activities of the issuer involved. Common, but by no means exclusive, examples of “material” information include information concerning a company’s sales, earnings, dividends, significant
acquisitions or mergers and major litigation. So called “market information,” such as information concerning an impending securities transaction, may also, depending upon the circumstances, be “material.” Because
materiality determinations are often challenged with the benefit of hindsight, if a Supervised Person has any doubt whether certain information is “material,” such doubt should be resolved against trading or communicating such information.
2. |
“Nonpublic”
|
Information is “nonpublic” until it has been made available to investors generally. In this respect, one must be able to point to some fact to show
that the information is generally public, such as inclusion in reports filed with the SEC or press releases issued by the issuer of the securities, or reference to such information in publications of general circulation such as The Wall Street
Journal or other publisher.
3. |
“Advisory Information”
|
Information concerning: (i) specific recommendations made to clients by WCM; or (ii) prospective securities transactions by clients of WCM (“Advisory
Information”) is strictly confidential. Under some circumstances, Advisory Information may be material and nonpublic.
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C. |
Prohibitions
|
In the handling of information obtained as a result of employment with WCM and when engaging in securities transactions, WCM Supervised Persons:
• |
Shall not disclose material, nonpublic or other confidential information (including Advisory Information) to anyone, inside or outside WCM (including Immediate Family members), except
to the Chief Compliance Officer or on a strict need-to-know basis and under circumstances that make it reasonable to believe that the information will not be misused or improperly disclosed by the recipient;
|
• |
Shall refrain from recommending or suggesting that any person engage in transactions in any security while in possession of MNPI about that security;
|
• |
Shall abstain from transactions for their own personal accounts or for the account of any client, in any security while in possession of MNPI regarding that security; and
|
• |
Shall abstain from personal transactions in any security while in possession of Advisory Information regarding that security, except in compliance with the section for Rules Governing
Personal Securities Accounts, Holdings, And Transactions By WCM Access Persons.
|
D. |
Protection of Material, Nonpublic Information
|
No Supervised Person of WCM shall intentionally seek, receive or accept information that he or she believes may be material and nonpublic.
In the event that a Supervised Person of WCM should come into possession of information concerning any company or the market for its securities that
the Supervised Person believes may be material and nonpublic, it is critical that such Supervised Person refrain from either disclosing the information to others or engaging in transactions (or
recommending or suggesting that any person engage in transactions) in the securities to which such information relates. The Supervised Person should notify the Compliance Team immediately and file a report in Schwab CT using the “Material Nonpublic
Information” form.
On occasion, a company may, as a means to seek investors in restricted or private-placement securities issued by it, want to share material, nonpublic
or other confidential information with the Firm. Such requests to “come over the wall” must be approved by the Compliance Team. The Compliance Team will put restrictions in place to prevent any inappropriate trading by the Firm or any Access
Persons.
E. |
Procedures to Safeguard Material, Nonpublic Information
|
While MNPI may be encountered in many ways, there are certain areas that present a greater risk of exposure based on WCM’s business practices. One such
area is WCM’s use of “Expert Networks”. To mitigate this risk, the Compliance Team will review and confirm the adequacy of the Expert Networks’ controls for the protection and handling of MNPI prior to engaging their service. Also, the Compliance
Team will track all interactions (e.g., emails, calls, meetings) between WCM and the Expert Networks.
WCM Code of Ethics
13
Another area of risk occurs when Supervised Persons meet directly with personnel of publicly traded companies. The typical (and preferred) method for
interaction with a company is with C-suite or Investor Relations (“IR”) personnel, who are knowledgeable and have been trained regarding proper handling of MNPI. In the rare instance of interaction with anyone else at the company without the
presence of C-suite or IR personnel, WCM’s Supervised Person will ensure that we communicate that WCM invests in the equity markets and we are not interested in, nor looking to receive material nonpublic information about any publicly traded
company.
If, during a phone call or meeting, a Supervised Person becomes aware of any information that he or she believes, or has reason to believe, may be
MNPI, they should promptly end the call or meeting and immediately consult with the CCO as noted earlier. Again, the Supervised Person should not share such information with anyone else.
In the event that a Supervised Person is contacted by an Expert, personnel of a publicly traded company, or industry analyst, via non-business channels
(such as personal email or phone, LinkedIn, or other social media) to discuss WCM’s investment-related activities, the Supervised Person must redirect the conversation to the proper business channels (WCM email or phone, Expert Network, etc.)
Further communication with such parties on non-business channels is strictly prohibited.
All firm trading and personal trading by Supervised Persons is monitored for potential use of MNPI in Schwab CT. Unusual trade activity sends an alert
to the CCO, who will investigate the rationale behind the trade decision, review Expert Network activity, conduct a targeted email review, and examine trading patterns.
F. |
Protection of Other Confidential Information
|
Information relating to past, present, or future activities of WCM or clients that has not been publicly disclosed, shall not be disclosed to persons,
within or outside of WCM, except within the guidelines of this policy. Supervised persons are expected to use their own good judgment in relating to others information in these areas.
In addition, information relating to another Supervised Person’s medical, financial, employment, legal, or personal affairs is confidential and may not
be disclosed to any person, within or outside of WCM, without the Supervised Person’s consent or for a proper purpose authorized by the Chief Compliance Officer or an officer of WCM.
G. |
Procedures to Safeguard Other Confidential Information
|
In the handling of other confidential information, including Advisory Information, Supervised persons of WCM shall take appropriate steps to safeguard
the confidentiality of such information. Although WCM’s offices are not generally open to the public or unannounced visitors, Supervised Persons must still take precautions to avoid storing nonpublic personal information in plain view in
potentially public areas of WCM’s offices. Furthermore, Supervised Persons must remove nonpublic personal information from conference rooms, reception areas and other areas when not in use and always prior to a visit by any third party. Particular
care should be exercised when nonpublic personal information must be discussed or reviewed in public places such as restaurants, elevators, taxicabs, trains or airplanes, where that information may be overheard or observed by third parties. For more information and guidance see the
WCM Code of Ethics
14
Privacy Policy Compliance Procedures section of the Compliance Manual and the Information Security Program.
VIII. |
PROTECTION OF CONFIDENTIAL INFORMATION CONCERNING CLIENT RECOMMENDATIONS, ADVICE, OR TRADING AND “CHINESE WALL” PROCEDURES
|
WCM has adopted the following policies and procedures to limit access to Advisory Information to those Supervised Persons of WCM who have a legitimate
need to know that information:
A. |
Designation of Advisory Persons
|
The Chief Compliance Officer shall designate as “Advisory Persons” those of WCM’s Supervised Persons who make or participate in decisions as to what
advice or recommendations should be given to clients or what securities transactions should be effected for client accounts, whose duties or functions relate to the making of such recommendations or who otherwise have a legitimate need to know
information concerning such matters.
B. |
Obligations of Advisory Persons
|
In the handling of Advisory Information, Advisory Persons shall take appropriate measures to protect the confidentiality of such information.
Specifically, Advisory Persons shall refrain from:
• |
Disclosing Advisory Information to anyone other than another Advisory Person, inside or outside of WCM (including any Supervised Person of an affiliate); except on a strict
need-to-know basis and under circumstances that make it reasonable to believe that the information will not be misused or improperly disclosed by the recipient; and
|
• |
Engaging in transactions — or recommending or suggesting that any person (other than a WCM client) engage in transactions — in any security to which the Advisory Information relates.
|
C. |
General Policy Concerning Non-Advisory Persons
|
As a general matter, Non-Advisory Persons of WCM should not seek or obtain access to Advisory Information. In the event that a Non-Advisory Person of
WCM should come into possession of Advisory Information, he or she should refrain from either disclosing the information to others or engaging in transactions (or recommending or suggesting that any person engage in transactions) in the securities
to which such information relates. In the event that a Non-Advisory Person of WCM obtains Advisory Information, he or she should promptly notify the Chief Compliance Officer.
D. |
Monitoring Compliance with Insider Trading and Tipping Policies and Procedures and Effectiveness of “Chinese Wall” Procedures
|
The Chief Compliance Officer or his designee shall use Schwab CT to review initial and annual holdings reports and quarterly transaction reports for
Supervised Person accounts. This
WCM Code of Ethics
15
review is designed to: (i) ensure the propriety of the Supervised Person’s trading activity (including whether pre-approval was obtained as required by the Rules
Governing Personal Securities Accounts, Holdings, And Transactions By WCM Access Persons); (ii) avoid possible conflict situations; and (iii) identify transactions that may violate the prohibitions regarding insider trading and manipulative and
deceptive devices contained in the federal and state securities laws and SEC rules. Schwab CT maintains records of review.
The Compliance Team shall report to the Leadership Team any findings of possible irregularity or impropriety.
IX. |
RULES GOVERNING PERSONAL SECURITIES ACCOUNTS, HOLDINGS, AND TRANSACTIONS BY WCM ACCESS PERSONS
|
The personal investing activities of all WCM personnel must be conducted in a manner to avoid actual or potential conflicts of interest with WCM’s
clients and WCM itself. No Supervised Person of WCM may use his or her position with WCM or any investment opportunities they learn of because of his or her position with WCM to the detriment of WCM’s clients or WCM.
The following policies and procedures were adopted to meet WCM’s responsibilities to clients and to comply with SEC rules. Violations may result in law
enforcement action against WCM and its Supervised Persons by the SEC or state regulators and/or disciplinary action by WCM against any Supervised Person involved in the violation, including termination of employment.
All Supervised Persons should read these requirements carefully and be sure that they are understood. It is particularly important to understand and
accept that these pre-clearance requirements may mean that a Supervised Person will be prohibited from purchasing or selling a particular security because of client interest in that security. This restriction on a Supervised Person’s ability to
sell a security can have a harsh impact on individual Supervised Persons and their Immediate Family members.
A. |
Who is Covered by These Requirements
|
All Access Persons of WCM and members of their Immediate Family who reside in their household
are subject to WCM’s policies and procedures governing personal securities transactions, with the limited exceptions noted below. An Access Person is defined as a Supervised Person who has access to nonpublic information regarding clients' purchase
or sale of securities, is involved in making securities recommendations to clients or who has access to such recommendations that are nonpublic.
B. |
What Accounts and Transactions Are Covered
|
These personal securities policies and procedures cover all personal securities accounts and transactions for which an Access Person has, or acquires,
any direct or indirect beneficial ownership. For purposes of these requirements, “beneficial ownership” has the same meaning as in Securities Exchange Act Rule 16a-1(a)(2). Generally, a person has beneficial ownership of a security if he or she,
directly or indirectly, through any contract, arrangement, understanding, relationship or otherwise, has or shares a direct or indirect financial interest in the security. A
WCM Code of Ethics
16
transaction and holding by or for the account of an Immediate Family member (living in the same home with an Access Person) is
considered the same as a transaction and holding by the Access Person.
According to SEC guidelines, the following exemption is permissible. The firm can trade securities for any of the WCM Access Person accounts as long as
the securities are blocked with client trades. The securities in the trade block allocated to the Access Person are dollar-cost-averaged or settled at the worst price of the day. All Access Person trades must bear the fiduciary responsibility of
putting the clients’ interests first.
C. |
What Securities are Covered by These Requirements (“Reportable Securities”)
|
All securities (and derivative forms thereof including options and futures contracts) are covered by these requirements except: (1) direct obligations
of the U.S. government (e.g., treasury securities); (2) bankers’ acceptances, bank certificates of deposit, commercial paper, and high quality short-term debt obligations, including repurchase agreements; (3) shares issued by money market funds;
(4) shares of unaffiliated open-end mutual funds; (5) shares issued by unit investment trusts that are invested exclusively in one or more open-end funds; and (6) shares of Section 529 College Savings and Prepaid Tuition plans.
D. |
What Transactions are Prohibited by these Requirements
|
1. |
Front-Running or Scalping
|
Access persons of WCM are not permitted to “front-run” any securities transaction of a client or WCM, or to “scalp” by making securities
recommendations for clients with the intent of personally profiting from personal holdings of or transactions in the same or related securities, as noted in the section, Protection Of Material, Nonpublic And Other Confidential Information And
Prevention Of Insider Trading And Tipping.
2. |
No Access Person may sell short any security held in a client’s account managed by WCM.
3. |
Use of Confidential or Material, Nonpublic Information
|
Access person may not buy or sell any security if he or she has material, nonpublic information about the security or the market for the security
obtained in the course of his or her employment with WCM or otherwise, as noted in the section, Protection Of Material, Nonpublic And Other Confidential Information And Prevention Of Insider Trading And Tipping.
E. |
Personal Securities Transactions Which Must Be Pre-Cleared
|
Before placing any order to purchase or sell any security, or otherwise acquiring or disposing of a security, including participation in Initial Public
Offerings (“IPO”) and limited or private offerings, a Access Person of WCM must pre-clear the transaction with WCM’s Compliance Team, except as specifically noted below:
WCM Code of Ethics
17
Pre-clearance is not required for:
• |
U.S. government securities;
|
• |
U.S. government agency securities;
|
• |
Municipal bonds
|
• |
shares of any open-end mutual funds and securities of any other registered investment company, e.g., closed-end funds, exchange traded funds or unit investment trusts, not
affiliated with or sub-advised by WCM;
|
• |
high quality short-term debt instruments, such as bankers’ acceptances, commercial paper, repurchase agreements and bank certificates of deposit;
|
• |
purchases through automatic reinvestment of dividends pursuant to a dividend reinvestment plan;
|
• |
involuntary acquisitions or dispositions of securities, such as by inheritance or court-order upon divorce;
|
• |
transactions effected for any account or entity over which the Access Person does not have or share investment control, such as a “blind trust”;
|
• |
transactions in securities through an employer sponsored or other tax qualified employee benefit plan, such as a 401(k) plan;
|
• |
purchases or sales resulting from the exercise or assignment of options;
|
• |
purchases or sells in an Access Person’s account which is managed and directed by WCM;
|
• |
Index Futures, Commodity Futures, Interest Rate Futures, Index Options, Commodity Options and Interest Rate Options.
|
• |
purchases or sales in an intern’s Immediate Family Member’s account who shares the same household as the Access Person, except trades that are in IPOs, private placements &
limited offerings.
|
• |
such other securities or transactions as may be added to this list of exceptions in writing by the Chief Compliance Officer.
|
F. |
Obtaining Pre-Clearance
|
To obtain pre-clearance, an Access Person must log into Schwab CT and submit a pre-clearance form. Most requests are automatically approved or denied
based on conflicts with firm trades. The CCO or member of the Compliance Team will manually pre-clear Access Persons’ trades that are not able to be automatically approved. A member of the Leadership Team will
WCM Code of Ethics
18
pre-clear personal trades of the CCO that cannot be automatically approved by Schwab CT (i.e., require manual approval). The status of a pre-clearance request is viewable
in Schwab CT under the employee section “My Pre-clearances”.
A pre-clearance approval is valid until the subsequent close of the applicable market.
Several examples:
• |
Pre-clearance approval for a trade executed in the U.S. market expires at the subsequent close of the U.S. market (typically 4PM Eastern Time).
|
o |
Pre-clearance approval on Tuesday evening after the close of market on Tuesday is valid until the close of market on Wednesday.
|
o |
Pre-clearance approval on Friday evening after the close of market on Friday is valid until the close of market on Monday (assuming the market is open on Monday.)
|
o |
Pre-clearance approval on Thursday during market hours is valid until the close of market on Thursday.
|
• |
Pre-clearance approvals for a trade executed in a non-U.S. market expires at the subsequent close of that market.
|
For trades in instruments or securities that do not adhere to market hours (such as Limited Partnerships, etc.) pre-clearance approval is valid for 30
days.
Failure to follow the pre-clearance requirements places the firm at risk therefore is a consequential matter. In the event an Access Person violates
the pre-clearance requirements, the Compliance Team will email them regarding the violation and copy the Leadership Team. A pattern of frequent offenses indicates a disregard for the Code and will result in disciplinary action, such as the
revocation of personal trading privileges, fines, and even termination.
G. |
Identification of Securities Accounts and Reports of Securities Holdings
|
Access persons must report all securities accounts (including securities accounts of Immediate Family members residing in the same household as the
Access Person) in which the Access Person has any direct or indirect “beneficial interest,” by filing a Personal Brokerage Account Disclosure in Schwab CT. These reports must be completed, as required by the Code of Ethics Rule, Rule 204A-1, (1) no
later than 30 days after the end of each calendar quarter and (2) in the case of new Access Persons, within 10 days of the individual becoming an Access Person. The as-of date for initial reports (i.e., when an individual first becomes an Access
Person) must not be older than 45 days.
Accounts with “reportable securities”. Reports for securities accounts holding “reportable
securities” must contain:
WCM Code of Ethics
19
1. |
The title and type of security, and as applicable the exchange ticker symbol or CUSIP number, number of shares, and principal amount of each reportable security;
|
2. |
The name of any broker, dealer or bank with which the Access Person maintains an account in which any securities are held for the Access Person's direct or indirect benefit; and
|
3. |
The date the Access Person submits the report.
|
Accounts without “reportable securities”. Reports for securities accounts holding
securities excluded from the list of “reportable securities” requires only the name of any broker, dealer or bank with which the Access Person maintains an account and the date the Access Person submits the report.
Securities accounts linked to Schwab CT satisfy these reporting requirements for the periods in which the account is linked. If a securities account
can not be linked to Schwab CT or there is a period of time that the account is not linked, the information noted above must be manually entered into the form within Schwab CT, or, with approval, e-mailed to the Chief Compliance Officer.
These reports are reviewed by the Chief Compliance Officer or his designee. The reports of the Chief Compliance Officer are reviewed by the Chairman
and/or his designee.
If an Access Person has no securities accounts or holdings to report, they must affirm so through a quarterly affirmation via Schwab CT.
Late reporting is considered a violation of the Code of Ethics and SEC Rule, is not acceptable and will not be tolerated by WCM. This can lead to
disciplinary action against an Access Person, including possible termination.
H. |
Reporting of Securities Transactions
|
SEC rules impose strict requirements on WCM and its Access Persons with respect to the reporting of personal securities transactions. Access persons
must submit quarterly reports of all personal securities transactions (including securities accounts of Immediate Family members residing in the same household as the Access Person) in which the Access Person has a “beneficial interest,” by filing
a transaction report in Schwab CT. This report must be filed no later than 30 days after the end of each calendar quarter as required by the Code of Ethics Rule, Rule 204A-1.
Transactions of “reportable securities”. Reports for transactions of “reportable securities” must contain:
1. |
the date of the transaction, the title, and as applicable the exchange ticker symbol or CUSIP number, interest rate and maturity date, number of shares, and principal amount of each
reportable security involved the nature of the transaction (i.e., purchase, sale or any other type of acquisition or disposition);
|
WCM Code of Ethics
20
2. |
the price of the security at which the transaction was effected; the name of the broker, dealer or bank with or through which the transaction was effected; and the date the Access
Person submits the report.
|
Transactions of non-“reportable securities”. These transactions do not need to be reported.
Securities accounts linked to Schwab CT satisfy these reporting requirements for the periods in which the account is linked. If a securities account
cannot be linked to Schwab CT or there is a period of time that the account is not linked, the information noted above must be manually entered into the form within Schwab CT, or, with approval, e-mailed to the Chief Compliance Officer.
These personal securities transaction reports will be reviewed by the Chief Compliance Officer or his designee. The reports of the Chief Compliance
Officer will be reviewed by the Chairman and/or his designee.
If an Access Person has no reportable securities transactions to report, they must affirm so through a quarterly affirmation via Schwab CT.
Late reporting is considered a violation of the Code of Ethics and SEC Rule, is not acceptable and will not be tolerated by WCM. This can lead to
disciplinary action against an Access Person, including possible termination.
I. |
Confidentiality of Personal Securities Information
|
Access to reports of personal securities transactions, securities holdings, securities accounts, duplicate confirmations and account statements will be
restricted to the Chief Compliance Officer and such other persons as WCM may designate to assist the Chief Compliance Officer with review of the reports and pre-clearance. All such materials will be kept confidential, subject to the right of
inspection by the SEC or other government agencies, outside counsel for compliance purposes, and WCM’s Leadership Team.
J. |
Waivers
|
The Chief Compliance Officer may, in his discretion, after consultation with the Leadership Team, waive compliance by any person with any of the
restrictions and pre-clearance requirements set forth herein, if the Leadership Team finds that such a waiver: (i) is necessary to alleviate hardship in view of unforeseen circumstances or is otherwise appropriate under all of the relevant facts
and circumstances; (ii) will not be inconsistent with the purposes of WCM’s policies and procedures governing personal securities transactions; (iii) will not adversely affect the interests of clients or WCM; and (iv) is not likely to permit a
transaction or conduct that would violate provisions of applicable laws or rules.
Any waiver shall be documented by the Chief Compliance Officer and shall state the basis for the waiver. The Chief Compliance Officer shall promptly
send a copy of the waiver to the Leadership Team and shall maintain a copy in the Compliance program folders or Schwab CT.
WCM Code of Ethics
21
X. |
REPORTING TO THE MUTUAL FUND BOARD
|
No less frequently than quarterly, the Chief Compliance Officer or his/her designee will furnish to the Board of Directors of all mutual funds managed
by WCM, a written report that:
• |
Describes any issues arising under the Code of Ethics since the last report to the Board of Directors, including, but not limited to, information about material violations of the Code
of Ethics, or procedures and sanctions imposed in response to any material violations; and
|
• |
Certification that WCM has adopted procedures reasonably necessary to prevent Access Persons from violating the Code of Ethics.
|
The Firm will furnish to the Board of Directors of all mutual funds managed by WCM, a copy of the Code of Ethics and any material changes to the Code
of Ethics.
WCM Code of Ethics
22
EX-28.p.16
Personal Trading Policy and Code of Conduct
Category: Code of Ethics/Personal Trading
|
Policy Statement
This policy outlines the process where an employee of Mellon intends to engage in trading in a personal account and/or a beneficially owned personal account. Mellon has
adopted The Bank of New York Mellon Corporation Personal Securities Trading Policy and Code of Conduct (collectively, the “Code”) and the CFA Asset Manager Code of Professional Conduct. The Code and CFA Asset Manager Code of Professional Conduct are
referenced as Exhibit A & B respectively.
Definitions
Investment Employee: An employee who, in the normal conduct of his/her job responsibilities, has access (or are likely to be perceived
to have access) to nonpublic information regarding any advisory client’s purchase or sale of securities or nonpublic information regarding the portfolio holdings of any Proprietary Fund, is involved in making securities recommendations to advisory
clients, or has access to such recommendations before they are public.
Access Decision Maker (ADM) Employee: Generally, employees are considered to be ADM Employees if they are Portfolio Managers or
Research Analysts and make or participate in recommendations or decisions regarding the purchase or sale of securities for mutual funds or managed accounts.
Personal Trading Activity: Trading in investments or securities for the benefit of oneself or immediate family
member. This includes brokerage or investment accounts for which the employee is named as holder, has a beneficial interest or control and any in which the employee shares an ownership interest with persons who are not covered under this Policy or
has the power, directly or indirectly, to effect transactions in the account. This may be a formal power, e.g., through a power of attorney or a fiduciary relationship such as trustee or custodian, or an informal arrangement, including the accounts
of minor children and other financial dependents and, only when required by local regulation, the accounts of spouses and domestic partners.
Policy
The Personal Trading Policy applies to all Mellon employees (each, an “Employee”) and any of their beneficially owned personal accounts.
I. New Employees
a) Upon commencement of employment at Mellon, each new Employee must acknowledge in writing, that they will comply with the Code. All
Mellon Employees are classified as an Investment Employee (“IE”), and portfolio managers and research analysts will receive an additional classification as either an Access Decision Maker (“ADM”). A Mellon Compliance Officer will also periodically
review the status of and reclassify Employees whose responsibilities may have changed.
b) |
A member of Compliance will review the policy requirements with all newly hired Employees, either in a group setting or individually. Periodically, or upon request, Compliance may offer additional review sessions.
|
c) |
Compliance will contact all newly hired temporary employees, contractors and consultants (“Contractors”) to have them certify their compliance with the Code of Ethics and determine whether or not the Contractor will be required to
pre-clear and/or report personal security holdings.
|
d) |
Within 10 calendar days of employment, Employees are required to submit to The Bank of New York Mellon Corporation Ethics Office (“Ethics Office”) a copy of their beneficially owned accounts and reportable holdings in those accounts via
the automated Personal Trading Assistant (“PTA”), a web based third party application. Although the Ethics Office will request duplicate statements and confirms from Employees’ brokers, Employees are ultimately responsible for ensuring that
their broker(s) send the duplicate confirms and statements to the Ethics Office. All Mellon employees are required to maintain all beneficially owned accounts with an approved broker.
|
e) |
Employee non-discretionary/managed accounts do not have to be disclosed in PTA. However, employees with non-discretionary/managed accounts must notify Mellon Compliance of the account(s), complete a Managed Account Request Form prior to
opening such an account(s), complete an annual certification for the account(s) and provide quarterly statements on the account(s) as requested.
|
II. Pre-clearance Process
a) |
Employees who wish to place a personal securities transaction for a reportable security, as defined in the Code (collectively, a “Transaction”) must first request and receive approval to do so by accessing the PTA and completing and
submitting a Pre-Trade Authorization Form (“PTAF”). Employees must receive notice that the preclearance request was approved prior to placing a security trade. Approved Transactions must be executed no later than the end of the next business
day.
|
b) |
Requests will be denied for Transactions for which trades are pending in the same security in a client account and for at least two business days after trades were executed in the same security in a client account, subject to certain
deminimis exceptions as more fully explained in the Code. Moreover, Portfolio Managers are prohibited from trading in a security for seven days before and after trades in that security are executed in client accounts he or she manages.
|
Requests will also be denied for the following types of Transactions or any other Transactions prohibited in the Code but not listed here:
1. |
IPO’s (subject to certain exceptions outlined in the Code);
|
2. |
Securities on Mellon's restricted list (subject to certain deminimis exceptions outlined in the Code);
|
3. |
Short sales of Bank of New York Mellon securities;
|
4. |
Option transactions involving Bank of New York Mellon securities;
|
5. |
Sales of Bank of New York Mellon securities within 60 days of purchase (except in extreme hardship cases); or
|
6. |
Purchases of Bank of New York Mellon securities on margin.
|
III. Backup Manual Pre-clearance Process
If the PTA is, or will be, inoperable for an extended period of time the Compliance Officer may allow Employees to pre-clear their Transactions through a
manual process facilitated by the Mellon Compliance Department. All such pre- clearance requests must be made using the Mellon Manual Pre-clearance Request Form (“Form”).
Upon receipt of a completed Form, the Compliance Officer (or a designee) shall review the request using the Mellon order management system and any restricted lists. The Compliance Officer (or a
designee) will provide the Employee with notice, in writing, of the determination of the request. Copies of all Forms will be forwarded to the Ethics Office to ensure all executed trades were approved and compliance with the short term profit rule.
IV. Transaction
Review Process
The Ethics Office compares pre-clearance requests to the duplicate confirms received from Employees brokers. The Ethics Office conducts the comparison to ensure all Transactions
were approved and in compliance with the 30 calendar day short term trading prohibition on opposite transactions in the same security. Any exceptions are reported to the Compliance Officer and CCO.
V. Quarterly
Transaction Review Process
a. Each Employee is required to file within 30 days of
quarter end, via the PTA, a Personal Quarterly Transaction Report (QTR). A QTR must be filed for any full or partial quarter in which the Employee was employed at Mellon.
b. All Transactions listed on Employee QTRs will be reviewed in
an effort to assist Compliance personnel in ensuring that personal trading is being conducted in compliance with the Code. More specifically, the purpose of the review is to assist Compliance personnel in monitoring personal trading for “front
running” “7- Day Blackout violations (as a backup to the PTA system) and assist in identifying patterns of trading by Employee(s) that may lead to further review or require ongoing detailed monitoring.
c. The Compliance Officer, acting together with the Ethics
Office and senior Mellon management, will take all necessary and appropriate actions for any detected Code violations.
VI. Private
Placement Review
Private Placements require the pre-approval of the Employee’s Manager, Mellon’s product line CIO, the Mellon Compliance Department and the Bank of New York Mellon Investment
Ethics Council
Any Employee who seeks to invest in a private placement must complete the Placement Form (“PP Form”) and submit the completed PP Form to a Compliance Officer. Decisions
relative to such investments are based on the specific facts and circumstances. The Compliance Officer will provide the completed PP Form to the Employee’s manager and to Mellon’s CEO for review of the proposed Employee transaction. Upon approval by
the Employee’s manager and Mellon’s CEO, the Compliance Officer will forward the PP Form to the Ethics Office for final review by the Bank of New York Mellon Investment Ethics Council. Please see the Employee Investments in Mellon Advised Hedge Funds
Policy for additional steps that are required when requesting to invest in Mellon advised hedge fund.
VII. Volcker Covered Funds
Employees are prohibited from acquiring any initial or subsequent investment in a Volcker Covered Fund unless they obtain prior written approval from the Ethics Office,
Compliance Officer and product line CIO.
VIII. Sanctions
Employees who are not in compliance with this policy may be subject to sanctions. These sanctions may include, but are not limited to, disgorgement of any profit or any other
financial sanction, a warning, probation, suspension or termination of employment.
Reference
• Section 204A of the Investment Advisers Act of 1940
• Investment Advisers Act Rules 204-2(a)(12) and (13)
• Investment Company Act Rule 17j-1
• BNY Mellon’s Personal Securities Trading Policy
• BNY Mellon’s Code of Conduct
Policy Content Owners
Compliance Department
Revision History
February 2018 (Original)
October 2018
October 2018
____________
March 2021
Exhibit A
Refer to the attached:
BNY Mellon Personal Securities Trading Policy
BNY Mellon Code of Conduct
BNY Mellon Code of Conduct
Exhibit B
CFA Asset Manager Code of Professional Conduct
The most recent version of the CFA Asset Manager Code of Professional Conduct can be obtained through the below referenced link:
https://www.cfainstitute.org/ethics/codes/assetmanager/Pages/index.aspx
Policy Number: I-A-045
Effective Date: 26/01/2021
Personal Securities Trading Policy
Level 3 Policy
Note: This Policy is effective March 31, 2021. Please click here for the Policy in effect before March 31,
2021.
Publication Date
|
January 26, 2021
|
Effective Date
|
March 31, 2021 for all changes (except requirements related to Approved Brokers for employees based in UK and India - June 30, 2021)
|
Applicable to
|
All BNY Mellon Employees
|
Policy Owner
|
Steven Wachtel
Global Head of Securities Trading Compliance
|
Policy Author
|
Same as above
|
Periodic Review
|
12 months
|
PUBLIC
Personal Securities Trading Policy
POLICY NUMBER: I-A-045
Contents
1
|
Summary
|
4
|
||
2
|
Purpose
|
4
|
||
3
|
Applicability/Scope
|
4
|
||
4
|
Provisions of the Policy
|
5
|
||
4.1
|
Principal Requirements for all Employees
|
5
|
||
4.1.1
|
Avoidance of Conflicts of Interest
|
5
|
||
4.1.2
|
Trading in BNY Mellon Securities
|
5
|
||
4.1.3
|
Prohibitions When Trading in Non-Firm Securities
|
5
|
||
4.1.4
|
Initial Public Offerings (IPO)
|
6
|
||
4.1.5
|
Private Placements
|
6
|
||
4.1.6
|
BNY Mellon Affiliated Volcker Covered Funds
|
6
|
||
4.2
|
Monitored Employees
|
7
|
||
4.3
|
Classifications of Monitored Employees
|
7
|
||
4.4
|
Additional Requirements and Restrictions for Monitored Employees
|
8
|
||
4.4.1
|
Reporting for All Monitored Employees
|
8
|
||
4.4.2
|
Additional Reporting for ADM and Investment Employees
|
9
|
||
4.4.3
|
Account Statements and Trade Confirmations
|
9
|
||
4.4.4
|
Preclearance Prior to Trading
|
10
|
||
4.4.5
|
Additional Preclearance Restrictions for ADM and Investment Employees (de minimis limits)
|
10
|
||
4.4.5.1
|
Approval for De Minimis Transactions for ADM Employees and Investment Employees for Securities on Blackout List
|
10
|
||
4.4.5.1.1.1
|
Additional Restrictions for ADM employees (7 Day Blackout Period)
|
11
|
||
4.5
|
Managed Accounts
|
11
|
||
4.6
|
Prohibition on Short-Term Trading
|
11
|
||
4.7
|
Specific Restrictions for PREG Employees
|
12
|
||
5
|
Governance and Responsibilities
|
12
|
||
5.1
|
All Employees are responsible for:
|
12
|
||
5.2
|
Businesses and Corporate Functions
|
12
|
||
5.3
|
Employee Compliance/Securities Trading Conduct Group
|
13
|
||
5.4
|
Compliance Officers
|
13
|
||
5.5
|
Legal Department
|
13
|
||
5.6
|
Technology Department
|
13
|
||
6
|
Adherence and Control
|
13
|
||
7
|
Appendices
|
14
|
||
7.1
|
Definitions
|
14
|
||
7.2
|
Addendums (if necessary)
|
18
|
||
7.3
|
Document Governance
|
18
|
||
7.3.1
|
Periodic Review
|
18
|
||
7.3.2
|
Ownership/Questions
|
19
|
||
7.4
|
Version Control
|
19
|
||
7.5
|
Document Hierarchy
|
20
|
||
PUBLIC MM/DD/YYYY
2
Personal Securities Trading Policy
POLICY NUMBER: I-A-045
7.6 |
Other Applicable Documents | 21 |
3
|
PUBLIC MM/DD/YYYY
Personal Securities Trading Policy
POLICY NUMBER: I-A-045
1 Summary
Personal trading investments can lead to actual or perceived conflicts of interest which can undermine the integrity
of the actions of the Bank of New York Mellon Corporation, its subsidiaries and affiliates that are majority owned (the “Firm”).
The Firm is subject to various laws and/or regulations governing the personal trading of Securities/Financial Instruments (as defined in Section 7.1 of
this Policy and collectively referenced as “securities”). The Firm has established limitations on personal trading so that employees’ personal securities investments are conducted in compliance with the applicable rules and regulations and are free
from actual or perceived conflicts of interest.
2 Purpose
This Policy sets out the global minimum obligations and restrictions related to personal securities transactions for all employees, including requirements
and prohibitions related to the following:
• |
Avoidance of conflicts of interest
|
• |
Trading in Firm securities
|
• |
Trading in Non-Firm securities
|
• |
Initial Public Offerings
|
• |
Private Placements
|
• |
Firm-affiliated Volcker Covered Funds
|
This Policy also articulates additional requirements and restrictions for Monitored Employees who are likely to receive Firm or client information as normal
course in their roles. These additional responsibilities include, but are not limited to, the following:
• |
Filing of reports via the Personal Trading Assistant (PTA), the Firm’s electronic personal trading monitoring system
|
• |
Providing duplicate statements and trade confirmations directly to the Firm
|
• |
Preclearance prior to trading
|
• |
Prohibition on short term trading
|
3 Applicability/Scope
This Policy applies to all employees of the Firm when trading in securities unless such securities are listed as
“Exempt” under Section 7.1. Where indicated, this Policy may also apply to “Indirect Accounts,” as defined in Section 7.1 of this Policy.
An employee is defined as a Director (excluding non-employees), Officer, Agent, Temporary Worker, Contractor, Intern or any other person who works for the Firm,
regardless of their duration of employment or contract.
Where business/country-specific requirements are more stringent than those set out within this Policy, the business or country-specific rules prevail and you
must also comply with such rules.
PUBLIC MM/DD/YYYY
4
Personal Securities Trading Policy
POLICY NUMBER: I-A-045
4 Provisions of the Policy
4.1 Principal Requirements for all Employees
Failure to comply with any requirement in this Policy may subject you to discipline, up to and including termination of employment and referral to law
enforcement, when required.
4.1.1 Avoidance of Conflicts of Interest
You must not put your own interests ahead of the Firm and its clients. You must, comply with all applicable legal requirements, securities laws and the
Code of Conduct. Employees must treat all Firm and client information as confidential. Refer to the Firm’s Code of Conduct for additional guidance. You are prohibited from placing transactions in
securities if this would create, or be perceived to create a conflict of interest between you, your clients or the Firm. In accordance with securities and/or Market Abuse laws, you are prohibited from engaging in Insider Trading, trading while in
possession of Material Non-Public Information (MNPI) as defined by the Firm’s Information Barrier Policy (I-A-046), Front Running (as defined in Section 7.1 of this Policy) or any other potential market manipulative trading activity.
If you possess MNPI or have knowledge about client holdings, transactions, or recommendations, you must not:
• |
Engage or attempt to engage in trading on the basis of such information
|
• |
Recommend that another person engages in dealing or induce another person to engage in trading on the basis of the information; or
|
• |
Unlawfully disclose the information (Tipping)
|
4.1.2 Trading in BNY Mellon Securities
If you invest or trade in Firm securities, you must be aware of your responsibilities and be sensitive to even the appearance of impropriety. The
following prohibitions apply to all transactions in the Firm’s publicly traded securities, whether owned directly (i.e., in your name) or indirectly (see definition of Indirect Ownership in Section 7.1 of this Policy. The following activities are prohibited:
• |
Short Sales
|
• |
Short-Term Trading: Defined as purchasing and selling, or selling and purchasing Firm securities within any 60 calendar day period. If you engage in short-term trading, you will be required to
disgorge profits as determined by the Employee Compliance/Securities Trading Conduct group. This includes transactions in the Firm related employee benefit plans such as the BNY Mellon 401(k).
|
• |
Margin Transactions: However, you may use Firm securities to collateralize full-recourse loans for non-securities purposes or for the acquisition of securities other than those issued by the Firm.
|
• |
Option Transactions: Defined as any derivative transaction involving or having its value based upon any securities issued by the Firm, including the buying and writing of over-the-counter and
exchange traded options.
|
• |
Major Firm Events: Non-publicly announced events of which you have knowledge (prohibition will expire 24 hours after a public announcement is made).
|
4.1.3 Prohibitions When Trading in Non-Firm Securities
You must be sensitive to any impropriety in connection with your personal securities transactions in securities
of any issuer, including those owned indirectly (see Indirect Ownership defined in Section 7.1). You are prohibited from:
PUBLIC MM/DD/YYYY
5
Personal Securities Trading Policy
POLICY NUMBER: I-A-045
• |
Engaging in FX derivative trading
|
• |
Spread Betting: Taking bets on securities pricing, including FX spread-betting to reflect market/currency movement activities
|
• |
Short Selling
|
4.1.4 Initial Public Offerings (IPO)
You are prohibited from acquiring securities through an allocation by the underwriter of an IPO without the prior approval of the Employee
Compliance/Securities Trading Conduct group. Approval is only likely to be given in the following circumstances:
• |
The allocation comes through an employee of the issuer who has a direct family relationship to the Firm employee
|
• |
The issuance is arranged by governments to promote the public ownership of previously state owned assets
|
• |
Where a bank, savings and loan or insurance company converts from a structure owned by policyholders to one owned by investors (demutualization)
|
Approval may not be available to employees of registered broker-dealers due to certain laws and regulations (e.g., FINRA rules in the U.S.). If you have any
questions as to whether a particular offering constitutes an IPO, consult the Employee Compliance/Securities Trading Conduct group before submitting an indication of interest to purchase the security.
4.1.5 Private Placements
You are prohibited from acquiring any security in a private placement unless you obtain prior written approval from the Employee Compliance/Securities Trading
Conduct group, your Manager and Compliance Officer. Refer to MySource to obtain a copy of the Private Placement/Volcker Covered Fund to initiate the approval request Additional requirements include:
• |
If you are holding an investment of a privately-held (i.e., not traded on an exchange) Firm affiliated fund and you wish to divest all or a portion of your investment, you are required to obtain pre-approval from the Employee
Compliance/Securities Trading Conduct group prior to redemption. Refer to MySource for a copy of the request Affiliated Fund Request form.
|
• |
The Employee Compliance/Securities Trading Conduct group will generally not approve any private placement requests that appear to present an actual or potential conflict of interest. This includes instances where, among other things, the
opportunity is being offered to you by virtue of your position with the company or its affiliates or your relationship to a managed fund or account and whether or not the investment opportunity being offered to you could be re-allocated to a
client. So that no actual or potential conflict exists between the proposed private placement purchase and the interests of any managed fund or account, you must comply with any and all requests for information and/or documentation necessary
for the Employee Compliance/Securities Trading Conduct group.
|
• |
Within 30 days of being designated a Monitored Employee (see Sections 3.2 to 3.4 for information), you must disclose any existing private placement securities to the Employee Compliance/Securities Trading Conduct group who will determine
if you will be permitted to continue to hold the investment.
|
4.1.6 BNY Mellon Affiliated Volcker Covered Funds
You are prohibited from acquiring any initial or subsequent investment in a Firm affiliated Volcker Covered Fund (Refer to the Volcker Compliance site on
MySource) unless you obtain prior written approval from the
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Employee Compliance/Securities Trading Conduct group, your Manager and Compliance Officer. Unless your job duties are directly related to providing investment
advisory, commodity trading advisory or “other services” to the fund, your investment in such funds will not be permitted. Refer to MySource for a copy of the Private Placement/Volcker Covered Fund request form.
If you are newly hired and you hold an investment (either directly or indirectly) in an affiliated Firm Volcker Covered Fund you must receive permission to
continue to hold that investment. You must disclose your investment within 30 calendar days of your hire date. Refer to MySource for a copy of the Private Placement/Volcker Covered Fund request form. You may be required to divest your
ownership interest.
4.2 Monitored Employees
If you are determined to be at risk for receiving Firm or client information as described below, your personal trading and accounts where you have Indirect
Ownership (as defined in Section 7.1) are required to be monitored and you are thus deemed a Monitored Employee. There are strict limitations on such trading for Monitored Employees as further described in Section 4.4.
Monitored Employees are employees who, as a routine and normal course of their job:
• |
Are deemed to be at a high risk of receiving MNPI of issuer clients (generally, certain employees
located in Private Side businesses as defined by the Firm’s Information Barrier Policy I-A-046. |
• |
Have nonpublic information regarding advisory client’s purchase or sale of securities or nonpublic information regarding the portfolio holdings of a Proprietary Fund, is involved in making securities recommendations to advisory clients, or
has access to such recommendations before they are public.
|
• |
Have foreknowledge of the clients trading positions or plans such that the information may elevate the risk of Front Running or similar manipulative trading.
|
• |
Have access to inside information with respect to the Firm’s financial results in advance of such results being released to the public.
|
• |
Required by regulation – employees who work for a company broker-dealer or investment adviser (or their equivalents).
|
4.3 Classifications of Monitored Employees
The Firm has assigned Monitored Employees a classification that will correspond to the type of information they routinely are exposed
to as performing their job duties. They are as follows:
Classification Type
|
Definition
|
Access Decision Maker (ADM) Employee
|
Employees within Investment Management who are Portfolio Managers or Research Analysts and make or participate in recommendations or decisions regarding the purchase or
sale of securities for mutual funds or managed accounts. Portfolio Managers of broad-based index funds and traders are not typically classified as ADM Employees.
|
Insider Risk Employee
|
Employees who in the normal course of business are likely to receive MNPI regarding issuer clients. Typically includes employees in Issuer Services, Global Client
Management and Treasury Services as well as certain Corporate Staff functions.
|
Investment Employee
|
Employees in the normal course of business who:
• Have access to nonpublic
information regarding advisory client’s purchase or sale of securities or nonpublic information regarding the portfolio holdings of a Firm Proprietary Fund
|
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• Are involved in making
securities recommendations to advisory clients, or has access to such recommendations before they are public.
|
|
• Have foreknowledge of
clients trading positions or plans such that the information may elevate the risk of Front Running
|
|
This classification typically includes employees in Investment and
|
|
Wealth Management businesses as well as employees in other
|
|
Public side businesses or Corporate Functions who have an elevated risk (clear access to pre-trade settlement information) of
|
|
Front Running.
|
|
• Employees of a Firm business
regulated by certain investment company laws. Examples are:
|
|
• In the U.S., employees who are
“advisory persons” or “access persons” under Rule 17j-1 of the Investment Company Act of 1940 or “access persons” under Rule 204A-1 of the Advisers Act.
|
|
• In the U.K., employees in
companies undertaking specified activities
under the Financial Services and Markets Act 2000 (Regulated |
|
Activities), Order 2001, and regulated by the Financial Conduct
|
|
Authority.
|
|
• Any member of the Firm’s
Senior Management who, as part of his/her usual duties, has management responsibility for fiduciary activities or routinely has access to information about advisory clients’ securities transactions.
|
|
Pre-Release Earning Group
|
Includes all Executive Committee members, their administrative assistants
|
(PREG) Employee
|
and any individual determined by the Corporate Finance Department to have access to the Firm’s earnings in advance of public announcements.
|
Broker Dealer Monitored
|
Employees that by regulation are required to have their personal trading
|
Employee
|
monitored.
|
4.4 Additional Requirements and Restrictions for Monitored Employees
In addition to the requirements which apply to all employees as described in Section 3.1 of this Policy, all Monitored Employees are also subject to the
additional requirements noted below. These requirements apply to all securities accounts and holdings, for which you have direct and indirect ownership.
4.4.1 Reporting for All Monitored Employees
You are required to file various reports via the Personal Trading Assistant (PTA), the Firm’s electronic personal trading monitoring system. Required
reports must also include any securities (except those deemed exempt as defined in Section 7.1), held outside of an account (for example, if you hold physical securities outside of a brokerage account, you must report those securities). You are
required to file the following reports in order to be in compliance with the Policy:
• |
Initial Reports: Within 10 calendar days of being notified by the Employee Compliance/Securities Trading Conduct group you are a Monitored Employee, you must file an Initial Broker Accounts and an Initial Holdings Report. These
reports must contain a listing of all accounts that trade, or are capable of trading, securities. Initial Holdings Reports must be an accurate recording of accounts and securities holdings within the preceding 45 days of your being deemed a
monitored employee.
|
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• |
Annual Reports: On an annual basis and within 30 calendar days after the end of the year, you must file an Annual Holdings Report. The report must contain an accurate and current listing of securities held in all accounts that
trade, or are capable of trading securities.
|
• |
Ongoing Reporting: If you open a new account, or receive securities through a gift or inheritance, you must update your holdings in the PTA system within 10 calendar days of the event (i.e., account opening or date of receipt of
securities). For gifts/inheritance, you must disclose the name of the person receiving or giving the gift or inheritance, date of the transaction, and name of the broker through which the transaction was effected (if applicable). A gift of
securities must be one where the donor does not receive anything of monetary value in return. Preclearance is required for all reportable holdings that are being liquidated (e.g. an executor liquidating a portfolio).
|
• |
Updating Holdings: You are responsible for your securities holdings being accurate in the PTA System. This may require you to make manual adjustments for changes to your securities holdings (excluding exempt securities as defined in
Section7.1 of this Policy) that occur as a result of corporate actions, dividend reinvestments, or similar activity. These adjustments must be reported as soon as possible, but no less than annually.
|
4.4.2 Additional Reporting for ADM and Investment Employees
Further reporting requirements for ADM and Investment Employees include:
• |
Quarterly Reports (Investment and ADM employees only): Within 30 calendar days after the end of the quarter, you must file a Quarterly Transactions Report. The report must contain a list of all reportable transactions that occurred
in the quarter. You must certify all broker accounts that are capable of trading in reportable securities and all reportable securities held. Your report must be current within 45 calendar days of the date the report is filed.
|
• |
Contemporaneous Disclosure Reports (ADM employees only): Prior to making or acting upon a portfolio recommendation (buy/hold/sell) in a security you have direct or indirect ownership, written authorization must be obtained. Under no
circumstances may you provide portfolio recommendations or place trades based on their potential impact to your personal securities holdings, nor may you refuse to provide a recommendation or execute a transaction within the portfolio.to
avoid submitting a Contemporaneous Disclosure. There are a limited number of transactions that are exempt from this requirement. More information, including a copy of the Contemporaneous Disclosure Form can be found on MySource.
|
4.4.3 Account Statements and Trade Confirmations
Monitored Employees are required to provide duplicate statements and trade confirmations directly to the Firm. You must adhere to the following requirements:
• |
U.S., UK or India-based Monitored Employees
|
You must maintain all accounts with an approved broker-dealer (refer to MySource for the Approved Broker List). If you have securities held
in a physical form or held directly with an issuer, you must provide copies of account statements and trade confirmations.
Note: The approved broker requirement for employees based in the U.K. or India will be effective June 30, 2021.
• |
All other Monitored Employees (non-U.S., non-U.K. or non-India-based Monitored Employees) You must provide copies of account statements and trade confirmations to your designated local Compliance Officer, upon receipt or at least
quarterly. You are also required to enter your trade
|
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confirmation details into the PTA System within 10 calendar days of the transaction. You may be compelled to move your accounts and hold them with an
electronic broker-dealer where legally permissible and in jurisdictions where the Firm has made arrangements with a broker-dealer to provide automated electronic feeds to the PTA system. You will be notified when this requirement becomes effective
within your jurisdiction and are no longer required to manually enter your trade details into PTA.
4.4.4 Preclearance Prior to Trading
• |
Monitored Employees must receive approval in the PTA system to trade any security unless the security is expressly Exempt as defined in Section 7.1 of this Policy. You must also obtain preclearance for trades made by indirect owners.
|
NOTE: if you are classified as a Broker Dealer Monitored Employee, you are not required to preclear trades in any security; and if you are classified as a
PREG employee (see Section 3.7 of this Policy), you are only required to preclear trades in Firm securities (equities, fixed income, or derivatives) of The Bank of New York Mellon Corporation.
• |
Although preclearance approval does not obligate you to place a trade, you should not seek preclearance for transactions you do not intend to make. Do not discuss the response (e.g. approval or denial) to a preclearance request with anyone
(excluding any account co-owners or indirect owners). If you have questions regarding a response to a trade request, contact the Employee Compliance/Securities Trading Conduct group.
|
• |
If you receive approval to trade, the trade must be executed by the close of business the following day in the local jurisdiction. For example, if you receive approval on Monday at 3 PM EST, the preclearance is only valid until the close
of the trading day on Tuesday. You should be aware that all preclearance time stamps in the PTA are in EST.
|
• |
You are only permitted to place day only orders which are orders that expire at the end of the trading day. Orders that extend beyond a single trading day, such as “good-until-cancelled” or similar orders, are not permitted.
|
• |
You may also be subject to additional approvals, for example approval from your supervisor, depending upon your classification. Please check with your local Compliance Officer for additional information.
|
4.4.5 Additional Preclearance Restrictions for ADM and Investment Employees (de minimis limits)
ADM and Investment Employees will generally not be given preclearance approval to execute a transaction in any security that appears on their business
unit’s Blackout List (as defined in Section 7.1).
4.4.5.1 Approval for De Minimis Transactions for ADM Employees and Investment Employees for Securities on Blackout List
• |
ADM and Investment Employees are eligible to receive approval for two de minimis trades in the securities of any one issuer in each calendar month even if the security is on the Blackout List. De Minimis transactions are as follows:
|
• |
ADMs: transaction limit of 100 shares or $10,000 (whichever value is greater) for companies with a market capitalization of $5 billion or higher.
|
• |
Investment Employees: transaction limit of up to $50,000 for companies having a market capitalization of $20 billion or more; 250 shares or $25,000 (whichever value is greater) for companies having a market capitalization between $5
billion and $20 billion; and $100 shares or $10,000 (whichever value is greater) for companies having a market
|
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capitalization between $250 million and $5 billion.
Note: Currency is listed in USD. Use the local currency equivalent outside of the US.
4.4.5.1.1.1 Additional Restrictions for ADM employees (7 Day
Blackout Period)
• |
You are not permitted to buy or sell a security within 7 calendar days before and 7 calendar days after the investment company or managed account for which you are affiliated has effected a transaction in that security.
|
• |
Any trade initiated within the 7 Day Blackout Period is deemed a violation of Policy and as such you will be required to disgorge profits per the Employee Compliance/Securities Trading Conduct group in their sole discretion. This does not
apply to approved de minimis transactions during the 7 day Blackout Period.
|
4.5 Managed Accounts
If you have an account fully managed by a third-party (you have an investment management, trust or similar agreement) which specifically documents in writing
that you are unable to direct trades in the account, you must contact the Employee Compliance/Securities Trading Conduct group to determine if the account is eligible for exclusion from the reporting requirements, providing duplicate account
statements/trade confirms or preclearance requirements noted within this Policy. You must comply with all provisions of the Policy until the Employee Compliance/Securities Trading Conduct group deems the
account to be excluded in writing.
If your account is approved as managed, you are required to complete an annual certification in PTA attesting that the account continues to be maintained
under the account provisions the Employee Compliance/Securities Trading Conduct group relied upon to provide approval. In addition, you are required to provide copies of statements to the Employee Compliance/Securities Trading Conduct group when
requested.
4.6 Prohibition on Short-Term Trading
• |
Non-Firm Securities: Employees classified as ADM, Investment and Insider Risk are prohibited from engaging in short-term trading. Short term trading is defined as the purchasing then selling, or
selling then purchasing, the same or equivalent (derivative) security within 30 calendar days. PREG and Broker-Dealer Monitored employees are not subject to a holding period for non-Firm securities.
|
• |
Firm Securities: All employees are prohibited from purchasing then selling, or selling then purchasing any Firm securities (Firm securities include any securities issued by The Bank of New York
Mellon Corporation and its subsidiaries, including, but not limited to, shares of common stock, preferred stock or bonds of the Firm) within 60 calendar days.
|
Employees who engage in short-term trading in non-Firm securities (within 30 calendar days) or Firm securities (within 60 calendar days) will be issued a violation and any profits
realized must be disgorged.
Example: Transactions resulting in a position that is liquidated (sell), and then a new position is
re-established (buy), would meet the criteria for a profit disgorgement.
• |
Profit is based upon the difference between the most recent purchase and sale prices for the most recent transactions. You should be aware that profit for disgorgement purposes may differ from the capital gains calculations for tax
purposes.
|
• |
The disposition of any disgorged profits will be at the discretion of the Firm to a bona fide and legally permitted charity. You will be responsible for any tax and related costs.
|
• |
Profit disgorgement, where applicable, is not required for any security that is deemed Exempt (as defined in Section 7.1 of this Policy) and trades in Proprietary Funds conducted within the BNY Mellon 401(k).
|
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4.7 Specific Restrictions for PREG Employees
Every quarter the Firm imposes a restriction on PREG employees. As such, you are prohibited from trading in the Firm’s securities from 12:01 AM Eastern
Standard Time, on the 15th day of the month preceding the end of each calendar quarter through the first trading day after the public announcement of the Firm’s earnings for that quarter.
For example, if earnings are released on Wednesday at 9:30 AM Eastern Standard Time, you may not trade the Firm’s securities until Thursday at 9:30 AM
Eastern Standard Time. Non-trading days, such as weekends or holidays, are not counted as part of the restricted period. At its discretion, the Firm may extend the blackout period for some or all PREG Employees. You will be notified if there is such
an extension.
The Blackout Period includes trades in various employee plans. Specifically, you may not make payroll deductions, investment elections changes or
reallocation of balances that might impact your holdings in company stock in the BNY Mellon 401(k) Plan; you may not exercise options granted through the employee incentive compensation or similar plan; you may not enroll in, or make payroll
deduction changes, in your Employee Stock Purchase Plan.
If you trade Firm securities made during the Blackout Period, you must unwind the trade and surrender profits as determined by the Firm in its sole
discretion. Any losses due to the unwinding are yours to incur. Further, you may be subject to disciplinary action or referral to law enforcement when necessary.
5 Governance and Responsibilities
5.1 All Employees are responsible for:
• |
Adhering to all sections of this Policy as it relates to their role.
|
• |
Immediately contacting the Employee Compliance/Securities Trading Conduct group or your Compliance Officer (or anonymously through the Firm’s Ethics Help Line or Ethics Hot Line) if a known or suspected violation of this Policy occurred.
|
5.2 Businesses and Corporate Functions
Management of the Firm’s Business and Corporate Staff groups are responsible for:
• |
Classifying employees and developing business line polices/procedures to describe the protocols for assigning classifications that are consistent with this this Policy, seeking guidance from Compliance as needed.
|
• |
Retaining accurate records of each employee’s classifications in their business unit, maintaining proper controls so that the classifications are current and providing an attestation to Compliance that the classification of the employees
are accurate, when requested.
|
• |
Communicating employees’ classification and overseeing staff so that they are properly trained on the Policy requirements.
|
• |
Overseeing the timely completion of all required reports, violation notices and certifications as required by this Policy.
|
• |
Constructing (and keeping current) a list of securities appropriate for Policy restrictions; typically this will consist of trading systems required for employee monitoring, portfolio manager codes, and designated approvers. Generally this
detail will be required only in instances where a Business or Corporate Functions have staff classified as an Investment or ADM employee.
|
• |
When required, providing timely and accurate updates to the list of Proprietary Funds (those that are advised, sub-advised or underwritten by the business) to the Employee Compliance/Securities Trading Conduct group.
|
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5.3 Employee Compliance/Securities Trading Conduct Group
The Employee Compliance/Securities Trading Conduct group is responsible for:
• |
Maintaining all necessary records to demonstrate compliance with this Policy in a readily accessible place, for seven years from their creation. This includes but is not limited to versions of this Policy, record of employee violations and
actions taken, holdings and transaction reports required by this Policy, list of monitored employees and their classifications, and lists of securities appropriate for restriction as reported by a Line of Business and/or Corporate Function.
|
• |
Treating employee related records as “highly confidential”, to the extent permissible by law.
|
5.4 Compliance Officers
Compliance Officers are responsible for:
• |
Providing policy training to employees when requested by the Employee Compliance/Securities Trading Conduct group.
|
• |
Reporting compliance with this Policy, including detail on violations, to Legal Entity and Fund Boards, as required by law, regulation or policy.
|
• |
When requested by the Employee Compliance/Securities Trading Conduct group, approving requests for investment.
|
5.5 Legal Department
The Legal Department is responsible for providing legal analysis of new and revised legislation of all jurisdictions regarding personal securities trading laws
and regulations and participating in the review of material policy amendments.
5.6 Technology Department
The Technology Department is responsible for providing support for internally hosted applications so that systems function properly, including various files
are properly loaded into the system, developing an alert process to detect any failed or non-received files, and adequately testing all software updates or hardware installations.
6 Adherence and Control
Failure to comply with any aspect of this Policy may result in the imposition of serious sanctions and employee will be issued a violation notice. You may also
receive additional sanctions, which include, but are not limited to, the disgorgement of profits, cancellation of trades, selling of positions, and suspension of personal trading privileges, and may result in an employee being subject to corrective
action as outlined in Managing Performance and Conduct Through Corrective Action (II-H-610-US) for U.S.-based employees (or the applicable corrective action policy for non-U.S. based employees),1 up to and including termination of employment and referral to law enforcement, when required.
If you know of or suspect a violation of this Policy has occurred, immediately contact the Employee Compliance/Securities Trading
Conduct group or your Compliance Officer. You may also report known or suspected violations anonymously through the Firm’s Ethics Help Line or Ethics Hot Line.
1 View the Policies Portal or consult your local HR Partner for the policy for the relevant jurisdiction.
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Amendments to or waivers of any requirements discussed above are at the discretion of the Chief Compliance Officer or their designee. When required, the concurrence of other
officers or directors of the Firm may also be needed. Any waiver or exemption must be evidenced in writing to be valid.
7 Appendices
7.1 Definitions
Term
|
Definition/Meaning of Term
|
Automatic Investment Plan
|
A program in which regular periodic purchases (withdrawals) are made automatically to/from investment accounts in accordance with a predetermined schedule and allocation.
Examples include: Dividend Reinvestment Plans (DRIPS), payroll deductions, bank account drafts or deposits, automatic mutual fund investments/withdrawals (PIPS/SWIPS), and asset allocation accounts.
|
Blackout List
|
List of securities submitted by a Business Unit for which there are pending or executed transactions for an affiliated account (other than an index fund).
|
Firm Securities
|
Include any securities issued by The Bank of New York Mellon Corporation and its subsidiaries, including, but not limited to, shares of common stock, preferred stock or
bonds of the Company.
|
Exempt Securities/Financial Instruments (Collectively “Exempt Securities” or “Exempt”)
|
All securities require reporting and preclearance unless expressly exempt by this Policy. The following securities are exempt for all classifications of employees:
• Cash, cash-like securities, such
as bankers’ acceptances, bank CDs and time deposits, money market funds, FX spot transactions, commercial paper and repurchase agreements.
• Cryptocurrencies, regardless of
where they are held (in brokerage exchange accounts or in personal cryptocurrency wallets).
Note: Direct participation investments in Initial Coin Offerings (ICOs), pooling money with others with the intent to invest in
digital assets or cryptocurrencies and creating investment vehicles to sell interest in Limited Partnerships (LPs) or Master Limited Partnerships (MLPs) for the purpose of investing in digital assets or cryptocurrencies are all considered to
be private securities transactions that must be reported.
• Employee investments in their
sovereign governments. Obligations of other instrumentalities or quasi-government agencies are not exempt.
• Securities issued by open-end
investment companies (i.e., mutual funds and variable
|
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capital companies) that are not Proprietary
Funds. Proprietary Funds are exempt for employees classified as Insider Risk.
• Securities in retirement plans
properly organized under local law of companies not associated with the Firm (e.g., spouse’s plan, previous employer’s plan, etc.). This exemption is not
applicable to any plan wherein the trades can be directed in common stock by the account holder.
• Securities in college tuition
plans for dependents properly organized under local law. It should be noted that this exemption is not applicable securities that are deemed to be a Proprietary Fund for employees classified as an ADM and Investment Employees.
• Fixed annuities.
• Variable annuities, as long as
the sub-accounts are not invested in Proprietary Fund sub-accounts.
• Securities held in approved
non-discretionary (managed) accounts.
• Non-financial commodities (e.g.,
agricultural futures, metals, oil, gas, etc.), currency, crypto-based currency, and financial futures (excluding stock and narrow-based stock index futures).
• Non-Proprietary ETFs are exempt
from Preclearance but are required to be reported for ADM, Investment and Insider Risk Employees.
• Transactions that are
involuntary (such as stock dividends or sales of fractional shares); however, sales initiated by brokers to satisfy margin calls are not considered involuntary.
• Transactions pursuant to the
exercise of rights (purchases or sales) by an issuer made pro rata to all holders of a class of securities, to the extent such rights were acquired from such issuer.
• Sales effected pursuant to a
bona fide tender offer.
• Transactions pursuant to an
automatic investment plan, including payroll withholding to purchase Proprietary Funds.
|
|
Front Running
|
The purchase or sale of securities for your own or the company’s accounts on the basis of your knowledge of the company’s or company’s clients trading positions or plans.
|
Index Fund
|
An investment company or managed portfolio (including indexed accounts and model driven accounts) that contain securities in proportions designed to replicate the
performance of an independently maintained,
|
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broad-based index or that is based not on investment discretion but on computer models using prescribed objective criteria to replicate such an independently maintained
index.
|
|
Indirect Ownership
|
Generally, you are the indirect owner of securities if you are named as power of attorney on the account or, through any contract, arrangement, understanding,
relationship, or otherwise, you have the opportunity, directly or indirectly, to share at any time in any profit derived from a transaction in them. This includes trades which are effected by or on behalf of the employee when the trade is
carried out for the account of any of the persons referenced below. Common indirect ownership situations include, but are not limited to:
• Securities held by members of
your Immediate Family by blood, marriage, adoption, or otherwise, who share the same household with you;
“Immediate Family” includes any person with whom they have a family relationship, or whom they have close links, such as your spouse, domestic partner, children
(including stepchildren, foster children, sons-in-law and daughters-in-law), grandchildren, parents (including step-parents, mothers-in-law and fathers-in-law), grandparents, and siblings (including brothers-in-law, sisters-in-law and
stepbrothers and stepsisters):
• Any person in conjunction with
whom the employee has a direct or indirect material interest in the outcome of the trade – other than obtaining a fee or commission for the execution of the trade;
Employees must consider this requirement and report trades which fit under the above definition to avoid violations and breaches
of both regulations and Policy.
|
Initial Public Offering (IPO)
|
The first offering of a company's securities to the public.
|
Investment Clubs
|
Organizations whose members make joint decisions on which securities to buy or sell. The securities are generally held in the name of the investment club. Prior to
participating in an investment club, all Monitored Employees are required to obtain written permission from their local Compliance Officer to participate in the club. If permission is granted, the account is subject to all aspects of this
Policy.
|
Investment Company
|
A company that issues securities that represent an undivided interest in the net assets held by the company. Mutual funds are open-end investment companies that issue and
sell redeemable securities
|
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representing an undivided interest in the net assets of the company.
|
|
Money Market Fund
|
A mutual fund that invests in short-term debt instruments where its portfolio is valued at amortized cost so as to seek to maintain a stable net asset value (typically of
$1 per share).
|
Non-Discretionary (Managed) Account
|
An account in which the employee has a beneficial interest but no direct or indirect control over the investment decision making process. Any such accounts of Monitored employees must be
approved by the Employee Compliance/Securities Trading Conduct group in writing in order to be exempt from the reporting and preclearance requirements noted in this Policy.
|
Option
|
A security which gives the investor the right, but not the obligation, to buy or sell a specific security at a specified price within a specified time frame.
|
Short term trading in option positions
|
Opening and closing or closing and opening an option position within 30 days of each other or opening an option position within 30 days of expiration will result in any
profits being subject to disgorgement. When opening an option position against an existing common stock holding you must have held that position for at least 30 days to avoid any profits being subject to disgorgement.
|
Private Placement
|
An offering of securities exempt from registration under various laws and rules, such as the Securities Act of 1933 in the U.S. and the Listing Rules in the U.K. Such offerings are exempt from
registration because they do not constitute a public offering. Private placements can include limited partnerships, certain cooperative investments in real estate, co-mingled investment vehicles such as hedge funds, investments in
privately-held and family owned businesses and Volcker Covered Funds. For the purpose of this policy, time-shares and cooperative investments in real estate used as a primary or secondary residence are not considered to be private placements.
|
Proprietary Fund
|
An investment company or collective fund for which a Company subsidiary serves as an investment adviser, sub-adviser or principal underwriter. The Proprietary Fund
Listing can be found on MySource on the Compliance and Ethics homepage.
|
Securities/Financial Instruments (Collectively “Securities”)
|
Any investment that represents an ownership stake or debt stake in a company, partnership, governmental unit, business or other enterprise. It includes stocks, bonds,
notes, evidences of indebtedness, certificates of participation in any profit-sharing agreement, units in collective investment undertakings, collateral trust certificates and certificates of deposit. It also includes security-based
derivatives and swaps and many types
|
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Personal Securities Trading Policy
POLICY NUMBER: I-A-045
of puts, calls, straddles and options on any security or group of securities; fractional undivided interests in oil, gas, or other mineral rights; and investment
contracts, variable life insurance policies and variable annuities whose cash values or benefits are tied to the performance of an investment account. Unless expressly exempt, all securities transactions are covered under the provisions of
this policy (See exempt securities).
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Short Sale
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The sale of a security that is not owned by the seller at the time of the trade.
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Spread Betting
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A type of speculation that involves taking a bet on the price movement of a security. A spread betting company quotes two prices, the bid and offer price (also, called the
spread), and investors bet whether the price of the underlying security will be lower than the bid or higher than the offer. The investor does not own the underlying security in spread betting, they simply speculate on the price movement of
the stock.
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Tender Offer
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An offer to purchase some or all shareholders' shares in a corporation. The price offered is usually at a premium to the market price.
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Volcker Covered Fund
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Generally, a “Volcker Covered Fund” is a domestic or foreign hedge fund, private equity fund, venture capital fund, commodity pool or alternative investment fund (AIF)
that is sold in a private, restricted or unregistered offering to investors who must meet certain net worth, income or sophistication standards or is sold to a restricted number of investors.
Generally, the fund is not registered with a securities/commodity regulator and therefore cannot be offered to the general or retail public unless the investor meets some
type of qualification to demonstrate the investor does not need the protection of the securities or commodities regulations.
A complete list of Covered Funds can be found at the Volcker Compliance Site on MySource or refer to the Volcker Covered Funds Policy (Corporate Policy
I-A-049).
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7.2 Addendums (if necessary)
N/A
7.3 Document Governance
7.3.1 Periodic Review
This Level 3 Policy will have a mandatory periodic review of 12 months.
Note: If this Policy requires changes outside of the periodic review date AND the Policy is reviewed in its entirety at such time that the changes are
incorporated, the periodic review date will be refreshed.
PUBLIC MM/DD/YYYY
18
Personal Securities Trading Policy
POLICY NUMBER: I-A-045
7.3.2 Ownership/Questions
Ownership of this Policy lies with the Owner noted below. Questions should be directed to the Owner or Contact(s) noted below:
Policy
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Policy
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Version
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Review
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Next
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Additional Contact(s) for Questions
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Owner
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Approver
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and
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Review
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Approval
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Date
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||||
Date
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|||||
Steven
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Diane
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13
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December
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December
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Wachtel
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Hausman
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22, 2020
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22, 2021
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Global Head of Securities
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Global Head of Employee
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Trading
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Compliance
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||||
Compliance
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7.4 Version Control
Version Number
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Date of Change
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Author (and Role of Author) of Change
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Description of Change
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14
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January 26, 2021
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Carol Cersosimo
Manager Personal Securities
Trading Group |
Revised to reflect reporting requirement for Insider Risk employees for Non-Proprietary ETFs
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13
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January 15, 2021
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Steven Wachtel
Global Head of Securities
Trading Compliance
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Streamlined employee classifications, added Approved Broker requirement for UK and India-based employees, updated indirect ownership section to comply with MiFID II and
instituted a strict 30 day hold requirement for non-company securities.
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12
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January 15, 2019
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Carol Cersosimo
Manager Personal Securities
Trading Group |
Revised to transfer the classification responsibility from Local Compliance to the 1st Line of Business for
Investment Services; removed reference to IEC Oversight and Senior Leadership Team Members.
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11
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June 8, 2018
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Gerald DiMarco
Manager
Global Ethics Office
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The document was reviewed and reapproved without changes, pending substantive revisions anticipated for July 2018.
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PUBLIC MM/DD/YYYY
19
Personal Securities Trading Policy
POLICY NUMBER: I-A-045
10
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April 3, 2018
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Gerald DiMarco
Manager
Global Ethics Office
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Revised to include existing requirement for pre-approval prior to divesting from an affiliated fund; other minor edits.
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7.5 Document Hierarchy
Document Type
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Name of Document
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Relationship
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Level 3 Policy
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Employee Compliance Policy (II-A- 600)
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Parent
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Tier III Procedure
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Personal Securities Trading – Compliance (III-A-200)
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Child
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Tier III Policy
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Risk Personal Securities Trading Policy (III-GG-420)
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Child
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Tier III Procedure
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Technology Personal Securities Trading Administration Procedure (III-PI-1.057)
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Child
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Tier III Procedure
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Personal Securities Trading: Overview (III-RG-041)
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Child
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Tier III Policy
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Personal Securities Trading Policy (III-KW-7.05)
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Child
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Tier III Policy
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Middle Office Personal Securities Trading Policy (III-PC-43.624)
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Child
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Tier II Policy
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Investment Management Personal Securities Trading - Employee Classification Policy (II-K-010)
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Child
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Tier III Policy
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Personal Securities Trading – AS (III-OA-0.039)
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Child
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Tier III Procedure
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Personal Securities Trading (III-H- 15)
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Child
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Tier III Procedure
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CCM Personal Securities Trading Procedure (III-OB-1.1241)
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Child
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Tier III Procedure
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Personal Securities Trading: Overview (III-OC-1.395-210)
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Child
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Tier II Policy
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Operations Personal Securities Trading Policy (II-PC-10.100)
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Child
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Tier III Procedure
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Depositary Receipts Securities Firewall and Personal Securities Trading Procedure (III-OD-1.106)
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Child
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Tier III Procedure
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Personal Securities Trading (III-TS- 1.197-105)
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Child
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Tier III Procedure
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Personal Securities Trading (III-J- 180)
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Child
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PUBLIC MM/DD/YYYY
20
Personal Securities Trading Policy
POLICY NUMBER: I-A-045
Tier III Procedure
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Accounting Services Personal
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Child
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Trading Classification Procedure
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||
(III-PC-46.019)
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7.6 Other Applicable Documents
Document Type
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Name of Document
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Tier I Policy
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Code of Conduct (I-A-010)
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Tier I Policy
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Business Conflicts of Interest (I-A-035)
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Tier I Policy
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Information Barrier Policy (I-A-046)
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Tier I Policy
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Policy on Rule 10b5-1 Plans (I-C-170)
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Tier I Policy
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Market Abuse Policy (I-A-040)
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Tier I Policy
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Volcker Covered Funds Policy (I-A-049)
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Tier I Policy
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Managing Performance and Conduct through Corrective Action (II-H-610)
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21
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PUBLIC MM/DD/YYYY
Code of
Conduct
DOING WHAT’S RIGHT
TABLE OF CONTENTS
DOING WHAT’S RIGHT // 2
HOW TO REPORT A CONCERN // 3
KEY PRINCIPLES OF OUR CODE // 4
WHAT YOU SHOULD KNOW ABOUT OUR
CODE OF CONDUCT // 5-9
Our values // 5
Purpose of our Code // 6
Who must follow this Code? // 6
Waivers of the Code for executive officers // 6
What is expected of employees? // 7
Cooperating with Regulatory Agencies // 8
What is expected of managers // 8
Managing risk as a manager // 8
Responsibility to ask questions and report concerns // 8
What happens when a concern is reported? // 9
Zero tolerance for retaliation // 9
Cooperating with an investigation // 9
Direct Communication with Government and
Regulatory Authorities // 10
Communication of Trade Secrets to Government and
Regulatory Authorities // 10
RESPECTING OTHERS // 11-15
Mutual respect and professional treatment // 12
Harassment-free environment // 14
Safety and security // 15
Managers’ responsibilities // 15
AVOIDING CONFLICTS // 17-25
Overview // 18
Gifts and entertainment // 19
Outside employment and business dealings // 22
Outside service as a Director, Trustee, Officer, Investment
Committee Member, Partner or Business Owner of a
for-profit business or a not-for-profit organization // 24
Ownership of an outside business // 25
Fiduciary appointments // 25
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Personal investment decisions // 25
Dealing with family and close personal friends // 26
Corporate opportunities // 27
CONDUCTING BUSINESS // 29-33
Fair competition and anti-trust // 30
Anti-corruption and improper payments // 32
Combating financial crime and money laundering // 33
WORKING WITH GOVERNMENTS // 35-37
Your obligations // 36
Basic principles // 37
PROTECTING COMPANY ASSETS // 39-46
Financial integrity // 40
Additional standards for senior financial
professionals // 41
Use of company assets // 41
Protecting client and employee records and observing
our privacy principles // 42
Records management // 43
Use of computers, systems and corporate
information // 44
Inside or proprietary information // 45
SUPPORTING OUR COMMUNITIES // 48-52
Political activities // 49
Investor and media relations // 50
Charitable contributions and corporate sponsorship // 51
Participating in trade associations, conferences
and speaking engagements // 51
ADDITIONAL HELP // 52-53
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The Code of Conduct does not alter the terms and conditions of your employment. Rather, it helps each of us to know what must be done to make sure we always
Do What’s Right. The most current version of the Code can be found on MySource. Throughout the Code, references to company policies apply only to global policies that cover all employees and do not include additional policies you must follow that
are specific to your location or line of business. The Code is not intended to fully describe the requirements of referenced policies, which can be found in their entirety on MySource.
1
DOING WHAT’S RIGHT
AT BNY MELLON, “DOING WHAT’S RIGHT” MEANS
– Contributing to an ethical culture is expected and valued,
– Conducting business in full compliance with all applicable laws and regulations, and in accordance with the
highest ethical standards,
– Fostering honest, fair and open communication,
– Demonstrating respect for our clients, communities and one another,
– Being accountable for your own and team actions, and
– Being willing to take a stand to correct or prevent any improper activity or business mistake.
HOW TO DO WHAT’S RIGHT
– Put company values, policies and procedures into action,
– Know the laws and regulations affecting your job duties and follow them,
–Take responsibility for talking to someone if you see a problem, and
–Ask questions if you are unsure of the right thing to do.
WHEN YOU ARE UNCERTAIN, ASK YOURSELF THESE QUESTIONS
– Could the action affect the company’s reputation?
– Would it look bad if reported in the media?
–Am I uncomfortable taking part in this action or knowing about it?
– Is there any question of illegality?
– Will the action be questionable with the passage of time?
If the answer to any of these questions is “yes,” ask more questions. Keep asking until you get a satisfactory answer. Talk to your manager, the Compliance and Ethics
Department, Legal or Human Resources, or call the Ethics Office before doing anything further. Don’t stop asking until you get the help you need.
IT’S YOUR OBLIGATION
TO DO WHAT’S RIGHT.
2
HOW TO REPORT A CONCERN
Usually, the best place to start is by talking to your manager. If this makes you uncomfortable, then consider the options below.
Ethics Help Line
(Operated by members of the company’s Ethics Office)
– United States and Canada: 1-888-635-5662
– Europe: 00-800-710-63562
– Brazil: 0800-891-3813
– Australia: 0011-800-710-63562
– Asia: appropriate international access code +800-710-63562 (except Japan)
– Japan: appropriate international access code +800-710-6356
– All other locations: call collect to 412-236-7519 Please note that your phone call can be
anonymous.
E-mail: [email protected] (To remain anonymous, please use the telephone help line for reporting your concern.)
Ethics Hot Line
(Operated by EthicsPoint, an independent hot line administrator)
– United States and Canada: 1- 866-294-4696
– Outside the United States dial the AT&T Direct Access Number for your country
and carrier, then 866-294-4696
AT&T Direct Access Numbers
by Country/Carrier – United Kingdom: British Telecom 0-800-89-0011; C&W 0-500-89-0011; INTL
0-800-013-0011
– India: 000-117
– Brazil: 0-800-890-0288
– Ireland: 1-800-550-000; Universal International Freephone 00-800-222-55288
– Japan: Softbank Telecom 00 663-5111; KDDI 00 539-111
– Australia: Telstra 1-800-881-011; Optus
1-800-551-155 |
– Hong Kong: Hong Kong Telephone 800-96-1111; New World Telephone 800-93-2266
– Singapore: Sing Tel 800-011-1111; StarHub 800-001-0001
Web Report: http://www.ethicspoint.com (hosted on EthicsPoint’s secure servers and is not part of
the company’s web site or intranet).
Please note that all contacts to EthicsPoint can be anonymous.
Incident Reporting
If your concern involves potential criminal or unusual client activity, you must file an Incident Report within 72 hours. In
the U.S., you can file an Incident Report using the icon on your PC desktop. In other locations, you should contact your compliance officer for assistance in following country-specific guidelines.
Director’s Mailbox
If your concern involves questionable accounting or auditing matters, you may also report your concern to the Presiding
Director of the Board (who is independent of management). You can contact the Presiding Director by sending an e-mail to non-management [email protected] or by postal mail addressed to:
BNY Mellon Corporation
Church Street Station
PO Box 2164
New York, New York 10008-2164 USA
Attention: Non-Management Director
Please note the postal mail option can be anonymous.
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3
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KEY PRINCIPLES OF OUR CODE
RESPECTING OTHERS
We are committed to fostering an inclusive workplace where talented people want to stay and develop their careers. Supporting a diverse, engaged workforce
allows us to be successful in building trust, empowering teams, serving our clients and outperforming our peers. We give equal employment opportunity to all individuals in compliance with legal requirements and because it’s the right thing to do.
AVOIDING CONFLICTS
We make our business decisions free from conflicting outside influences. Our business decisions are based on our duty to BNY Mellon and our clients, and not
driven by any personal interest or gain. We are alert to any potential conflict of interest and ensure we identify and mitigate or eliminate any such conflict.
CONDUCTING BUSINESS
We secure business based on honest competition in the marketplace, which contributes to the success of our company, our clients and our shareholders. We
compete in full compliance with all applicable laws and regulations. We support worldwide efforts to combat financial corruption and financial crime.
WORKING WITH GOVERNMENTS
We follow all requirements that apply to doing business with governments. We recognize that practices that may be acceptable when dealing with a private
company that is the client may cause problems or be a violation of law when working with a government.
PROTECTING COMPANY ASSETS
We ensure all entries made in the company’s books and records are complete and accurate, and comply with established accounting and record-keeping procedures.
We maintain confidentiality of all forms of data and information entrusted to us, and prevent the misuse of information belonging to the company or any client.
SUPPORTING OUR COMMUNITIES
We take an active part in our communities around the world, both as individuals and as a company. Our long-term success is linked to the
strength of the global economy and the strength of our industry. We are honest, fair and transparent in every way that we interact with our communities and the public at large.
4
At the foundation of our Code of Conduct are our Values—Passion for Excellence, Integrity, Strength in
Diversity and Courage to Lead
Our values underscore our commitment to be a client-focused, trusted financial
institution driven by an empowered global team dedicated to outperforming in every market we serve.
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WHAT YOU SHOULD KNOW ABOUT OUR CODE OF CONDUCT
OUR VALUES
Our values provide the framework for our decision-making and guide our business conduct. Incorporating these values into our actions helps us to do what is right and
protect the reputation of the company.
– Passion for Excellence: We get it done. We strive to be extraordinary.
– Integrity: We do what is right, always. We challenge each other – even when it is uncomfortable.
– Strength in Diversity: We seek out who is missing and help everyone feel included. We invest in each other’s success.
– Courage to Lead: We take risks necessary to lead. We grow and move on from failures.
WHAT OUR VALUES DO:
– Explain what we stand for and our shared culture
– Span geographies and lines of business
– Represent the promises made to our clients, communities, shareholders and each other
– Are critical to our success
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5
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PURPOSE OF OUR CODE
Today’s global marketplace is filled with a host of new challenges and changes, but one constant guides us — the mandate to meet the highest
standards of legal and ethical integrity.
The Code of Conduct is the foundation of our commitment to Doing What’s Right, but it is not intended to describe every law or policy that applies
to you. Nor does it address every business situation you may face. You’re expected to use common sense and good judgment, and seek advice when you’re unsure of the proper response to a particular situation.
The Code provides the framework and sets the expectations for business conduct. It clarifies our responsibilities to each
other, clients, suppliers, government officials, competitors and the communities we serve. It outlines important legal and ethical issues. Failing to meet these standards could expose our company to serious damage.
WHO MUST FOLLOW THIS CODE?
All employees worldwide who work for BNY Mellon or an entity that is more than 50 percent owned by the company must adhere to the
standards in our Code. No employee is exempt from these requirements, regardless of the position you hold, the location of your job or the number of hours you work. If you oversee vendors, consultants or temporary workers, you must
supervise their work to ensure their actions are consistent with the key principles in this Code.
WAIVERS OF THE CODE FOR EXECUTIVE OFFICERS
Waivers of the Code are not permitted for any executive officer of BNY Mellon, unless the waiver is made by the company’s Board of Directors (or a
committee of the Board) and disclosed promptly to shareholders.
Individuals who are deemed to be “executive officers” of BNY Mellon will be notified as appropriat |
Compliance with the letter and the spirit of our Code of Conduct, laws and regulations,
policies and procedures is not optional.
It’s how we do business: it’s the embodiment of Doing
What’s Right.
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6
WHAT IS EXPECTED OF EMPLOYEES?
You’re responsible for contributing to our culture of Doing What’s Right by knowing the rules that apply to your job. This
includes company policies, procedures, laws and regulations governing the country and businesses in which you work. Some lines of business may have more restrictive policies and procedures, and certain countries may have laws that are
unique to a location.
In these situations, you’re expected to follow the more restrictive rules. You’re expected to ask your manager if you have questions about
performing your job. If you do not get an adequate response, it’s your duty to keep asking until you get a satisfactory answer. You must question any request that does not comply with company policies, laws or regulations, or is
inconsistent with our Code of Conduct.
No manager or leader in our company can ask you to violate a law or regulation, or to act in a manner inconsistent with our Code of Conduct.
You should challenge any such request and alert appropriate individuals.
Identifying and managing risk is the responsibility of every employee. You’re required to adhere to the established internal
controls in your area of responsibility and promptly elevate all risk, compliance and regulatory concerns to your manager.
You’re expected to comply with applicable laws and regulations and follow this Code, including the spirit of its intent.
The penalty for violating any provision may be disciplinary action up to and including dismissal. If you violate a criminal law applicable to the company’s business, the matter will be reported to the appropriate authorities.
You are required to use CODE RAP (Code Reports and Permissions) to report or obtain approval for certain activities that are noted throughout the
Code of Conduct and various company policies (e.g., gifts, entertainment and certain outside employment or positions). CODE RAP is a web-based system which you can learn more about by visiting MySource, the company’s intranet site. If
you need assistance or do not have access to a PC, ask your manager for help.
You’re obligated to comply fully with our Code of Conduct and may be required to certify your
compliance with the Code. You will be notified of any required certifications.
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Q & A
Q: I work outside of the U.S. Do U.S. laws apply to me?
A: BNY Mellon does business all over the world, which means that you may be subject to laws of countries other than the one in
which you live. You must follow those laws that apply to your business duties, wherever you work. BNY Mellon is the parent of our operating companies and is incorporated in the U.S., so U.S. laws may apply to certain business activities
even if they are conducted outside of the U.S.
The reverse may also be true other countries may apply their laws outside of their
boundaries. If you have questions about the laws that apply to your business activity, ask your manager or contact the Legal representative who supports your line of business.
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7
COOPERATING WITH REGULATORY AGENCIES
All employees are required to cooperate with regulators. Your communications with regulatory personnel are expected to be responsive, complete and
transparent. Any commitments you have made in response to exam findings and any responses to regulatory information requests are to be completed within the agreed time frame. You must notify your manager immediately should situations
arise that make it unlikely that you will meet the agreed upon commitments. In addition, your compliance officer should be advised of any delays in meeting regulatory commitments.
WHAT IS EXPECTED OF MANAGERS?
Those who manage or supervise others have a special obligation to set an example in Doing What’s Right. Some of the ways
you’re expected to demonstrate this leadership include:
– Creating a culture of risk management, compliance and ethics, – Considering risk in all your decision making,
– Reinforcing with your staff the importance of early identification and escalation of
potential risks to the appropriate managers,
– Ensuring employees have the relevant resources to understand their job duties,
– Monitoring compliance with the Code of Conduct, company policies and procedures
of the employees you supervise,
– Fostering an environment in which employees are comfortable raising questions and
concerns without fear of retaliation,
– Reporting instances of non-compliance to the proper management level,
– Taking appropriate disciplinary action for compliance and ethics violations, and
– Reviewing the Code of Conduct no less than annually with your staff.
MANAGING RISK AS A MANAGER
As a manager, you must always consider risk in your decision making. You are required to understand fully the risk, compliance
and regulatory issues that may impact the areas you serve. You are required to escalate any concerns immediately to the appropriate management level to ensure the requisite attention is given to the matter. In addition, any corrective
measures must be implemented timely, thoroughly and in a sustainable manner.
RESPONSIBILITY TO ASK QUESTIONS AND REPORT CONCERNS
You are required to speak up immediately if you have a question or concern about what to do in a certain
situation or if you believe someone is doing — or about to do — something that violates the law, company policy or our Code of Conduct. If you have a genuine concern, you must raise it promptly.
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Q & A
Q: What is my role in managing risk?
A: Each employee plays an important role in managing risk when you:
– Perform your job with integrity and in compliance with policies, procedures and the law
– Adhere to the controls established for your business – Ask questions if instructions are not clear or
if you are unsure of the right thing to do
– Escalate issues immediately to your manager (e.g., an error, a missed control,
wrongdoing or incorrect instructions)
Doing What’s Right means being accountable for your own and your team’s actions, and being willing to take
a stand to correct or prevent any improper activity or a business mistake.
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8
Q & A
Q: Where do I go for help if I’m uncomfortable talking to my management?
A: You can contact the Ethics Help Line or the Ethics Hot Line. The contact information is located in the Code
of Conduct, on MySource and on the company’s public Internet site.
Q & A
Q: Can I report a concern anonymously?
A: Yes, you can report your concern to the Ethics Help Line or Ethics Hot Line anonymously if you wish.
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If you have a question or concern, your manager is usually a good place to start. Other people you may go to for help or advice are:
– Your manager’s manager
– Your line of business Compliance officer
– Someone in the Human Resources or the Legal department
You must speak up. If your concern is not addressed, raise it through other channels. You can always contact the Ethics Office
through the Ethics Help Line or Ethics Hot Line.
You can also visit the Doing What’s Right section of the Compliance and Ethics page on MySource for more information on
reporting an issue or incident.
WHAT HAPPENS WHEN A CONCERN IS REPORTED?
When you report a concern to the Ethics Help Line or Ethics Hot Line, your concerns will be taken seriously and
investigated fully. Be prepared to give detailed information about your concern. You can choose to be anonymous if you want. Your confidentiality will be protected to the fullest extent possible and every effort will be made to quickly
resolve your concern.
These reporting mechanisms are meant to be used only when you have a genuine concern that something is wrong. You will not be provided protection for your own
misconduct just because you filed a report or if you knowingly give a false report.
ZERO TOLERANCE FOR RETALIATION
Anyone who reports a concern or reports misconduct in good faith, and with the reasonable belief that the information is true, is demonstrating a commitment to our
values and following our Code of Conduct. The company has zero tolerance for acts of retaliation. Zero means zero. No one has the authority to justify an act of retaliation. Any employee who engages in retaliation will be subject to
disciplinary action, which may include dismissal.
COOPERATING WITH AN INVESTIGATION
You’re required to cooperate with any investigation into alleged violations of our Code of Conduct, laws, regulations, policies or procedures, and are expected to be
truthful and forthcoming during any investigation. This includes situations where you are an involved party, a witness, or are asked to provide information as part of an investigation. Any attempt to withhold information, sabotage or
otherwise interfere with an investigation may be subject to any level of disciplinary action up to and including dismissal.
Remember, investigations are confidential company matters. To protect the integrity of the investigation, you are not allowed to discuss any
aspect of an investigation, even the fact that an investigation is being conducted, with other employees or the public.
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9
At the same time, this requirement for confidentiality does not prohibit you from reporting legal violations to any governmental or regulatory body or official(s) or
finance-related self-regulatory organization (collectively, “Governmental Authorities”), and you may do so either during or after your employment without notice to the Company. Furthermore, no BNY Mellon policy or agreement is meant to prohibit you
from doing so, or from participating in any benefits involved in such reporting. The only restriction in this regard is that you are not authorized to disclose information covered by the Company’s attorney-client privilege.
DIRECT COMMUNICATION WITH GOVERNMENT
AND REGULATORY AUTHORITIES
AND REGULATORY AUTHORITIES
The confidentiality of our information and the protection of that information is a theme that recurs several times in this Code and in many of our policies.
However, nothing in this Code, in those policies, or in any agreement with BNY Mellon is meant to prohibit you from:
– initiating communications directly with, cooperating with, providing relevant information to or otherwise
assisting in an investigation by any Governmental Authorities regarding a possible violation of law;
– testifying, participating or otherwise assisting in an action or proceeding by a Governmental Authority relating to
a possible violation of law; or
– participating in any benefits for information provided to Government Authorities in the manner described in the
first or second points above. You are permitted to report in this manner both during and after your employment here irrespective of any confidentiality agreements you may have signed or policies in place during your employment and without providing
notice to the Company. The only restriction is that you are not authorized to disclose information covered by the Company’s attorney-client privilege.
COMMUNICATION OF TRADE SECRETS
TO GOVERNMENT AND REGULATORY AUTHORITIES
While the Code prohibits you from revealing “trade secrets” outside of the Company, you may do so without facing criminal or civil liability if:
– the material is revealed in confidence solely for the purpose of reporting or investigating a suspected violation
of law to a Federal, State, or local government official, either directly or indirectly, or to an attorney; or
– the material is revealed in a complaint or other document filed under seal in a lawsuit or other proceeding. Note that an individual who
files a lawsuit for retaliation by an employer for reporting a suspected violation of law may disclose the trade secret to his/her attorney and may use the trade secret information in the court proceeding. In such cases, trade secret information must
be filed under seal, and it may be disclosed only under a court order.
10
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KEY PRINCIPLE: RESPECTING OTHERS
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RESPECTING OTHERS
We are committed to fostering an inclusive workplace where talented people want to stay and develop their careers. Supporting a diverse,
engaged workforce allows us to be successful in building trust, empowering teams, serving our clients and outperforming our peers. We give equal employment opportunity to all individuals in compliance with legal requirements and because it’s the
right thing to do.
MUTUAL RESPECT AND PROFESSIONAL TREATMENT
HARASSMENT-FREE ENVIRONMENT
SAFETY AND SECURITY
MANAGERS’ RESPONSIBILITIES
KEY PRINCIPLE: RESPECTING OTHERS
KEY PRINCIPLE:
RESPECTING OTHERS
MUTUAL RESPECT AND PROFESSIONAL TREATMENT
We value Teamwork and nothing damages a team more quickly than a lack of mutual respect. For our company to be
successful, we all must work together toward common goals. Employees and managers share a
mutual responsibility to keep one another informed of any information that may be important to job performance and to understanding the organization. You’re expected to treat your fellow employees professionally — it’s what we owe each other in the workplace.
The company recognizes your right to form personal relationships with those you meet in the workplace; however, you’re expected to use good judgment to ensure your personal
relationships do not negatively affect your job performance or interfere with your ability to supervise others. Favoritism, open displays of affection, not respecting personal boundaries, and making business decisions based on emotions or personal
relationships are inappropriate. You should avoid situations where your personal relationship may create a potential conflict or perception of favoritism, especially if there is a reporting relationship.
Situations that involve borrowing money, or making loans between employees, or between one employee and a family member of another employee must be avoided, unless it is of an
incidental nature involving a minimal amount of money. Managers should be particularly sensitive to situations involving lending money to those who report to them and avoid these workplace situations.
(Reference: Gifts, Entertainment and Loans from One Employee to Another)
Q & A
Q: I asked a question in a staff meeting and the response I received was offensive — several people laughed at
me and I was mortified. What should I do?
A: The response you received was inappropriate. Healthy communication can only occur in
environments where different opinions can be ex- pressed and respectful debate occurs. It’s okay to disagree with a colleague. However, it must be done in a professional and respectful way. Talk to the person who made the remark. If you feel
uncomfortable doing so, speak with your manager or Human Resources.
12
KEY PRINCIPLE: RESPECTING OTHERS
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Similarly, gifts and entertainment between employees (including family members of another employee) can create conflicts. Company policy places limits on the amounts that are
permissible and amounts above those established limits require approval via CODE RAP.
(Reference: Gifts, Entertainment and Loans from One Employee to Another)
Managers must also be aware of situations where family members or close personal friends may also work at BNY Mellon. The company prohibits any work
situations where there is a direct reporting relationship between family members. In addition, wherever possible, situations should be avoided that involve family members working in the same business unit at the same location, or family members
working in positions where they can jointly control or influence transactions. Senior executives must be aware that there are restrictions on hiring family members. If you encounter such a situation or are aware of one, you should contact Human
Resources for guidance.
(Reference: Hiring and Continued Employment of Employees’ Relatives or Individuals Sharing Employees’ Household)
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HARASSMENT-FREE ENVIRONMENT
BNY Mellon will not tolerate any form of harassment or discrimination. Harassment can be verbal, physical or include visual images where the effect creates
an offensive atmosphere. It can take many forms and includes jokes, slurs and offensive remarks, whether delivered verbally, graphically or in electronic media, including e-mail.
Harassment also includes disrespectful behavior or remarks that involve a person’s race, color, sex, age, sexual orientation, gender identity, religion,
disability, national origin or any other legally protected status. Certain local laws or regulations may provide additional protection for employees, so check with Human Resources or the Legal department in your local area if you have questions.
Some countries have specific laws concerning sexual harassment that include:
– Intentional or unintentional, unwelcome sexual advances with or without touching
– Coerced sexual acts
– Requests or demands for sexual favors
– Other verbal or physical conduct of a sexual nature
Our commitment to a harassment-free environment applies in all work-related settings and activities, whether on or off company
premises, and extends to employees’ actions toward clients and vendors. Harassment of any kind will not be tolerated in the workplace.
Q & A
Q: A colleague makes comments about my appearance that make me feel uncomfortable. I’ve told my colleague that
I don’t like these comments, but they continue and I’m told I’m too sensitive. What am I supposed to do?
A: You should talk to your manager and ask for help. If you do not feel comfortable
talking to your manager, talk to Human Resources or call the Ethics Help Line or Ethics Hot Line.
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KEY PRINCIPLE: RESPECTING OTHERS
Q & A
Q: I have reason to believe that a colleague is coming to the office intoxicated. What should I do?
A: You should notify your manager immediately. If you’re uncomfortable discussing this with
your manager, contact Human Resources.
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SAFETY AND SECURITY
BNY Mellon is committed to establishing and maintaining safe and healthy working conditions at all locations and to complying with laws that pertain
to employee workplace safety. Listed below are some of the principles of maintaining a safe and secure workplace:
– You must contribute to maintaining a workplace free from aggression. Threats, intimidating behavior or
any acts of violence will not be tolerated.
– You may not use, possess, sell or transfer illegal drugs on company property. In addition, you won’t
be permitted to work if you’re using illegal drugs or impaired by alcohol.
– You may not bring weapons onto company property. This includes weapons used for sporting purposes or
otherwise legal to possess. Weapons of any kind have no place in the work environment.
– You should be alert to individuals who are on company premises without proper authorization.
– Make sure you observe all physical access rules in your location and report incidents of
unauthorized entry to your manager or to security personnel.
(Reference: Company Identification Card Issuance; Display and Use of Company Identification)
MANAGERS’ RESPONSIBILITIES
As part of a worldwide financial services organization, managers have a special responsibility to demonstrate our values
through their actions. Managers must foster an environment of integrity, honesty and respect. This includes creating a work environment that is free from discrimination, harassment, intimidation
or bullying of any kind. This type of behavior will not be tolerated and is inconsistent with our values and the Code of Conduct.
Managers also must ensure that all aspects of the employment relationship are free from bias and that decisions are based upon individual performance
and merit.
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15
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IT’S YOUR
OBLIGATION TO
DO WHAT’S RIGHT.
KEY PRINCIPLE: AVOIDING CONFLICTS
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AVOIDING CONFLICTS
We make our business decisions free from conflicting outside influences. Our business decisions are based on our duty
to BNY Mellon and our clients, and not driven by any personal interest or gain. We are alert to any potential conflict of interest and ensure we identify and mitigate or eliminate any such conflict.
GIFTS AND ENTERTAINMENT
OUTSIDE EMPLOYMENT AND BUSINESS DEALINGS
OUTSIDE SERVICE AS A DIRECTOR, OFFICER OR GENERAL PARTNER
OWNERSHIP OF AN OUTSIDE BUSINESS
FIDUCIARY APPOINTMENTS
PERSONAL INVESTMENT DECISIONS
DEALING WITH FAMILY AND CLOSE PERSONAL FRIENDS
CORPORATE OPPORTUNITIES
KEY PRINCIPLE:
AVOIDING CONFLICTS
OVERVIEW
The way we conduct our daily business dealings with clients, suppliers, vendors and competitors determines our reputation in the marketplace far more
than any other actions we take. Each one of us contributes to BNY Mellon’s reputation. You’re expected always to act in a way that reflects our commitment to integrity and responsible business behavior.
A conflict of interest is any situation where your interests and the company’s interests or the interests of our clients are, or could appear to be,
in opposition. When you’re in such a situation, it may be difficult to objectively fulfill your job duties and your loyalty to the company or to our clients and may be compromised — or appear to be compromised. Every business decision you make should be in the best interests of the company and our clients and not for your own personal gain or benefit. So you may not engage in any activity that creates, or even appears to create,
a conflict of interest between you and BNY Mellon or its clients. You should not take any business action, including any loan or guarantee, for your personal benefit, or to benefit a relative, a spouse or other romantic partner, or a
close friend at the expense of the company’s or a client’s best interests. If you believe you have a conflict of interest, or may be perceived to have such a conflict, you must disclose this to your Compliance Officer or to the Ethics
Office.
If you believe you have a conflict of interest, or may be perceived to have such a conflict, you must disclose this to your Compliance Officer or to
the Ethics Office. You’re expected to cooperate fully with all efforts to resolve any such conflict. The routine activities on the following pages can give rise to an actual or perceived conflict of interest.
(Reference: Business Conflicts of Interest)
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Even if the conflict does not create an improper action, the appearance of a conflict
of interest can be equally damaging to our reputation.
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18
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KEY PRINCIPLE: AVOIDING CONFLICTS
Q & A
Q: My line of business is
considering asking a local vendor that we use from time to time to donate small gifts to a local charity. Since we’re not
getting anything of value, can we assume this is allowable?
A: No. This is inappropriate. Asking vendors or suppliers to donate gifts, even if nominal in amount and for a charitable
purpose, gives the impression that they must honor our request to continue doing business with the company.
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GIFTS AND ENTERTAINMENT
Our clients, suppliers and vendors are vital to BNY Mellon’s success. That’s why it’s imperative that these relationships remain objective, fair,
transparent and free from conflicts. While business gifts and entertainment can be important to building goodwill, they can also affect the relationship if your ability to exercise sound business judgment becomes blurred. To prevent
misunderstandings, it’s recommended that, at the beginning of the business relationship, you discuss with your clients, suppliers and vendors what is permissible under our Code.
Fundamentally, interactions with existing or prospective clients, suppliers and vendors are business relationships that should be treated
accordingly. The inappropriate giving or receiving of gifts and entertainment can erode the distinction between a business and a personal relationship. An appropriate benchmark is whether public disclosure of any gift or entertainment you
accept or give would embarrass you or damage BNY Mellon’s reputation.
If your judgment begins to be influenced inappropriately by a close relationship with a client, supplier or vendor, then you have crossed the line
and you should remove yourself from that relationship.
The basic principle is that no gift or entertainment may be accepted or provided if it obligates you, or appears to
obligate you, to the individual receiving or giving the gift or entertainment. Gifts and entertainment should be defined in the broadest sense to include money, securities, business opportunities,
goods, services, discounts on goods or services, entertainment, corporate tickets, company sponsored events, food, drink, and any similar items.
In addition to the rules noted on the next page that apply across the company, certain lines of business may have more restrictive rules and
requirements. You are expected to know and follow the more rigorous standards that may apply to your job or your location.
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19
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The following are NOT allowed, regardless of the value:
– Accepting or giving anything as a “quid pro quo”, that is for doing something in return for
the gift or entertainment,
– Accepting or giving cash or cash equivalents (e.g., checks, cash convertible gift certificates
or cards, securities and loans),
– Accepting or giving a gift or entertainment that violates any law or regulation or brings
harm to BNY Mellon’s reputation,
– Accepting or giving anything that could be viewed as a bribe, payoff or improper influence,
– Accepting or giving a gift or entertainment that violates any standard of conduct for your profession, especially
if you hold a license or a certification,
– Using your position in any way to obtain anything of value from prospective or existing clients, suppliers,
vendors or persons to whom you refer business,
– Providing entertainment that is lavish or too frequent for an existing or prospective client, vendor or supplier,
– Participating in any entertainment that is inappropriate, sexually oriented or inconsistent
with ethical business practices,
– Accepting gifts or entertainment from, or giving them to, any vendor or supplier during the selection or sourcing
process, whether or not you are the primary relationship manager or involved directly in the negotiation to secure the products or services,
– Participating in any action that would cause the other person to violate their own company’s
standards for gifts and entertainment, and
– Providing gifts or entertainment to an existing or prospective client, supplier or vendor not recorded properly in the
company books and records
Q & A
Q: I am vacationing in the Caribbean and my client has a home on the island that I’m visiting. She’s been asking
me to stay in her home. I’ll make sure we discuss business and I may even be able to get some business referrals from her friends. There won’t be any expense to BNY Mellon. Can I stay in the client’s home?
A: No. Staying in a client’s home is inappropriate. Your client is a business associate,
not a personal friend. This type of entertainment could be viewed as improper and could bring harm to the company’s reputation if disclosed to the public. The fact that the company is not paying for any expenses is not relevant. You should thank the
client for the kind suggestion, explain our policy and politely decline the offer.
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KEY PRINCIPLE: AVOIDING CONFLICTS
Q: I’m worried about the impression my office is giving to the community. We host what I consider to be lavish parties for
prospective clients and some people seem to be constantly “entertaining” clients. Should I be worried?
A: It depends. It could be that your colleagues are engaging in legitimate business entertainment. It’s possible that the entertainment complies
with the Code of Conduct and company policies, and you may not have all the facts. You should talk to your manager or the next level of management about your concern. If you’re uncomfortable doing this or you get an unsatisfactory answer,
contact the Ethics Help Line or the Ethics Hot Line to report your concern doing business with the company.
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The exchange of gifts and entertainment is a well-established practice and can be important to building relationships, but it can also affect the relationship if your
ability to exercise sound business judgment becomes blurred. BNY Mellon’s relationships with clients, prospects, intermediaries, consultants, centers of influence, suppliers, vendors, third parties and other business partners, including
government and quasi-government employees and union officials, must be transparent, objective, fair, and free from conflicts and perceptions of corruption or undue influence.
As such, BNY Mellon has established strict reporting requirements and limits related to gifts, entertainment, and similar accommodations. You are required to know and
understand the Gifts and Entertainment Tier I Policy, abide by all limits set within the Policy, and use Code Rap to report or seek pre-approval, where required. You can always contact your Manager or the Ethics Office if you have questions.
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21
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OUTSIDE EMPLOYMENT AND BUSINESS DEALINGS
Certain types of outside employment or business dealings may cause a conflict of interest or the appearance of a conflict. It’s your responsibility to recognize these situations.
Any activity that diminishes your ability to perform your job duties objectively, benefits you at the expense of BNY Mellon, competes with any business or service provided by the company, or has the potential to damage our reputation will not be
permitted.
Certain types of outside employment or business dealings may not be accepted while employed by BNY Mellon, including:
– Employment or association with companies or organizations that prepare, audit or certify statements or
documents pertinent to the company’s business,
– Employment with clients, competitors, vendors or suppliers that you deal with in the normal course of your job
duties, and
– Any business relationship with a client, prospect, supplier, vendor or agent of the company (other than normal consumer transactions conducted
through ordinary retail sources).
Q & A
Q: A colleague of mine works part-time for a company that provides office supplies, such as paper and pens, to
BNY Mellon. Should I be concerned that his outside employment could be a conflict?
A: It does not seem likely this would be a conflict, so long as your colleague is not involved in the decision
making process to purchase supplies from the outside company or approve invoices or payments to the supplier. If you’re concerned, you may want to talk with your manager. In addition, you can always contact your Compliance Officer or the Ethics
Office for guidance.
22
KEY PRINCIPLE: AVOIDING CONFLICTS
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Certain types of outside employment and business dealings require approval from the company before acceptance. You must seek approval via CODE RAP.
Depending upon your job duties or other regulatory requirements, your request may be denied or limits may be placed upon your activities. The following positions require approval:
– Employment involving the use of a professional license even if that license is not required for you to perform your
current duties (e.g., FINRA, real estate, insurance, certified accountant and attorney),
– Employment involving providing tax advice or tax return preparation,
– Any type of employment in the financial services industry,
– Employment that could compete with the company or divert business opportunities in any way,
– Any position that is similar in nature to your present job duties and involves a “knowledge transfer “ to the
other organization,
– Jobs that adversely affect the quality of your work, distract your attention from your job duties or otherwise
influence your judgment when acting on behalf of the company,
– Employment of any kind that would negatively impact the company’s financial or professional reputation, and
– Serving as an expert witness, industry arbitrator or other similar litigation support that is unrelated to BNY Mellon, as these activities
generally take a significant amount of time and have the potential to create conflicts of interest (e.g., taking a position that is contrary to company policies or procedures or otherwise conflicts with the interests of our clients).
Even if your outside employment is approved or permissible under the Code, you may not solicit employees, clients, vendors or
suppliers, nor may you utilize the company’s name, time, property, supplies or equipment. All approvals granted for outside employment expire after one year. Annual re-approval via CODE RAP is required
since facts and circumstances may change.
(Reference: Outside Affiliations, Outside Employment, and Certain Outside Compensation)
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OUTSIDE SERVICE AS A DIRECTOR, TRUSTEE, OFFICER, INVESTMENT COMMITTEE MEMBER, PARTNER OR
BUSINESS OWNER OF A FOR-PROFIT BUSINESS OR A NOT-FOR-PROFIT ORGANIZATION
You must obtain prior approval from the Ethics Office through CODE RAP if you wish to serve as a Director, Trustee, Officer, Partner or Business
Owner of any for-profit business OR for certain not-for-profit (NFP) organizations if any of the following conditions exist:
– There is an existing or proposed client, business or financial relationship between the NFP organization
and BNY Mellon, including receiving charitable contributions, grants or foundation money from BNY Mellon.
– The NFP organization is a trade or industry organization (e.g., Financial Industry Regulatory
Authority or the Chartered Financial Analyst Institute).
– You receive any type of direct or indirect compensation (e.g., cash, securities, goods, services, tax benefit, etc.).
– You have been asked by BNY Mellon to serve the NFP organization.
– The organization/entity is any type of government agency or your position/ role is considered to be a
public official (whether elected or appointed).
Additionally, you must obtain prior approval from the Ethics Office through CODE RAP to serve as a member of an Investment Committee that makes or
oversees decisions or recommendations with respect to investing the assets of a for-profit or a not-for-profit organization.
You may not serve until you have full approval from BNY Mellon as required by policy and documented in CODE RAP. If you are compensated, you may be required to surrender the compensation if there is a potential conflict of interest or you’re serving the outside entity on behalf of BNY Mellon. Annual re-approval via CODE RAP
is required as facts and circumstances may change, so you may not be given permission to serve every year.
Even if the service does not require approval, you must notify BNY Mellon of any anticipated negative publicity, and you must follow these guidelines
while you serve:
– Never attempt to influence or take part in votes or decisions that may lead to the use of BNY Mellon or
its affiliates’ products, services or other types of benefit to the company; the entity’s records must reflect that you recused yourself from such a vote or discussion.
– You must ensure the entity conducts its affairs lawfully, ethically, and in accordance with prudent
management and financial practices. If you cannot, then you must resign.
– You cannot divulge any confidential or proprietary information
– If you learn of any Material Non Public Information (MNPI) you must contact the Control Room or your
local Compliance Officer to report each instance
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Q & A
Q: I’ve been asked to sit on the board of a local non-profit group. They use our Wealth Management group to manage their
charitable giving program. I don’t have any business dealings with the non-profit group and don’t work in Wealth Management. Do I have to report this?
A: Yes. The non-profit entity is a client of BNY Mellon. It does not matter which line of business has the client relationship,
or whether or not you have any business dealings with the group. You must submit a CODE RAP form and receive approval before you agree to serve.
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24
KEY PRINCIPLE: AVOIDING CONFLICTS
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OWNERSHIP OF AN OUTSIDE BUSINESS
If you own a business (either as a sole proprietor or partial owner), you must seek approval for this ownership via CODE RAP. You’ll be required to provide pertinent details, such
as any relationship with BNY Mellon (including employees), any compensation/ payment received, time required and potential conflicts of interest (actual or in appearance). Annual re-approval via CODE RAP is required as facts and circumstances may
change.
(Reference: Outside Affiliations, Outside Employment, and Certain Outside Compensation)
FIDUCIARY APPOINTMENTS
Fiduciary appointments are those where you act as a trustee, executor, administrator, guardian, assignee, receiver, custodian under a uniform gifts to minors act, investment
adviser, or any capacity in which you possess investment discretion on behalf of another or any other similar capacity. In general, you’re strongly discouraged from serving as a fiduciary unless you’re doing so for a family member. All requests to
serve as a fiduciary, with the exception of serving for a family member who is not a BNY Mellon client, require approval through CODE RAP.
If there is a client relationship, there may be restrictions or controls placed on your service, or you may be denied the ability to serve in such a fiduciary
capacity.
In all situations where you’re acting as a fiduciary, you must follow these guidelines:
– Do not represent that you’re performing the same professional services that are performed by a bank, or that you have
access to such services,
– Do not accept a fee for acting as a co-fiduciary with a bank, unless you receive approval from the board of
directors of that bank, and
– Do not permit your appointment to interfere with the time and attention you devote to your BNY Mellon job duties.
PERSONAL INVESTMENT DECISIONS
Your personal investments, and those of certain family members, could lead to conflicts of interest. Therefore, you’re required to comply with the company’s Personal Securities Trading Policy, including adhering to the restrictions placed on trading in BNY Mellon securities and a strict prohibition against insider trading.
Certain employees will have additional restrictions placed on their personal investments that may include reporting and pre-clearing various types of securities transactions. You
must be familiar with the responsibilities that apply to your job and you’ll be expected to follow those rules.
In addition, if you have (or anyone who reports to you has) responsibility for
a client, supplier or vendor relationship as part of your job duties, you must
be cautious about potential investments in that business or its securities,
particularly for privately held or thinly traded public companies and ensure your full compliance with the Personal Securities
Trading Policy.
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DEALINGS WITH FAMILY AND CLOSE PERSONAL FRIENDS
You should be particularly sensitive to business situations involving family members, household members or close personal friends. In general, a family
member or close personal friend should not have any business dealings with you or with anyone who reports to you. This principle also applies to situations where your family members or close personal friends provide an indirect service to a client
for whom you have responsibility, as well as to situations in which your family member or close personal friend is affiliated with a vendor of BNY Mellon, or a competitor to BNY Mellon.
You must disclose any such situation to your manager and your Compliance Officer and cooperate with all efforts to resolve such conflicts.
(Reference: Hiring and Continued Employment of Employees’ Relatives or Individuals Sharing Employees’ Household)
Q & A
Q:A colleague of mine works part-time for a company that provides office supplies, such as paper and pens, to BNY
Mellon. Should I be concerned that his outside employment could be a conflict?
A: It does not seem likely this would be a conflict, so long as your colleague is not involved in the decision
making process to purchase supplies from the outside company or approve invoices or payments to the supplier. If you’re concerned, you may want to talk with your manager. In addition, you can always contact your Compliance Officer or the Ethics
Office for guidance.
Q & A
Q: My son works for a consulting company that BNY Mellon routinely hires for software development. My job does
not require that I interact with him and I have no influence or input over the decision to hire the consulting company. Is this okay?
A: It doesn’t appear that there are any conflicts of interest with your son working for the consulting company and your job at BNY
Mellon. To be certain, discuss this matter with your manager or your Compliance Officer, so that you can be sure there are no conflicts with this situation.
26
KEY PRINCIPLE: AVOIDING CONFLICTS
All transactions with your clients, suppliers or vendors must be handled strictly on an “arm’s-length basis”, meaning that the
terms of all transactions must not even suggest the appearance of a personal advantage
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CORPORATE OPPORTUNITIES
You owe a duty to BNY Mellon to advance its legitimate business interests when the opportunity arises. You and your family members are prohibited from
personally benefiting from opportunities discovered through the use of company property or information that you directly or indirectly obtained through your position at BNY Mellon.
Your actions must not compete in any way with businesses the company engages in, and you may neither ask for, nor accept, a business opportunity that
may belong to BNY Mellon or could appear to belong to it.
You may not give legal, tax or other professional advice to clients, prospects, vendors or suppliers of the company. You may not give investment
advice to clients, prospects, vendors or suppliers of the company, unless this activity is part of your regular job responsibilities. You must also be cautious if clients, prospects, suppliers or other employees seek your guidance or your
recommendation of a third party professional who provides these services, such as an attorney, accountant, insurance broker, stock broker, or real estate agent.
If you make such a recommendation, you must follow these requirements:
– Provide several candidates and ensure you show no favoritism toward any of them
– Disclose in writing that the recommendations are in no way sponsored or endorsed by the company
– Do not accept any fee (now or in the future), nor may you expect any direct or indirect benefit (e.g.,
more business from a better relationship) from the recommendation
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27
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IT’S YOUR
OBLIGATION TO
DO WHAT’S RIGHT.
KEY PRINCIPLE: CONDUCTING BUSINESS
|
CONDUCTING BUSINESS
We secure business based on honest competition in the marketplace, which contributes to the success of our company, our clients and our
shareholders. We compete in full compliance with all applicable laws and regulations. We support worldwide efforts to combat financial corruption and financial crime.
FAIR COMPETITION AND ANTI-TRUST
ANTI-CORRUPTION AND IMPROPER PAYMENTS
COMBATING FINANCIAL CRIME AND MONEY LAUNDERING
KEY PRINCIPLE:
CONDUCTING BUSINESS
FAIR COMPETITION AND ANTI-TRUST
BNY Mellon is committed to fair dealing with our clients, suppliers, competitors and employees. The company is also committed to open competition as we believe
this benefits our clients, the company and the community at large. We compete vigorously but only in full compliance with the laws and regulations of the numerous jurisdictions in which we do business, and in the spirit of honesty and integrity.
All BNY Mellon entities must comply with the various “fair competition” and “fair dealing” laws that exist in many countries and “anti-trust” laws in the
U.S. The general purpose of these laws is to protect the markets from anti-competitive activities. Some examples of such anti-competitive activities are those that involve entering into formal or informal agreements, whether written or oral, with
competitors regarding:
– Fixing prices or terms, or any information that impacts prices or terms,
– Allocating markets, sales territories or clients, including sharing marketing plans or strategic documents,
– Boycotting or refusing to deal with certain suppliers, vendors or clients (unless required by a law or governing
body, such as the Office of Foreign Assets Control), and
– Making the use of a product or service from a supplier or vendor conditional upon their use of our services or
products.
The principles of fair dealing require us to deal fairly with our clients, suppliers, competitors and employees. Unfair advantage may not be taken through:
– Manipulation,
– Concealment,
– Abuse of privileged information,
– Misrepresentation of material facts, or
– Any other unfair-dealing practices.
Q & A
Q: A close friend works for a competitor of BNY Mellon. We sometimes talk about the challenges we have in marketing
certain products and bounce ideas off one another. Is this a problem?
A: Yes. You’re discussing confidential information that belongs to the company. You may also
be violating anti-trust or anti-competitive laws. Do not talk about these types of matters with your friend, family members or anyone outside of the company.
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KEY PRINCIPLE: CONDUCTING BUSINESS
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The competition and anti-trust laws are many and complex, so if you have any question as to whether a particular activity is legal or in compliance with the
spirit of these laws, you should contact a member of the Legal department. The following points reinforce the significance and complexity of these laws:
– The laws can vary within the same country or organization. For example, several states within the
– U.S. have fair competition laws, in addition to the federal anti-trust laws. Likewise, within the EU, individual
countries may have laws that apply in addition to EU laws,
– The laws of certain countries may apply to conduct that takes place outside of that country (e.g., the U.S. and EU),
– Violations of these laws typically carry harsh penalties. Most permit significant monetary penalties for both the
company and the individual employee, and some permit convicted individuals to be imprisoned,
– Meetings at professional gatherings, trade associations or conferences are particularly vulnerable to potential
violations. If you’re involved in any discussion with a competitor that begins to suggest anti-competitive or anti-trust activity, or gives the appearance of this kind of activity, you must inform the competitor that the discussion must cease. If it
does not, you must remove yourself from the group. Immediately report the incident to the Legal department to protect both you and the company, and
– Many countries’ competition laws have provisions that make it illegal to monopolize or to abuse a dominant position
in a market. You should check with the Legal department if you’re a senior manager of a business and have concern about these issues.
Complying with fair competition and anti-trust laws also means that you may not use information or materials that belong to our competitors. This includes using
information that a former employee of a competitor may bring with them to BNY Mellon. We succeed in the marketplace based on our own merits and do not engage in corporate “espionage” or unethical means to gain
advantage on the competition. You’re expected to comply fully with the letter and the spirit of all fair competition and anti-trust laws
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ANTI-CORRUPTION AND IMPROPER PAYMENTS
Most countries in which we do business have laws that prohibit bribes to governments, their officials and commercial (non-government)
clients. The term “officials” can be applied broadly to include officials of political parties, political candidates, employees of governments and employees of government-owned businesses. BNY Mellon employees are subject to the Foreign Corrupt
Practices Act and the UK Bribery Act. You must comply with these laws regardless of the line of business in which you work or your country of residence.
Any attempt to pay or offer money or anything of value to influence the actions or decisions of such officials may result in a violation
of the above-referenced laws. Violation of these laws is a serious offense which can lead to significant penalties for the company and for you individually. You’re required to comply fully with the Company’s Anti-Corruption Policy and adhere to all
associated rules including the following:
– Do not offer or give anything of value (including gifts, meals, entertainment or other benefits) to a U.S. or
non-U.S. “official” to obtain or retain business or secure any improper advantage.
Note in particular that “things of value” may include jobs or internships or offers thereof. Company Policies require that any and all
candidates for employment (whether permanent, limited duration or as an intern) proceed through the formal HR recruiting process. You must not engage in informal recruiting, hiring or hiring discussions outside of the formal HR recruiting process. In
addition, “things of value” may also include consulting, contractor or temporary work assignments at BNY Mellon, whether or not a third party employment staffing agency is involved. You must adhere to all internal controls applicable to such
arrangements.
– Do not agree to hire or exert any influence in the hiring of any client or potential client or any relative or
other person in whom the client or potential client may be interested,
– Do not accept or present anything if it obligates you, or appears to obligate you and ensure that all
hospitality, entertainment and gifts are in accordance with applicable corporate policies and preceded by all required internal approvals,
– Do not attempt to avoid laws by making payments through third parties: be cautious when selecting or dealing
with agents or other third-party providers,
– Never make any payment that you do not record on company books and records, or make misleading accounting
entries,
– Seek guidance when circumstances are unclear or you’re asked to make or approve a payment or take any other
action that makes you uncomfortable, and
– Report any observations of others engaging in any behavior that you believe is improper.
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KEY PRINCIPLE: CONDUCTING BUSINESS
Q & A
Q: A longtime client started a new company that purchases medical equipment for a facility in the Middle East. The payments
are made via wire transfers from an account of another company she owns in the Cayman Islands. The bank account of the Cayman Island company is located in a European country. Should I be concerned?
A: Yes. Transferring funds to or from countries unrelated to the transaction, or transfers that are complex or illogical is a
significant red flag. You’re obligated to file an Incident Report no later than 72 hours from the time you identify the activity as suspicious.
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COMBATING FINANCIAL CRIME AND
MONEY LAUNDERING Money laundering is the process by which individuals or entities attempt to conceal unlawful funds or other- wise make the source of the funds appear
legitimate. As a member of the financial services community, you have a special obligation to support law enforcement throughout the world to combat various types of financial crime, such as attempts to launder money for criminal activity and
finance terrorist operations. You’re expected to comply fully with all anti-money laundering laws and only conduct business with reputable clients involved in legitimate business activities that use funds derived from lawful purposes.
It is critical to the health of the company that every employee adheres to the company’s strict “know-your-customer”
policies. In addition to our global policies, individual lines of business have detailed policies and procedures that address unique requirements and circumstances. You’re expected to know those
procedures and follow them. Ask your manager for guidance. Knowing your customer means following established customer identification protocols for your business line, validating that the individual or entity, and the source of their funds,
is legitimate.
Failing to detect suspicious transactions or doing business with any person or entity involved in criminal or terrorist activities puts the company
and you at serious risk. Accordingly, the company will not tolerate any circumstance where an individual or business unit circumvents anti-money laundering policies or procedures or fails to report suspicious activity. No amount of revenue
and no client relationship are worth the risk of doing business with those involved in criminal or terrorist activity. If you suspect or detect any suspicious activity, you must file an Incident Report as soon as possible, and no later than
72 hours after detection. No manager or executive has the authority to suppress such reports.
(References: Global Anti-Money Laundering/Know-Your-Customer Policy;Tax Evasion Prevention Policy; Anti-Money Laundering Training
Policy; Policy on Identifying, Investigating, and Reporting Fraud, Money Laundering etc.)
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IT’S YOUR
OBLIGATION TO
DO WHAT’S RIGHT.
KEY PRINCIPLE: WORKING WITH
GOVERNMENTS
|
WORKING WITH GOVERNMENTS
We follow all requirements that apply to doing business with governments. We recognize that practices that may be
acceptable when dealing with a private company that is the client may cause problems or be a violation of law when working with a government.
YOUR OBLIGATIONS
BASIC PRINCIPLES
BASIC PRINCIPLES
KEY PRINCIPLE:
WORKING WITH GOVERNMENTS
YOUR OBLIGATIONS
BNY Mellon conducts business with national and local governments and with government-owned entities. While you must always follow the standard of Doing What’s Right with any client, you should be aware that there are special rules when doing business with a government. Some practices that are acceptable when a private company is your client, such as
nominal gifts or entertainment, may cause problems, or in some cases be a violation of law, when working with governments.
If you’re involved in any part of the process of providing services to a government entity, you have a special obligation to follow the basic principles in
this section of the Code. These principles also apply in circumstances where you may be supervising the work of third parties in support of a government client (e.g., consultants, contractors, temporary workers or suppliers).
If you’re a manager or recruiter who has responsibility for hiring decisions, you may have additional, unique requirements. For
example, certain jurisdictions, such as the U.S., have laws concerning employment discussions and the hiring of former government officials and their family members or lobbyists. Check with your local Human Resources representative or the Legal
department in such circumstances to be sure you’re following requirements of the law.
Q & A
Q: I have clients in a country where some businesses have been “nationalized” and are now owned and run by the
state. Are the people I deal with in these circumstances considered to be officials of the government?
A: You should assume the answer is yes. The laws can be complicated, so contact the Legal
department for guidance.
Q & A
Q: I’m hosting a dinner for a few of the larger clients in my region. One of the clients I
was going to invite is the representative for the account we manage for the State of New Jersey. Do I have to notify anyone?
A: Yes. You may not proceed until you’ve received approval via CODE RAP
from the Anti-Corruption and Government Contracting Unit of Compliance.
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KEY PRINCIPLE: WORKING WITH
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BASIC PRINCIPLES
– Know the restrictions or limitations on presenting and receiving hospitality.
- Do not offer or accept gifts to or from representatives of governments that do not comply with company policies,
- Never accept or offer anything of value meant to induce or influence government employees or
officials as this gives the appearance of a bribe, and
- Don’t “tip” government officials or offer “inducement” payments.
- Do not accept or present anything if it obligates you, or appears to obligate you.
– Observe a “higher standard of care.”
- Never destroy or steal government property,
- Don’t make false or fictitious statements, or represent that
agreements have been met if they haven’t,
- Don’t deviate from contract requirements without prior
approval from the government, and
- Never issue invoices or charges that are inaccurate,
incorrect or unauthorized.
– Cooperate with government investigations and audits.
- Don’t avoid, contravene or otherwise interfere with any government investigation or audit, and
- Don’t destroy or alter any company documents (whether electronic or paper) in anticipation of a request for those documents from the
government.
It’s important to note that in addition to the basic principles above, if your client is a U.S. federal, state or local government, there are very specific
legal requirements and company policies that you must follow.
These obligations apply to all businesses that deal with U.S. federal, state or local entities or officials, regardless of the location or the line of
business providing the service, even in locations outside the U.S.
(References: Doing Business with the Government; Government Contracts; Gifts, Entertainment and Payments to Governments)
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IT’S YOUR
OBLIGATION TO
DO WHAT’S RIGHT.
KEY PRINCIPLE: PROTECTING COMPANY
ASSETS
|
PROTECTING COMPANY ASSETS
We ensure all entries made in the company’s books and records are complete and accurate, and comply with established accounting and
record-keeping procedures. We maintain confidentiality of all forms of data and
information entrusted to us, and prevent the misuse of information belonging to the company or any client.
FINANCIAL INTEGRITY
ADDITIONAL STANDARDS FOR SENIOR FINANCIAL PROFESSIONALS
USE OF COMPANY ASSETS
PROTECTING CLIENT AND EMPLOYEE RECORDS AND OBSERVING
OUR PRIVACY PRINCIPLES
RECORDS MANAGEMENT
USE OF COMPUTERS, SYSTEMS AND CORPORATE INFORMATION
INSIDE OR PROPRIETARY INFORMATION
KEY PRINCIPLE:
PROTECTING COMPANY ASSETS
FINANCIAL INTEGRITY
BNY Mellon is committed to keeping honest, accurate and transparent books and records. You’re expected to follow established accounting and record-keeping
rules, and to measure and report financial performance honestly. Investors count on us to provide accurate information so they can make decisions about our company. All business records must be clear, truthful and accurate, and follow generally
accepted accounting principles and laws.
You may not have any secret agreement or side arrangements with anyone — a client, another employee or their family member, or a supplier, vendor or agent
of the company.
The financial condition of the company reflects records and accounting entries supported by virtually every employee. Business books and records also include
documents many employees create, such as expense diaries and time sheets.
Falsifying any document can impact the financial condition of the company. As a public company, BNY Mellon is required to file reports
with government agencies and make certain public statements. Many people and entities use these statements, including:
– Accountants — to calculate taxes and other government fees,
– Investors — to make decisions about buying or selling our securities, and
– Regulatory agencies — to monitor and enforce our compliance with government regulations.
You’re expected to maintain accurate and complete records at all times. Financial integrity is fundamental to our success, and
falsification, back-dating, or misrepresentation of any company books, records or reports will not be tolerated.
Q & A
Q: I think a co-worker is submitting reports that indicate she worked overtime that she did not actually work. I
don’t want to get anyone in trouble, so what should I do?
A: Reporting hours not worked is a form of theft. This is a serious issue and may be a
violation of law. You must report your concern to your manager or Human Resources. If you’re uncomfortable raising this issue with your manager, file an Incident Report or contact the Ethics Help Line or the Ethics Hot Line to report your concern
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KEY PRINCIPLE: PROTECTING COMPANY ASSETS
ADDITIONAL STANDARDS FOR SENIOR FINANCIAL PROFESSIONALS
If you’re responsible for the accuracy of the company’s financial filings with regulators, you have a higher duty to ensure your behavior fol-lows the
most stringent standards of personal and professional conduct. This includes the Chief Executive Officer, President, Chief Financial Officer, Company Controller, and such other individuals as determined by the General Counsel. Individuals
in this group must adhere to the following additional standards:
– Disclose to the General Counsel and Chief Compliance and Ethics Officer any
material transaction or relationship that could reasonably be expected to be a conflict of interest,
– Provide stakeholders with information that is accurate, complete, objective, fair, relevant, timely and
understandable, including information in filings and submissions to the US Securities and Exchange Commission and other regulatory bodies,
– Act in good faith, responsibly, with due care, competence and diligence, without misrepresenting
material facts or allowing your independent judgment to be compromised,
– Never mislead or improperly influence any authorized audit or interfere with any
auditor engaged in the performance of an internal or independent review of the company’s system of internal controls, financial statements or accounting books and records, and
– Promptly report any possible violation of the company’s Code of Conduct to the
General Counsel and Chief Compliance and Ethics Officer.
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USE OF COMPANY ASSETS
Company assets include, but are not limited to, company funds, equipment, facilities, supplies, postal
and electronic mail, and any type of company-owned information. It also includes your time and the time of those with whom you work — you’re expected to use your time at work responsibly. Company assets are to be used for legitimate
business purposes and not for your personal gain. You’re expected to use good judgment to ensure that assets are not misused or wasted.
The company’s name and brand is a vital asset. To ensure that we maintain the integrity and value of the brand, it is
imperative to adhere to the brand guidelines when using the name, logo or any reference to the brand. Details about the brand and brand guidelines are listed at the Brand Center site on MySource.
In addition to keeping within brand guidelines to ensure that the name and brand are used appropriately,
the following is another important principle to protect these assets. You should not imply, directly or indirectly, any company sponsorship, unless you have prior and proper approval. This includes refraining from using the company’s
name to endorse a client, supplier, vendor or any third party without the approval of Corporate Marketing. You may not proceed with any such use of the company’s name or endorsement without first receiving approval through CODE RAP.
(Reference: Use of the Company’s Name in Advertising or Endorsements of Customers and
Others)
Careless, wasteful, inefficient or inappropriate use of any company assets is irresponsible and inconsistent with our Code
of Conduct. Any type of theft, fraud or embezzlement will not be tolerated.
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PROTECTING CLIENT AND EMPLOYEE RECORDS AND OBSERVING OUR PRIVACY PRINCIPLES
The company is responsible for ensuring the privacy, confidentiality and controlled access to all client and employee information. This includes personal
information related to prospective clients and job candidates. All of our stakeholders expect us to collect, maintain, use, disseminate and dispose of information only as necessary to carry out responsibilities or as
authorized by law.
Nearly every employee in the company has access to private information, so you’re expected to adhere to the following key principles concerning privacy:
– Collection of client and employee information must be controlled. This means that the collection of such
information must be permitted under law and only for a legitimate business purpose. Accessing external accounts for clients using client passwords is not permitted under any circumstances, regardless of whether it is authorized and provided by the
client.
– Storage and transport of all forms of collected client and employee information must be controlled and
safeguarded. This means that information collected must be maintained in a secured environment, transported by approved vendors and access provided only to those who need to view the information to perform their job duties.
– Use of client and employee information must be controlled. If the law or company policy provides that the client
or employee be given a right to “opt-out” of certain uses of information, then you must respect that right.
– Disposal of client and employee information must be controlled. You should only retain information for the time
period necessary to deliver the service or product and in compliance with applicable retention periods. When it’s necessary to dispose of information (regardless of the media on which the information is stored) you must do so in a manner appropriate
to the sensitivity of the information.
– Any compromise of client or employee information must be reported. If you’re aware of or suspect that client or
employee information has been lost, stolen, missing, misplaced or misdirected, or that there’s been unauthorized access to information, you must immediately report the matter through the company’s incident reporting process.
Know how to protect records and make sure to follow company policies at all times. The loss of any protected data can be extremely harmful to the company
financially and damage our reputation.
(Reference: Information Privacy Policy, Corporate Information Protection Policy)
Q & A
Q: As part of my group’s job duties, we’re able to view the accounts of wealthy clients. I overheard one of my colleagues talking to his
brother on the phone about the balance in a client’s account that happens to be a very prominent sports figure. I don’t think this is right, but what should I do?
A: You’re correct in being concerned. Your colleague had no right to disclose personal information about a client to anyone who has
no legitimate business need for the information. File an Incident Report or contact the Ethics Help Line or the Ethics Hot Line to report your concern.
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KEY PRINCIPLE: PROTECTING COMPANY ASSETS
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GLOBAL RECORDS MANAGEMENT PROGRAM
You must follow company and local policies for retention, management and destruction of records. If there’s an investigation, or if litigation is pending
or anticipated, certain records may need to be retained beyond established destruction periods. In most cases you’ll be notified of the need to retain documents by the Legal department, if appropriate.
Records should be defined in the broadest sense — meaning that they include any information created or received that has been recorded on any medium or captured
in reproducible form. Records also include any document that is intentionally retained and managed as final evidence of a business unit’s activities, events or transactions, or for operational, legal, regulatory or historical purposes.
The media and formats of records take many forms, including:
– Papers, e-mails, instant messages, other electronically maintained documents,
– Microfilms, photographs and reproductions,
– Voice, text and audio tapes,
– Magnetic tapes, floppy and hard disks, optical disks and drawings, and
– Any other media, regardless of physical form or characteristics that have been made or received in the transaction
of business activities.
(Reference: Records Management Program)
USE OF COMPUTERS, SYSTEMS AND CORPORATE INFORMATION
As an employee, you have access to the company’s computers, systems and corporate information to do your job. This access means you also have the obligation to
use these systems responsibly and follow company policies to protect information and systems.
Electronic systems include, but are not limited to:
– Personal computers (including e-mail and instant messages) and computer networks,
– Telephones, cell phones, voice mail, pagers and fax machines, and
– Other communications devices, such as PDAs (e.g. Blackberry, iPad, etc.)
Never send sensitive or confidential data over the Internet or over phone systems without following established company policies to protect such
information.
You should have no expectation of privacy when you use these systems, except as otherwise provided by applicable law. You’re given access to the company’s systems to conduct legitimate company business and you’re expected to use them in a professional and responsible manner. The company reserves the right to intercept, monitor and
record your communication on these systems in accordance with applicable law.
You’re expected to protect the security of these systems and follow company policies concerning access and proper use (such as maintaining passwords). In
rare cases, where there is a necessary and legitimate business reason, you may disclose your password to another employee who has the right to access the information associated with your password; however, you must file a CODE RAP report
immediately and observe all necessary steps to restore
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the confidentiality of your password. Also, the occasional use of company systems for personal purposes is acceptable, but you’re expected to use good judgment and comply with
company policies. Keep personal use to a minimum and use company systems wisely and in a manner that would not damage the company’s reputation.
You’re permitted to use the company’s systems if you follow these rules:
– Messages you create should be professional and appropriate for business communication, including those created
via e-mail or instant messaging.
– Never engage in communication that may be considered offensive, derogatory, obscene, vulgar, harassing or
threatening (e.g., inappropriate jokes, sexual comments or images, comments that may offend, including those based upon gender, race, age, religious belief, sexual orientation, gender identity, disability or any other basis defined by law).
– Do not distribute copyrighted or licensed materials improperly.
– Do not transmit chain letters, advertisements or solicitations (unless they’re specifically authorized by the
company).
– Never view or download inappropriate materials.
Notwithstanding the above, employees in Luxembourg are prohibited from using the company’s corporate email for non-employment and non-business related
purposes.
(References: Electronic Mail Policy; Corporate Information Protection Policy)
Q & A
Q: My co-worker sometimes sends sensitive client data via the Internet to a vendor we use to help solve
problems. I’m concerned because I don’t think this information is protected properly. He says it’s okay because the vendor is authorized to receive the data and the problems that need to be resolved are time-sensitive. Should I be worried?
A: Yes. This is a serious matter, and you must talk to your manager immediately. Your co-worker could be
putting clients and BNY Mellon at great risk. If you don’t raise your concern, you may be as responsible as your co-worker for violating company policies. If you’re uncomfortable raising this issue with your manager, file an Incident Report or
contact the Ethics Help Line or the Ethics Hot Line to report your concern.
44
KEY PRINCIPLE: PROTECTING COMPANY ASSETS
Q & A
Q: I discovered that an investor in one of our funds has requested to withdraw a significant amount of money from the fund. I
manage a client’s money and he has an investment in the same fund. To protect my client’s interest, I want to pull his money out of the fund because its performance will likely drop. Even though the withdrawal is not yet known by the public,
is this okay because I have a fiduciary duty to my client and I’m not benefiting personally by trading on behalf of my client?
A: No. You’re in possession of material non- public information and you may not trade the securities of that fund. Your duty
to comply with securities laws supersedes any duty you have to your client. You should immediately contact the Legal department to discuss this situation.
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INSIDE OR PROPRIETARY INFORMATION
As an employee, you may have knowledge about the company’s businesses or possess confidential information about the private or business affairs of our existing,
prospective or former clients, suppliers, vendors and employees. You should assume all such information is confidential and privileged and hold it in the strictest confidence. Confidential information includes all non-public information that
may be of use to competitors, or harmful to the company or its clients, if disclosed.
It is never appropriate to use such information for personal gain or pass it on to anyone outside the company who is not expressly authorized to receive such
information. Other employees who do not need the information to perform their job duties do not have a right to it. You’re expected to protect all such information and failure to do so will not be tolerated.
If you’re uncertain about whether you have inside or proprietary information, you should treat the information as if it were and check with your manager or a
representative from the Legal department. The following list contains examples of “inside” or “proprietary” information.
Inside Information
Inside information is material non-public information relating to any company, including BNY Mellon, whose securities trade in a public market. Information is deemed
to be material if a reasonable investor would likely consider it important when deciding to buy or sell securities of the company, or if the information would influence the market price of those securities.
If you’re in possession of material non-public information about BNY Mellon or any other company, you may not trade the securities of
that company for yourself or for others, including clients. Nearly all countries and jurisdictions have strict securities laws that make you, the company and any person with whom you share the
information, legally responsible for misusing inside information. The company’s Securities Firewalls Policy provides instructions on the proper handling of inside information and the company will not tolerate any violation of this policy.
Certain employees have significant restrictions placed on their trading in BNY Mellon securities or the securities of other companies. You must know the restrictions relative to your job and follow company policies and applicable securities
laws.
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Proprietary Information
Proprietary information includes business plans, client lists (prospective and existing), marketing strategies, any method of doing business, product
development plans, pricing plans, analytical models or methods, computer software and related documentation and source code, databases, inventions, ideas, and works of authorship. Any information, inventions, models, methods, ideas, software, works
or materials that you create as part of your job responsibilities or on company time, or that you create using information or resources available to you because of your employment by the company, or that relate to the business of the company, belong
to the company exclusively and are considered proprietary information.
Proprietary information also includes business contracts, invoices, statements of work, requests for investment or proposal, and other similar documents. Any
information related to a client, supplier or vendor financial information (including internal assessments of such), or credit ratings or opinions is considered proprietary. You should also assume all information related to client trades, non-public
portfolio holdings and research reports are proprietary. The same is true regarding reports or communications issued by internal auditors, external regulators or accountants, consultants or any other third-party agent or examiner.
Company-produced policies, procedures or other similar work materials are proprietary and, while they may be shared with other employees, they cannot be shared
with anyone outside of the company without prior consent of the policy owner and legal counsel.
These restrictions on the communication of proprietary information notwithstanding, employees are permitted to communicate certain proprietary information to
regulatory authorities as detailed in the sections Direct Communication with Government and Regulatory Authorities and Communication of Trade Secrets to Government and Regulatory Authorities above.
(References: Securities Firewalls, Personal Securities Trading Policy, Ownership and Protection of Intellectual
Property)
Your obligation to protect inside or proprietary information extends beyond the period of
your employment with the company. The information you use during your employment belongs to the company and you may not take or use this information after you leave the company.
46
IT’S YOUR
OBLIGATION TO
DO WHAT’S RIGHT.
KEY PRINCIPLE: SUPPORTING OUR COMMUNITIES
|
SUPPORTING OUR COMMUNITIES
We take an active part in our communities around the world, both as individuals and as a company. Our long-term
success is linked to the strength of the global economy and the strength of our industry. We are honest, fair and transparent in every way we interact with our communities and the public at large.
POLITICAL ACTIVITIES
INVESTOR AND MEDIA RELATIONS
CHARITABLE CONTRIBUTIONS AND CORPORATE SPONSORSHIP
PARTICIPATING IN TRADE ASSOCIATIONS, CONFERENCES AND
SPEAKING ENGAGEMENTS
Q & A
Q: An outside attorney with whom I work from time to time on company business cannot attend an exclusive fundraiser for a high-level political
candidate. He offered me his ticket. The event is to be held at a very wealthy person’s home in my community and this will be a great way to solicit business. The company is not paying for the ticket and the fundraiser will be on my own time.
May I attend?
A: Only if you have the written approval of the Chief Executive Officer, the General Counsel and the Chief Compliance and Ethics Officer. Your
attendance at this event is indirectly related to your job and may give the appearance that you’re acting as a representative of the company or that the company sponsors the political candidate. It does not matter that BNY Mellon did not
purchase the event ticket or that you’re going on your own time. To the public, your attendance is connected to the company. So you may not go without obtaining proper authorization prior to the event.
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KEY PRINCIPLE:
SUPPORTING OUR COMMUNITIES
POLITICAL ACTIVITIES
Personal Political Activity
BNY Mellon encourages you to keep informed of political issues and candidates and to take an active interest
in political affairs. However, if you do participate in any political activity, you must follow these rules:
– Never act as a representative of the company unless you have
written permission from the Chief Executive Officer, the General Counsel, and the Chief Compliance and Ethics Officer of the company.
– Your activities should be on your own time, with your own
resources. You may not use company time, equipment, facilities, supplies, clerical support, advertising or any other company resources.
– You may not use company funds for any political activity, and
you will not be reimbursed or compensated in any way for a political contribution.
– Your political activities may not affect your objectivity or
ability to perform your job duties.
– You may not solicit the participation of employees, clients,
suppliers, vendors or any other party with whom the company does business.
– You may be required to pre-clear personal political contributions made
by you, and in some cases, your family members.
(Reference: Political Contributions Policy)
Lobbying
Lobbying is generally defined as any activity that attempts to influence the passage or
defeat of legislation. Lobbying activities are broad and may cover certain “grass roots” activities where groups of people, such as company employees, are contacted to encourage them to call public officials for the purpose of influencing
legislation. Lobbying is prevalent in the U.S. and is gaining influence within the EU and other locations.
If you are engaged in lobbying, there may be disclosure requirements and restrictions on certain activities. If
your job duties include any of the following activities, you must contact Marketing & Corporate Affairs or the Legal department for guidance:
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49
– Government contract sales or marketing
– Efforts to influence legislation or administrative actions, such as
accompanying trade associations in meetings with government officials concerning legislation
– Meeting with legislators, regulators or their staffs regarding legislation
Lobbying does not include situations where a government agency is seeking public comment on proposed regulations.
(Reference: Procurement Lobbying)
Corporate Political Activities
The laws of many countries, including the U.S., set strict limits on political contributions made by corporations. Contributions are defined
broadly to include any form of money, purchase of tickets, use of company personnel or facilities, or payment for services. BNY Mellon will make contributions only as permissible by law, such as those through company-approved political action
committees.
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INVESTOR AND MEDIA RELATIONS
Investor Relations
All contacts with institutional shareholders or securities analysts about the company must be made through the Investor Relations group of the
Finance department. You must not hold informal or formal discussions with such individuals or groups, unless you are specifically authorized to do so. Even if you are authorized, you cannot provide special access or treatment to shareholders
or analysts. All investors must have equal access to honest and accurate information.
Media Relations
Corporate Communications must approve all contacts with the media, including speeches, testimonials or other public statements made on behalf of the
company or about its business. You may not respond to any request for interviews, comments or information from any television channel, radio station, newspaper, magazine or trade publication, either on or off the record, unless you have
express authorization from Corporate Communications.
If you are contacted or interviewed about matters unrelated to your job or to the company, you may not identify BNY Mellon as your employer, and you
may not make comments about BNY Mellon.
(Reference: Inquiries from the Media, Financial Analysts, and Securities Holders; Use of the Company’s Name in Advertising or
Endorsements of Customers and Others)
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Q & A
Q: I have been asked to provide a statement about BNY Mellon’s experience with a vendor’s product that we use. The vendor wants
to use my quote on their website or in other marketing materials. Is this okay?
A: It depends. Before agreeing to any such arrangement, you should contact Corporate Communications. BNY Mellon carefully
protects its reputation by being highly selective in providing such endorsements. Do not proceed until you have the approval of your manager and Corporate Communications.
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KEY PRINCIPLE: SUPPORTING OUR COMMUNITIES
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CHARITABLE CONTRIBUTIONS AND CORPORATE SPONSORSHIP
The company encourages you to take part in charitable, educational, fraternal or other civic affairs, as long as you follow these basic
rules:
– Your activities may not interfere or in any way conflict with your job duties or with company business.
– You may not make any gifts or contributions to charities or other entities in the name of, or on behalf of, the
company.
– You may not imply the company’s sponsorship for or support of any outside event or organization without the
approval of the most senior executive of your line of business.
– You may not use your position for the purpose of soliciting business or contributions for any other entity.
– You must be cautious in the use of company letterhead, facilities or even your business card so that there is no
implied or presumed corporate support for non-company business.
From time to time the company may agree to sponsor certain charitable events. In these situations, it may be proper to use company
letterhead, facilities or other resources (such as employees’ time or company funds). Ask your manager if you’re unclear whether or not the event in question is considered to be company sponsored.
(Reference: Use of the Company’s Name in Advertising or Endorsements of Customers and Others)
PARTICIPATING IN TRADE ASSOCIATIONS, CONFERENCES AND SPEAKING ENGAGEMENTS
You may participate in trade association meetings and conferences. However, you must be mindful that these situations often include
contact with competitors. You must follow the rules related to fair competition and anti-trust referenced in this Code and company policies.
In addition, meetings where a client, vendor or supplier pays for your attendance should be rare and only occur when it is legally
allowed, in compliance with company policy and pre-approval has been obtained via CODE RAP.
If you perform public speaking or writing services on behalf of BNY Mellon, any form of compensation, accommodations or gift that you or any
of your immediate family members receive must be reported through CODE RAP. Remember, any materials that you may use must not contain any confidential or proprietary information. The materials must be approved by the Legal Department and the
appropriate level of management that has the topical subject matter expertise.
(Reference: Outside Affiliations, Outside Employment, and Certain Outside Compensation)
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ADDITIONAL HELP
This section contains additional questions and answers about the requirements of our Code. Remember, ignorance or a lack of understanding is not an
excuse for violating the Code. The company has established many resources to help deal with questions you may have regarding compliance with the Code. You’re expected to take advantage of these resources.
Q: A friend of mine is running for political office and
I would like to help her out with her campaign.
Can I do this?
A: Yes. Your personal support is your personal business. Just make sure that you do not use company assets, including company time or
its name to advance the campaign. In addition, be aware that certain political contributions must be reported and/or per-cleared.
Q: I was leaving the office and a journalist asked me if I could answer a few questions. I
told him no and left the car park, but I felt bad about not talking to him. Should I have answered his questions?
A: Not at that time. You did the right thing by saying no. You should contact Corporate Communications and tell them of the request. They
will determine whether it will be all right for you to talk to the media. If you receive a future request, suggest the journalist contact Corporate Communications directly.
Q: I am running for the local school board and I want to use the office copier to make
copies of my campaign flyer. Is that okay?
A: No. Company property and equipment may not be used for a political purpose without authorization from Marketing & Corporate
Affairs. Running for any public office is considered to be a political purpose. Accepting any political appointment or running for office requires approval via CODE RAP.
Q: To thank a client of mine, I want to give him tickets to attend a local football match. He mentioned that his company does not permit this type of
entertainment, but I know he would love to go to the match. If he doesn’t care about his own company’s policy, can I give him the tickets?
A: No. If you know that giving him the tickets will violate his own company’s policy, do not give the gift. Just as we want clients to respect our limits on gifts, we must do
the same.
Q: One of the vendors we’re considering for an assignment offered to take me to a local golf course to play a
round and have dinner. He wants to talk about his company’s proposal so that we can make a more informed decision. We’ll be talking about business, and there won’t be much money spent on a round of golf and a modest dinner. Is this okay?
A: No. You’re evaluating vendors to provide a service. It’s always inappropriate to receive or give entertainment when the company is in the middle of a
selection process.
Q: One of my vendors offered to send me to a conference at no cost to BNY Mellon. Can I accept the invitation?
A: No. Accepting a free trip from a vendor is never permissible. If you’re interested in attending the conference, speak to your manager. Most costs
associated with your attendance at the conference must be paid by your department. You’ll be required to file a CODE RAP form if your manager agrees it’s appropriate to attend the conference and you’re requesting permission to permit the vendor to
pay for part of your conference attendance.
52
Q: We’re entitled to a large payment from a government client if we certify that we’ve met
all service level agreements on time. We’re not sure whether a few very minor items have been completed, but they’re not that important to the service. It’s close to the end of
the quarter and we’d like to realize the payment. Is it okay to send the invoice and certify that the agreements have all been met now?
A: No. You cannot submit the invoice and certification until you’re certain that all requirements of the agreement have been met. Submission of an incorrect certification could
subject the company, and you, to criminal penalties, so it is vitally important that any certification submitted to the government be completely accurate.
Q: A colleague called while on vacation requesting that I check her e-mail to see if she received an item she was
expecting. She gave me her logon identification and password, requesting that I call her back with the information. Can I do this?
A: No. Passwords and other login credentials must be kept confidential and cannot be used by, or shared with, fellow employees. In rare instances when there is a business need
that requires you to share your password, you’re required to file a CODE RAP form immediately afterward.
Q: I would like to take a part-time job working for my brother’s recycling business. His business has no relationship with the company and the work I’ll
be doing for him is not at all similar to what I do in my job here at the company. Can I do this and do I have to file any forms?
A: Yes you may, as long as the time you spend there does not interfere with your job at the company and you don’t use any company equipment or supplies. You don’t need to file a
CODE RAP form, since you’re not the sole proprietor or partial owner of the business. However, if you work in certain lines of business (such as a broker dealer), you may need to notify Compliance. Check with your manager or Compliance officer if
you’re uncertain.
Q: I observed a colleague in our supply area filling up a box full of pens, paper and other items. I asked her what she was doing,
and she told me that her son’s school was short on supplies, so she was trying to help out. She said our company can afford the supplies more than her son’s school and that it was the right thing to do. I am friendly with my colleague and I don’t
want to get her in trouble. What should I do?
A: Your colleague is stealing from the company and you must file an Incident Report. The supplies purchased by our company are to be
used for business needs only. Your colleague had no right to take these supplies for any purpose, even if it seems like a good cause.
REMEMBER
All BNY Mellon employees are expected to follow the Code of Conduct, even if they disagree with its contents. If faced with a situation in which you’re unsure of the correct action to take, contact your manager, an Ethics Officer, Compliance Officer, Legal Representative or Human Resources Business Partner for help. There are many resources at your disposal to help you. Don’t hesitate to use them and Do What’s Right! |
53
Signature
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Date
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(C)2020 The Bank of New York Mellon Corporation. All rights reserved. 3010_CC_MSFT_CoC_1120
EX-28.p.17
CODE OF ETHICS
Western Asset Investment Grade Income Fund, Inc.
Western Asset Management Company, LLC
Western Asset Management Company Limited
Western Asset Management Company Pte. Ltd.
Western Asset Funds, Inc.
Western Asset Premier Bond Fund
Western Asset Inflation-Linked Income Fund
Western Asset Inflation-Linked Opportunities & Income Fund
Western Asset Management Company, LLC
Western Asset Management Company Limited
Western Asset Management Company Pte. Ltd.
Western Asset Funds, Inc.
Western Asset Premier Bond Fund
Western Asset Inflation-Linked Income Fund
Western Asset Inflation-Linked Opportunities & Income Fund
Revised June 30, 2021
TABLE OF CONTENTS
What are the Objectives and Spirit of the Code?
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3
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Who is Subject to the Code?
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5
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Who Administers the Code?
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7
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Fiduciary Duty to Clients and Funds
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9
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Reporting of Personal Trading
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11
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Preclearance Process for Personal Trading
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16
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•
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What Trades Must Be Precleared?
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16
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•
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What Trades are Not Required to be Precleared?
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17
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•
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How does the Preclearance Process Work?
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19
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Personal Trading Restrictions
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20
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•
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Holding Periods
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21
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•
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Blackout Periods
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21
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•
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Preclearance Sought in Good Faith
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22
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Requirements for Fund Directors
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23
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2
WHAT ARE THE OBJECTIVES AND SPIRIT OF THE CODE?
Adoption of Code of Ethics by
Western Asset and the Funds. Western Asset Management Company, Western Asset Management Company Pte. Ltd. and Western Asset Management Company Limited (referred to generally
as “Western Asset”) act as fiduciaries and, as such, are entrusted to act in the best interests of all clients, including investment companies. Accordingly, Western Asset has adopted this Code of Ethics in order to ensure that employees uphold
their fiduciary obligations and to place the interests of clients, including the Funds, before their own.
In addition, Western Asset Investment Grade Income Fund, Western Asset Premier Bond Fund, Western Asset Funds, Inc., Western
Asset Inflation-Linked Securities & Income Fund and Western Asset Inflation-Linked Income Fund (referred to generally as the “Funds”) have also adopted this Code of Ethics in order to ensure that persons associated with the Funds, including
Directors/Trustees (“Directors”), honor their fiduciary commitment to place the interests of the Funds before their own.
Regulatory Requirement. The Investment Company Act of 1940 requires each investment company (i.e., the Funds), as well as its investment adviser and
principal underwriter, to adopt a code of ethics. In addition, the Investment Advisers Act of 1940 requires each investment adviser (i.e., Western Asset) to adopt a code of ethics. Both
Acts also require that records be kept relating to the administration of the Code of Ethics. This Code of Ethics shall be read and interpreted in a manner consistent with these Acts and their related rules.
Compliance with Applicable Law.
All persons associated with Western Asset are obligated to understand and comply with their obligations under applicable law. Among other things, laws and regulations make
clear that it is illegal to defraud clients and Funds in any manner, mislead clients or Funds by affirmative statement or by omitting a material fact that should be disclosed, or to engage in any manipulative conduct with respect to clients, Funds,
or the trading of securities.
Confidential Information. All persons associated with Western Asset and the Funds may be in a position to know about client identities, investment objectives, funding levels, and future plans as well as
information about the transactions that Western Asset executes on their behalf and the securities holdings in their accounts. All this information is considered confidential and must not be shared unless otherwise permitted.
Avoiding Conflicts of Interest.
Neither Western Asset employees nor Fund Directors may take advantage of their knowledge or position to place their interests ahead of Western Asset clients or the Funds, as
the case may be. Different obligations may apply to different persons under this Code of Ethics, but this duty includes an obligation not to improperly trade in personal investment accounts, as well as an obligation to maintain complete objectivity
and independence in making decisions that impact the management of client assets, including the Funds. Western Asset employees and Fund Directors must disclose all material facts concerning any potential conflict of interest that may arise to the
Funds’ Chief Compliance Officer or the Western Asset Chief Compliance Officer, as appropriate.
Upholding the Spirit of the Code
of Ethics. The Code of Ethics sets forth principles and standards of conduct, but it does not and cannot cover every possible scenario or circumstance. Each person is
expected to act in accordance with the spirit of the Code of Ethics and their fiduciary duty. Technical compliance with
3
the Code of Ethics is not sufficient if a particular action or series of actions would violate the spirit of the Code of Ethics.
Western
Asset Compliance Policies and Procedures. In addition to the Code of Ethics, Western Asset has established policies and procedures that are designed to address compliance
requirements and conflicts and potential conflicts of interest not related to personal trading. Employees have an obligation to follow Western Asset’s compliance policies and procedures.
4
WHO IS SUBJECT TO THE CODE?
While the spirit and objectives of the Code generally are the same for each person covered by the Code of Ethics, different
specific requirements may apply to different categories of people. Western Asset and the Funds have both adopted the Code of Ethics, and the requirements for Western Asset employees differ from those for Fund Directors. You must understand what
category or categories apply to you in order to understand which requirements you are subject to.
Western Asset Employees,
Officers and Directors. As a condition of employment, all Western Asset employees, officers and directors (generally referred to as “Western Asset employees”) must read,
understand and agree to comply with the Code of Ethics. You have an obligation to seek guidance or take any other appropriate steps to make sure you understand your obligations under the Code of Ethics. On an annual basis, you are required to
certify that you have read and understand the Code of Ethics and agree to comply.
Western Asset Independent
Contractors. Independent contractors may be subject to the Code of Ethics depending on the length of time with Western Asset, the nature of the engagement and the access to
information. If designated, you are required to comply with the Code of Ethics and make all the required certifications. All independent contractors are still obliged to observe obligations of confidentiality and other terms of their engagements.
Directors of the Funds. The Code of Ethics applies to interested Directors of the Funds who are also Western Asset employees or otherwise interested persons because of their business affiliations with Western
Asset. Interested Directors who are also employees or are otherwise interested persons because of their business affiliations with Franklin Templeton Investments are subject to the Franklin Templeton Investments Code of Ethics.
• |
What are the “Funds”?
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o Western Asset Funds, Inc.
o Western Asset Investment Grade Income Fund, Inc.
o Western Asset Premier Bond Fund
o Western Asset Inflation-Linked Income Fund
o Western Asset Inflation-Linked Opportunities & Income Fund.
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If a Director is considered to be an “interested person” of a Fund, its investment adviser or principal underwriter within the meaning of Section 2(a)(19) of the Investment Company Act of 1940, then he or she is
considered an Interested Director.
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If a Director is not considered to be an “interested person,” then he or she is considered to be a Disinterested Director.
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If you are both a Fund Director and an employee of Western Asset, you are subject to the requirements that apply to you as an employee of Western Asset, as applicable.
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5
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Western Asset Interested Directors are subject to those requirements forth in the Section below titled “Requirements for Fund Directors.”
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Access Persons. Western Asset employees and Fund Officers and Directors are considered “Access Persons” because they may have access to information regarding investment decisions, transactions and
holdings. Other people may also be considered to be “Access Persons” and subject to the same requirements as Western Asset employees including the following:
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Any natural person that has the power to exercise a controlling influence over the management and policies of Western Asset or the Funds and who obtains information concerning recommendations made to a client
account, including a Fund, with regard to the purchase or sale of a security.
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Any person who provides advice on behalf of Western Asset and is subject to Western Asset’s supervision and control.
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Any other such person as the Chief Compliance Officer of Western Asset or the Funds designate.
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Investment Persons. If you are a Western Asset employee and you also make recommendations or investment decisions on behalf of Western Asset as part of your regular functions or duties, or you make or
participate in making recommendations regarding the purchase or sale of securities for a Western Asset client or account, you are considered an “Investment Person.” Investment Persons are subject to all the requirements of Western Asset employees,
but also must comply with additional restrictions due to their knowledge and involvement with investment decisions Western Asset is considering or planning for the future.
Other
Codes of Ethics. If you are an Access Person under this Code, but you are employed principally by affiliates of Western Asset and you are subject to a Code of Ethics that
complies with applicable law, you are subject to the relevant provisions of the Code of Ethics of your principal employer and not subject to this Code. The principal application of this is for those subject to codes of Franklin Resources, Inc. and
related subsidiaries (collectively, “Franklin Templeton Investments.”)
6
WHO ADMINISTERS THE CODE?
Western Asset Pasadena Management Committee:
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Responsibilities. The Western Asset Pasadena Management Committee has ultimate responsibility for the Code of Ethics. The Management Committee shall review and approve or deny any changes or proposed changes to the
Code of Ethics. The Management Committee shall also receive periodic reports from the Legal and Compliance Department regarding violations of the Code of Ethics. The Management Committee shall determine the appropriate policy with respect
to sanctions for Code of Ethics violations. The Management Committee may delegate the administration of this Code of Ethics to other individuals or departments, including the power to impose sanctions for particular violations according to
the framework approved by the Committee.
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Interpretation: The Management Committee is the final arbiter of questions of interpretation under this Code of Ethics.
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Western Asset Chief Compliance Officer:
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Receipt of Violations. The Chief Compliance Officer (known as the “CCO”) for Western Asset is the person designated to receive all violations of the Code of Ethics. If a Western Asset employee becomes aware of a violation
of this Code of Ethics or a violation of applicable law, they have an obligation to report the matter promptly to the CCO.
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Review of Violations. The Western Asset CCO must review all violations of the Code of Ethics and oversee any appropriate investigation and subsequent response with respect to Western Asset.
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Chief Compliance Officer for the Funds:
• |
Responsibilities. The Chief Compliance Officer for the Funds is responsible for overseeing the administration of the Funds’ compliance policies and procedures.
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Reporting of Violations. All violations of the Funds’ Code of Ethics must be reported to the Funds’ Chief Compliance Officer. To the extent that a violation involves a Fund Director, the Funds’ CCO shall oversee any
appropriate investigation and subsequent response with respect to the Funds.
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Sanctions for Violations of the Code of Ethics:
• |
If you violate the Code of Ethics, you may be subject to sanctions. Violations may take a variety of forms, depending on the facts and circumstances and should reflect the nature of the violation, the risk to
clients and other similar factors.
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In evaluating a violation, a variety of factors may be considered including any evidence of a violation of the law, potential or actual harm to client interests, evidence of fraud, neglect or indifference to the
Code of Ethics, frequency of violations, prior violations, and cooperation or mitigation efforts of the employee.
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7
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Sanctions may include any of the following types of sanctions or such other sanctions as may be deemed appropriate:
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o Verbal or written warnings
o Written warnings with copies to the employee’s supervisor and/or personnel file
o Limits on personal trading activities, such as limits on the ability to trade or open new positions
o Requirements to disgorge profits and/or reverse trades
o Referrals to Human Resources for disciplinary action
o Terminations
8
8
FIDUCIARY DUTY TO CLIENTS AND FUNDS
Comply with Applicable Law. A variety of securities laws, including those described in this Code of Ethics, apply to the operation of Western Asset and the Funds. It is your responsibility to understand your
obligations under these laws and to comply with those requirements. You have an obligation to seek assistance from the Legal and Compliance Department if you are unsure of what your obligations are under this Code of Ethics.
Fiduciary Duty. As a fiduciary for Western Asset clients, including the Funds, you have an obligation to act in clients’ best interests. You must scrupulously avoid serving your personal interests ahead
of the interests of clients and the Funds. That includes making sure that client interests come first and that you avoid any potential or actual conflicts of interest. That fiduciary duty extends to all aspects of the business. Conflicts and
potential conflicts can arise in a variety of situations. You may have information regarding clients, their investment strategies, strategic plans, assets, holdings, transactions, personnel matters and other information. This information may not be
communicated in any manner to benefit yourself or other persons. This obligation extends to avoiding potential conflicts between client accounts as well. You may not inappropriately favor the interests of one client over another.
Compliance with the Code of
Ethics. All new staff are provided with a copy of this Code of Ethics upon joining the Firm and the current version is posted on the Firm’s intranet. From time to time, the
Firm may revise the Code of Ethics and you will be provided with a copy of any such amendments to the Code. On an annual basis and when the Code of Ethics is amended, you will be required to acknowledge in writing that you have received, understand
and agree to comply with the Code of Ethics.
Personal Interests. As a general matter, you may not improperly take personal advantage of your knowledge of recent, pending or intended securities activities for clients, including the Funds. In addition,
you may not improperly take advantage of your position to personally gain at the expense of the interests of Western Asset, clients, or the Funds.
Maintaining the Best Interests
of Clients. The provisions of this Code of Ethics address some of the ways in which you are expected to uphold the fiduciary duty to clients and the Funds. It is not an
exclusive list.
Confidentiality. Unless otherwise permitted, information regarding clients or their accounts may not be shared with persons outside of the Firm, such as vendors, family members, or market participants. In
particular, information regarding the trading intentions of clients or Western Asset on behalf of its clients may not be shared.
Personal trading:
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A potential conflict exists between the interests of clients (including the Funds) and your personal investment activities. This conflict may take shape in a variety of ways, including the particular trades you
execute and the volume of trading you do.
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9
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You may not engage in an excessive volume of trading in your personal accounts. High volumes of personal trading may raise concerns that your energies and interests are not aligned with client interests.
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Depending on the particular security that you choose to buy, a holding period may also apply that requires you to hold that security for a minimum period of time.
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At all times, you have an obligation to refrain from personally trading to manipulate the prices of securities and trading on material non-public information.
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Given the potential conflict that exists between client transactions, holdings and intentions and your personal trading activity, the Code of Ethics contains detailed requirements regarding your personal conduct
and the monitoring of your personal trading activity. The remaining sections of the Code of Ethics provide guidance on the requirements that must be followed in connection with your personal trading activity.
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10
REPORTING OF PERSONAL TRADING
You must provide information regarding your personal investment accounts as required under this Code of Ethics. Reporting
obligations take effect at the inception of your involvement with Western Asset or a Fund, and continue on a monthly, quarterly and annual basis. As with other provisions of the Code of Ethics, you are expected to understand and comply with the
obligations that apply to you. (Applicable provisions for Western Asset Interested Directors are described more fully below in the Section titled “Requirements for Fund Directors.”)
In order to monitor potential conflicts of interest and your compliance with the Code, Western Asset employees and Interested
Directors must identify investment accounts and provide information on particular securities transactions in those accounts.
Western Asset Management Company employees (i.e., those located in
the Pasadena and New York offices) must maintain personal brokerage accounts only with brokers approved by the Firm. New hires must transfer their accounts within 90-days of hire. The criterion for broker approval is whether a broker is willing and
able to provide electronic feeds to Western Asset for purposes of monitoring and administration of the Code of Ethics and Western Asset’s systems can effectively accommodate the electronic feeds. A list of approved brokers shall be published by the
Legal and Compliance Department for reference by employees. Limited exceptions may be granted by the General Counsel or Chief Compliance Officer in such cases as may be necessary or prudent on a case by case basis (such as for accounts of family
members of employees).
Which investment accounts do Western Asset employees and Western Asset Interested Directors need to report?
Report any of the following investment accounts:
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Any investment account with a broker-dealer or bank in which you have a direct or indirect interest, including accounts that are yours or that you share jointly with another person. This includes joint accounts,
spousal accounts, UTMA accounts, partnerships, trusts and controlling interests in corporations.
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This requirement generally will cover any type of brokerage account opened with a broker-dealer or bank.
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You must also report any Individual Retirement Account (“IRA”) held with a broker-dealer or bank.
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Any investment account with a broker-dealer or bank over which you have investment decision-making authority (including accounts you are named on, such as being a guardian, executor or trustee, as well as accounts
you are not named on, such as an account owned by another person for which you have been granted trading authority).
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Any investment account with a broker-dealer or bank established by partnership, corporation, or other entity in which you have a direct or indirect interest through any formal or informal understanding or
agreement.
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Any college savings account in which you hold securities issued under Section 529 of the Internal Revenue Code and in which you have a direct or indirect interest.
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Any account established to hold shares in a Franklin Resources, Inc. Employee Stock Investment Plan (ESIP) or similar plan.
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Any other account that the Western Asset Management Committee or its delegate deems appropriate in light of your interest or involvement.
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You are presumed to have investment decision-making authority for, and therefore must report, any investment account of a member of your immediate family if they live in the same household as you. (Immediate family
includes a spouse, child, grandchild, stepchild, parent, grandparent, sibling, mother or father-in-law, son or daughter in-law, or brother or sister in-law.) You may rebut this presumption if you are able to provide Western Asset with
satisfactory assurances that you have no material interest in the account and exercise no control over investment decisions made regarding the account. Consult with the Legal and Compliance Department for guidance regarding this process.
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Do not report any of the following accounts:
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Do not report investment accounts that are not held at a broker-dealer or bank that permit investments only in shares of open-end investment companies or funds:
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Do not report such an investment account if the account holds only shares in money market funds.
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Do not report such an investment account if you only invest in open-end funds not advised or sub-advised by Western Asset or a Franklin Templeton Investments affiliate.
If you begin investing in open-end funds advised or sub-advised by Western Asset or an affiliate, you must report the investment account.
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Do not report any 401(k), 403(b) or other company sponsored retirement accounts unless there is trading activity in funds advised or sub-advised by Western Asset or an affiliate. The list is available from the
Legal and Compliance Department. Note: If you have a Western Asset 401(k) account, no additional reporting is required, but you are subject to the holding period requirements described in the Section below titled “Personal Trading
Restrictions.”
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What reports are Western Asset employees and Western Asset Interested Directors required to provide?
At hire: What information is required when you are hired or become a Western Asset employee or a Western Asset Interested Director of a Fund?
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You must report all of your investment accounts. (See information above for more detail on which accounts must be reported.)
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12
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The report must either include copies of statements or the name of the broker, dealer or bank, title on the account, security names, exchange ticker and CUSIP as applicable, and the number of shares and principal
amount of all holdings.
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There is no requirement to report holdings of digital tokens, altcoins, crypto currencies or similar assets. This obligation may be revised based on further regulatory guidance, particularly if such instruments are
deemed to be “securities.”
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You must sign and date all initial reports.
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You must report required information within 10 calendar days from the date of hire or the date on which you become a Western Asset employee or Western Asset Interested Director.
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All the information that you report must be no more than 45 days old.
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The Legal and Compliance Department will attempt to arrange with your brokerage firm to receive duplicate confirmations and statements to enable the firm to monitor your trading activities, but your assistance may
be required.
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Electronic
Confirmations and Statements: The Western Asset Legal and Compliance Department will attempt to arrange to receive duplicate copies of transaction confirmations and
account statements for each investment account directly from each financial institution with whom you have reported having an investment account. To the extent that Western Asset is able to directly obtain such information, you will not be required
to separately provide the information described below for quarterly or annual transaction reports. You may be asked to confirm Western Asset’s records in lieu of providing your own holdings or transaction reports. Your assistance may be required
for information Western Asset does not have or is not able to obtain otherwise, which may include providing statements to Western Asset yourself or coordinating with your financial institution to send confirmations and statements to Western Asset.
Quarterly Transaction Reports: What information is required on a quarterly basis?
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You must report all transactions in covered securities in which you have a direct or indirect beneficial interest during a quarter to the Legal and Compliance Department within 30 days after quarter end, regardless
of whether the account is required to be reported as described above.
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What are “covered securities”? “Covered securities” are any security as defined by the Investment Advisers Act of 1940, Investment Company Act of 1940, any financial instrument related to a security, including
fixed income securities, any equity securities, any derivatives on fixed income or equity securities, ETFs, closed-end mutual funds, and any open-end mutual funds managed, advised or sub-advised by Western Asset or an affiliate. “Covered
securities” does not include digital tokens, altcoins, crypto currencies or similar assets. This obligation may be revised based on further regulatory guidance, particularly if such instruments are deemed to be “securities.”
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“Covered securities” does not include obligations of the US government, bankers acceptances, bank certificates of deposit, commercial paper and high quality short term debt
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13
instruments such as repurchase agreements and other instruments as described below in the Section titled
“What Trades are Not Required to be Precleared?”
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The report shall state the title and number of shares, the principal amount of the security involved, the interest rate and maturity date if applicable, the date and nature of the transaction, the price at which
the transaction was effected and the name of the broker, dealer or bank with or through whom the transaction was effected.
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The report must also include the date it was submitted.
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You may not be required to file a quarterly report if the Legal and Compliance Department received duplicate copies of your broker confirmations and statements within the 30 day time period. From time to time,
however, the Legal and Compliance Department may not receive all duplicate statements from brokers or may not receive them on a timely basis. In those cases, you will be notified by the Legal and Compliance Department and you have an
obligation to provide copies of the statements or report all transactions you execute during the quarter in some other form.
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If you have no investment accounts or executed no transactions in covered securities, you may be asked to confirm that you had no investment activity (either independent of an account or in a newly opened account).
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Annual Holdings Reports: What information is required on an annual basis?
• |
You must provide a list of all covered securities in which you have a direct or indirect interest, including those not held in an account at a broker-dealer or bank. The list must include the title, the exchange
ticker or CUSIP number as applicable, number of shares and principal amount of each covered security. Copies of investment account statements containing such information are sufficient. Holdings are not required to include digital tokens,
altcoins, crypto currencies or similar assets unless they are held in a securities account at a broker-dealer or bank.
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You must report the account number, account name and financial institution for each investment account with a broker-dealer of bank for which you are required to report.
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While the Western Asset Legal and Compliance Department may be receiving duplicate statements and confirmations for your investment accounts, this annual reporting requirement is intended to serve as a check to
make sure that all of Western Asset’s information is accurate and current.
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The information in the annual report must be current as of a date no more than 45 days before the report is submitted and the annual report must include the date it was submitted to the Western Asset Legal and
Compliance Department.
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You also must certify annually that you have complied with the requirements of this Code of Ethics and that you have disclosed or reported all transactions and holdings required to be disclosed or reported pursuant
to the requirements of this Code.
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14
New
Investment Accounts: When do I need to report new investment accounts that are required to be reported under the Code of Ethics?
• |
After you open an account or after you assume a role or obtain an interest in an account that requires reporting (as discussed in the Section titled “Reporting of Personal Trading”), you have 30 calendar days after
the end of the quarter to report the account.
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You must report the title of the account, the name of the financial institution for the account, the date the account was established (or the date on which you gained an interest or authority that requires the
account to be reported) and the date reported.
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Additional
Reporting for Certain Persons. What additional reporting obligations exist for Directors and Officers of Closed-End Investment Companies, officers or Western Asset, or
designated members of the Western Asset Investment Strategy Group?
• |
Section 16 of the Securities Exchange Act of 1934 requires Directors and Officers of any closed-end investment company to report to the Securities and Exchange Commission changes in their personal ownership of that
closed-end investment company’s stock. Note that reporting is not required for all close-end investment companies, but only the shares of those closed-end funds for which a person serves as a director or officer.
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• |
In addition, Section 16 requires Western Asset officers and designated members of the Western Asset Investment Strategy Group to forfeit to the Fund any profit realized from any purchase and sale, or any sale and
purchase, of Fund shares within any period of less than six months. Under Section 16, holding periods operate on a “last in, first out” methodology, so the six month holding period for all holdings re-sets with each new purchase. Such persons
should consult the Western Asset Legal and Compliance Department for further guidance regarding specific provisions of the law, including applicable reporting requirements
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.
• |
If provided with the necessary information, the Western Asset Legal and Compliance Department will assist and make the filings with the Securities and Exchange Commission on your behalf.
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15
PRECLEARANCE PROCESS FOR PERSONAL TRADING
Before you execute a personal trade, the trade may need to be precleared to ensure that there is no conflict with Western
Asset’s current trading activities on behalf of its clients (including the Funds). All Western Asset employees are required to preclear trades in securities except as provided below.
WHAT TRADES MUST BE PRECLEARED?
Any Security
(unless excluded below). You must preclear trades in any security, which means any bond, stock, debenture, certificate of interest or participation in any profit sharing
venture, warrant, right and generally anything that meets the definition of “security” under the Investment Advisers Act of 1940 and the Investment Company Act of 1940. Except for money market instruments, G-7 government direct obligations and
government direct obligations of Singapore and Australia, all fixed income securities must be precleared.
Restricted
List. Subject to the caveat below for common stock, you are required to preclear the securities of any issuer that are listed on the Western Asset restricted list.
Common
Stocks. You are only required to preclear publicly traded common stocks if the issuer of the common stock is listed on the Western Asset restricted list. In cases where the
common stock is on the restricted list, designated as being eligible for trading, and the issuer has USD$10 billion or more in market capitalization, pre-clearance is only required if your trade is over USD$100,000 in value. Restrictions also apply
to investments in private placements (including private funds) or initial public offerings (see discussion below). Preclearance is not required, however, for trading in stocks issued by Franklin Resources, Inc. as long as all other restrictions
such as restricted periods are followed.
Stocks of
Brazilian Issuers. You must preclear all Brazilian equity trades except trades of a de minimis amount (i.e., trades of 500 shares or less per day for any issuer with a market capitalization in excess of USD$10 billion). This preclearance requirement includes both common and preferred shares as
well as local shares and GDR/ADR securities.
Derivatives.
Trades in any financial instrument related to a security that is required to be pre-cleared, including options on securities, futures contracts, single stock futures, options
on futures contracts and any other derivative must be precleared.
Shares in any
Affiliated Open or Closed-end Mutual Fund or REIT. Preclearance is required if you purchase or sell shares of open-end or closed-end funds and/or REITs advised or sub-advised
by Western Asset outside of your Western Asset 401(k) participant account. This includes preclearance for such purchases or sales in a spouse’s retirement account. You are not required to preclear trades in your Western Asset 401(k) participant
account. Note: No preclearance is required for investments in any money market funds.
Systematic
Investment Plans. Preclearance is required when executing an initial instruction for any purchases or sales that are made pursuant to a systematic investment or withdrawal
plan involving a security that requires preclearance. For example, a systematic investment plan that regularly purchases
16
shares of a Western Asset Fund would need to be precleared when the initial instruction was made, but not for
each specific subsequent purchase. A systematic investment or withdrawal plan is one pursuant to which a prescribed purchase or sale will be automatically made on a regular, predetermined basis without affirmative action by the Access Person. As
such, only the initial investment instruction (and any subsequent changes to the instruction) requires preclearance.
Private
Placement Securities. All Western Asset employees must preclear any trades in private placement securities (i.e., any
offering that is exempt from registration under the Securities Act of 1933 pursuant to section 4(2) or 4(6) or pursuant to rule 504, rule 505, or rule 506 under the Securities Act of 1933) whether or not fixed income related. This requirement
includes all private investment partnerships or funds such as hedge funds and private real estate holding partnerships.
Initial
Public Offerings. Investment Persons are prohibited from participating in Initial Public Offerings (other than closed-end fund offerings where Western Asset is an adviser or
sub-adviser). Special Purpose Acquisition Company (SPAC) offerings are considered Initial Public Offerings.
529 College
Savings Plans. Any transaction in units of a college savings plan established under Section 529 of the Internal Revenue Code where the underlying investments are open-end
funds advised or sub-advised by Western Asset or an affiliate. A list of such funds is available from the Legal and Compliance Department.
Transactions
in Retirement Accounts and Deferred Compensation Plans. All purchases or sales of investment companies or funds advised or sub-advised by Western Asset in any retirement
account other than your Western Asset 401(k) participant account or Deferred Compensation Plan must be precleared. Note: Trades in investment
companies or funds in your Western Asset 401(k) account are not required to be precleared, but are subject to a 60-day holding period if they are advised or sub-advised by Western Asset. Trades in the brokerage portion of your Western Asset 401(k)
such as those in individual tickers or CUSIPs are subject to the same personal trading pre-clear rules as if they were purchased outside of the 401(k) account.
Shares of
Preferred Stock. You are required to preclear all transactions in shares of preferred stock.
WHAT TRADES ARE NOT REQUIRED TO BE PRECLEARED?
Common
Stocks. As long as the issuer of the securities is not listed on the Western Asset restricted list, you are not required to preclear publicly traded common stocks. All
Western Asset employees are also required to preclear an equity security in the case of a private placement or an initial public offering (see discussion above).
Government
Securities. Trades in any direct obligations of the U.S. Government or any G7 government are not required to be precleared.
High Quality
Short-term Debt Instruments. High quality short term debt instruments including bankers acceptances, bank certificates of deposit, commercial paper, variable-rate demand
notes, repurchase agreements and other high quality short-term debt instruments (meaning any instrument that has a maturity at issuance of less than 366 days and that is rated in one of the two highest rating categories
17
by a nationally recognized statistical rating organization, such as S&P or Moody’s)
are not required to be precleared.
Money Market Funds. Trades in any investment company or fund that is a money market fund are not required to be precleared.
Open-End Mutual Funds. Trades in open-end mutual funds that are not advised or sub-advised by Western Asset are not required to be precleared.
Closed-End Mutual Funds, Exchange Traded Funds (“ETFs”) and Real Estate Investment Trusts (“REITs”). Transactions of closed end mutual funds, ETFs and
REITs are not required to be precleared unless they are advised by Western Asset.
Transactions Retirement Accounts and Deferred Compensation Plans. Purchases or sales of investment companies or funds in your Western Asset 401(k)
participant account or Deferred Compensation Plan are not required to be precleared. Note: Trades in your Western Asset 401(k) account are not required to be precleared, but are subject to a holding period requirement if they are advised or
sub-advised by Western Asset. Trades in the brokerage portion of your Western Asset 401(k) such as those in individual tickers or CUSIPs are subject to the same personal trading pre-clear rules as if they were purchased outside of the 401(k)
account.
Employee Savings Investment Plans. Purchases, sales of Franklin Resources, Inc. stock in Employee Savings Investment Plans or similar are not required to
be pre-cleared. Elections to participate or stop participating or changes to participation levels are not required to be pre-cleared.
Systematic Investment Plans. Any purchases or sales that are made pursuant to a systematic investment or withdrawal plan that has previously been
approved by a Preclearance Officer. A systematic investment plan is any plan where a sale or purchase will be automatically made on a regular, predetermined basis without your authorization for each transaction. The first instruction must be
precleared, but each subsequent purchase is not required to be precleared unless changes are made to the terms of the standing order.
No Knowledge. Securities transactions where you have no knowledge of the transaction before it is completed (for example, a transaction effected by a
Trustee of a blind trust or discretionary trades involving an investment partnership or investment club, when you are neither consulted nor advised of the trade before it is executed) are not required to be precleared.
Certain Corporate Actions. Any acquisition of securities through stock dividends, dividend reinvestments, stock splits, reverse stock splits, mergers,
consolidations, spin-offs, exercise of rights or other similar corporate reorganizations or distributions generally applicable to all holders of the same class of securities is not required to be precleared.
Options-Related Activity. Any acquisition or disposition of a security in connection with an option-related transaction that has been previously
approved. For example, if you receive approval to write a covered call, and the call is later exercised, you are not required to obtain preclearance in order to exercise the call. Preclearance of a derivative of a security is required only if the
underlying security requires preclearance.
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Commodities, Futures and Options
on Futures. Any transaction involving commodities, futures (including currency futures and futures on securities comprising part of a broad-based, publicly traded market
based index of stocks) and options on futures. Preclearance is required for any single issuer derivatives, such as single stock futures.
529 College
Savings Plans. Any transaction in units of a college savings plan established under Section 529 of the Internal Revenue Code, unless the underlying investment includes
open-end funds advised or sub-advised by Western Asset or an affiliate.
Digital
Assets. Digital tokens, altcoins, crypto currencies or similar assets Crypto currency is treated the same as any other currency and is not a security, so it does not require
pre-clearance. This obligation may be revised based on further regulatory guidance.
Miscellaneous.
Any transaction in any other securities as the Western Asset Chief Compliance Officer may designate on the grounds that the risk of abuse is minimal or non-existent.
HOW DOES THE PRECLEARANCE PROCESS WORK?
Understand
the Preclearance requirements. Review the Section above titled “Preclearance Process for Personal Trading” to determine if the security requires preclearance.
Trading
Authorization Form. Obtain and complete a Trading Authorization Form or access the on-line personal trading system (if available to you).
Submission
for approval. Submit the request for approval to a Preclearance Officer for a determination of approval or denial. The Chief Compliance Officer shall designate Preclearance
Officers to consider requests for approval or denials.
Approval or
Denial. The Preclearance Officer shall determine whether approval of the proposed trade would place the individual’s interests ahead of the interests of Western Asset
clients (including the Funds). To be valid, a Preclearance Officer must sign the Trading Authorization Form or otherwise evidence approval.
Expiration
of Trading Permission. Trade authorizations expire at the end of the trading day during which authorization is granted. Trade authorizations also expire if they are revoked
or if you learn that the information provided in the Trade Authorization request is not accurate. If the authorization expires, a new authorization must be obtained before the trade order may be placed. If an order is placed but has not been
executed before the authorization expires (e.g., a limit order), no new authorization is necessary unless the order is amended in any way.
Transactions
of a Preclearance Officer. A Preclearance Officer may not approve his or her own Trading Authorization Form.
Proxies. You may designate a representative to complete and submit a Trade Authorization Form if you are unable to complete the form on your behalf in
order to obtain proper authorization.
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PERSONAL TRADING RESTRICTIONS
In addition to reporting and preclearance obligations, you are also subject to restrictions regarding the manner in which you
trade and hold securities in any personal investment accounts for which you report transactions. (The Section above titled “Reporting of Personal Trading” describes which accounts must be reported.)
For all Western Asset employees:
• |
Market Manipulation. You shall not execute any securities transactions with the intent to raise, lower, or maintain the price of any security or to falsely create the appearance of trading activity.
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• |
Spread Betting. Spread Betting is a speculative transaction that involves taking a bet on the price movement of a security, index or other financial product via a spread betting company. Spread betting on financial
products is not permitted and employees may not use spread betting accounts to circumvent the Code of Ethics. Spread betting on non-financial products, such as sporting events, is not covered by the Code of Ethics.
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• |
Trading on Inside Information. You shall not purchase or sell any security if you have material nonpublic information about the security or the issuer of the security. You are also subject to Western Asset’s policy on insider
trading. This policy applies both to personal transactions and to transactions executed by Western Asset personnel on behalf of client accounts.
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• |
Excessive Personal Trading. You are limited to 75 transactions per calendar quarter. Transactions are defined as executions - therefore, a buy and a sell of the same security are considered as two transactions and multiple
fills for limit orders are each considered a transaction unless brokers provide information to permit independent confirmation that multiple confirmations originated from a single order. This does not apply to accounts held by family
members where you do not have any trading authority, fully managed accounts where you have given permission to another party to manage your account, and rebalancing of investments in the 401(k), 403(b) or any other company sponsored
retirement accounts. Single expressions of investment intent with multiple executions are counted as a single trade (i.e., multiple fills on a limit or a block trade across multiple
family accounts). Corporate actions or options exercises are not counted. Quant-type strategies declared in advance and done with the approval of the Chief Compliance Officer may be exempted if the individual exercises no discretion over
when or if their orders are actually executed.
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• |
Initial Public Offerings for Investment Persons: Investment Persons may not purchase any securities through an initial public offering (other than closed-end funds for which Western Asset is an adviser or sub-adviser).
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Regardless of whether a transaction is specifically prohibited in this Code of Ethics, you may not engage in any personal
securities transactions that (i) impact your ability to carry out your assigned duties or (ii) increase the possibility of an actual or apparent conflict of interest.
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Holding Periods for securities in personal accounts for all Western Asset employees:
• |
After making a purchase, you must hold that security for at least 30 calendar days unless specified otherwise below. Holding periods are measured on a first-in-first-out basis unless otherwise specified below. The
holding period applies if investment exposure takes the form of single stock futures, options or other similar instruments.
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• |
Holding periods apply for all securities except transactions in money market funds, government/sovereign securities issued by G-7 countries and derivatives on such securities, high quality short-term debt
instruments, ETFs or other index securities, options on broad-based indices, currencies, and open-end mutual funds not advised by Western Asset.
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• |
A 60-day holding period applies for all mutual funds, investment companies, unit trusts, REITs, or other commingled vehicles for which Western Asset serves as adviser or sub-adviser.
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• |
This limitation applies to any purchases or sales in your individual retirement account, 401(k), deferred compensation plan, or any similar retirement plan or investment account for you or your immediate family.
There is no holding period for purchases or sales done through a systematic investment or withdrawal plan.
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• |
There is no holding period for accounts held by family members where you do not have any trading authority or fully managed accounts where you have given permission to another party to manage your account. You may
not direct or recommend trades or take any other action that serves to circumvent the provisions of the Code of Ethics.
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• |
The holding period may be deemed inapplicable in circumstances such as stop-loss orders declared in advance or extreme market volatility if prudent and consistent with the Firm’s overarching fiduciary duties to
clients and regulatory obligations.
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Blackout Periods:
• |
One Day Blackout period for all Western Asset employees:
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o |
You may not purchase or sell a fixed-income security (or any security convertible into a fixed income security) of an issuer on the same day in which Western Asset is purchasing or selling a fixed-income security
from that same issuer.
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o |
Contemporaneous trading activity will be the basis for a denial of a request for trading preclearance.
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• |
Seven Day Blackout period for Investment Persons:
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o |
You may not purchase or sell a fixed income security (or any security convertible into a fixed income security) if Western Asset purchases or sells securities of the same issuer within seven calendar days before or
after the date of your purchase or sale.
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Preclearance Sought and Obtained in Good Faith:
• |
The blackout period restriction may be deemed inapplicable if, consistent with the overarching duty to put client interests ahead of personal or Firm interests, an Access Person making a personal transaction has
sought and received preclearance. This determination will take into account such factors as the degree of involvement in or access to the persons or teams making the investment decision.
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REQUIREMENTS FOR FUND DIRECTORS
Interested Directors of the Funds that are also Western Asset employees
• |
If you are an Interested Director and also a Western Asset or Franklin Templeton Investments employee, you are subject to all the Code of Ethics requirements that apply to you as a Western Asset or Franklin
Templeton Investments employee. Accordingly, if you are a Western Asset employee, you are required to comply with all provisions of this Code of Ethics. If you are a Franklin Templeton Investments employee, you are not subject to the
provision of this Code of Ethics, but you are required to comply with the Franklin Templeton Investments Code of Ethics.
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• |
You are also subject to the requirements under Section 16 of the Securities and Exchange Act of 1934. For Interested Directors who are also Western Asset employees, this obligation is addressed in the Section above
titled “Reporting of Personal Trading.”
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Interested Directors of the Funds that are not Western Asset employees
• |
Applicable Provisions of the Code of Ethics. For an Interested Director that is not a Western Asset employee, only the requirements as set forth in the following Sections of the Code of Ethics shall apply:
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o Objectives and Spirit of the Code
o Persons Subject to the Code
o Persons Who Administer the Code
o Reporting of Personal Trading
o Requirements for Fund Directors
These sections may also incorporate other parts of the Code of Ethics by reference.
• |
Rule 17j-1 Requirements with Respect to Reporting of Personal
Trading. The requirements described above in the Section titled “Reporting of Personal Trading” shall only apply to the extent required by Rule 17j-1. In particular,
no reporting of any open-end mutual funds is required.
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• |
Section 16 Reporting. Section 16 of the Securities and Exchange Act of 1934 requires all Directors of closed-end investment companies to report changes in your personal ownership of shares of investment companies for
which you a Director. If provided with the necessary information, the Legal and Compliance Department will assist and make filings with the Securities and Exchange Commission on your behalf.
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• |
Section 16 Personal Trading Restrictions. Section 16 of the Securities and Exchange Act requires a Director to forfeit to the Fund any profit realized from any purchase and sale, or any sale and purchase, of Fund shares
within any period of less than six months. Under Section 16, holding periods operate on a “last in, first out” methodology, so the six month holding period for all holdings re-sets with each new purchase.
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EX-28.p.22
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Policy Name |
Effective 01/09/2021 |
and Number Personal Trading Policy and Code of Conduct | Date |
Related
Regulations
|
Section 204A of the Investment Advisers Act of 1940
Investment Advisers Act Rules 204-2(a)(12) and (13)
Investment Company Act Rule 17j-1 |
Related |
BNY Mellon’s Personal Securities Trading Policy |
Corporate |
BNY Mellon’s Code of Conduct |
Policies |
Policy Statement
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This policy outlines the process where an employee of Newton Investment Management North America LLC (Newton) intends to engage in trading in a
personal account and/or a beneficially owned personal account. Newton has adopted The Bank of New York Mellon Corporation Personal Securities Trading Policy and Code of Conduct (collectively, the “Code”) and the CFA Asset Manager Code of
Professional Conduct.
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Definitions Investment Employee: An employee who, in the normal conduct of
his/her job responsibilities, has
access (or are likely to be perceived to have access) to nonpublic information regarding any advisory client’s purchase or sale of securities or
nonpublic information regarding the portfolio holdings of any Proprietary Fund, is involved in making securities recommendations to advisory clients, or has access to such recommendations before they are public.
Access Decision Maker (ADM) Employee: Generally, employees are considered to be ADM Employees if they are
Portfolio Managers or Research Analysts and make or participate in recommendations or decisions regarding the purchase or sale of securities for mutual funds or managed accounts.
Micro-Cap Access Decision Maker (MCADM) Employee: A subset of ADM Employees who make recommendations or
decisions regarding the purchase or sale of any security of an issuer with a small market capitalization. The market capitalization threshold used when determining if an ADM Employee is considered a MCADM Employee is a market capitalization
equal to or less than $250 million (for all other countries, the local currency’s USD equivalent is used).
Personal Trading Activity: Trading in investments or securities for the benefit of oneself or an
immediate family member. This includes brokerage or investment accounts for which the employee is named as holder, has a beneficial interest or control and any in which the employee shares an ownership interest with persons who are not
covered under this Policy or has the power, directly or indirectly, to effect transactions in the account. This may be a formal power, e.g., through a power of attorney or a fiduciary relationship such as trustee or custodian, or an
informal arrangement, including the accounts of minor children and other financial dependents and, only when required by local regulation, the accounts of spouses and domestic partners.
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The Personal Trading Policy applies to all Newton employees (each, an “Employee”) and any of their beneficially owned personal accounts.
I. New Employees
a) Upon commencement of employment at Newton, each new Employee must acknowledge in writing, that they will comply with the Code. All Newton Employees are classified as an
Investment Employee (“IE”), and portfolio managers and research analysts will receive an additional classification as either an Access Decision Maker (“ADM”) or Microcap
Access Decision Maker (“MCADM”). A Newton Compliance Officer will also periodically review the status of and reclassify Employees whose responsibilities may have changed.
b) A member of Compliance will review the policy requirements with all newly hired Employees, either in a group setting or individually. Periodically, or
upon request, Compliance may offer additional review sessions.
c) Compliance will contact all newly hired temporary employees, contractors and consultants (“Contractors”) to have them certify their compliance with the
Code of Ethics and determine whether or not the Contractor will be required to pre-clear and/or report personal security holdings.
d) Within 10 calendar days of employment, Employees are required to submit a copy of their beneficially owned accounts and reportable holdings in those
accounts via the automated Personal Trading Assistant system (“PTA”), a web based third party application. Although the Ethics Office will request duplicate statements and confirms from Employees’ brokers, Employees are ultimately responsible for
ensuring that their broker(s) send the duplicate confirms and statements to the Ethics Office. All Newton employees are required to maintain all beneficially owned accounts with an approved broker.
e) Employee non-discretionary/managed accounts do not have to be disclosed in PTA. However, employees with non-discretionary/managed accounts must notify
Newton Compliance of the account(s), complete a Managed Account Request Form prior to opening such an account(s), complete an annual certification for the account(s) and provide quarterly statements on the account(s) as requested.
II. Pre-clearance Process
a) Employees who wish to place a personal securities transaction for a reportable security, as defined in the Code (collectively, a “Transaction”) must first request and
receive approval to do so by accessing the PTA and completing and submitting a Pre-Trade Authorization Form (“PTAF”). Employees must receive notice that the preclearance request was approved prior to placing a security trade. Approved Transactions
must be executed no later than the end of the next business day.
b) Requests will be denied for Transactions for which trades are pending in the same security in a client account and for at least two business days after
trades were executed in the same security in a client account, subject to certain de minimis exceptions as more fully explained in the Code. Moreover, Portfolio Managers are prohibited from trading in a security for seven days before and after
trades in that security are executed in client accounts he or she manages. Requests will also be denied for the following types of Transactions or any other Transactions prohibited in the Code but not listed here:
1. IPO’s (subject to certain exceptions outlined in the Code);
2. Securities on Mellon's restricted list (subject to certain de minimis exceptions outlined in the Code);
3. Short sales of Bank of New York Mellon securities;
4. Option transactions involving Bank of New York Mellon securities;
5. Sales of Bank of New York Mellon securities within 60 days of purchase (except in extreme hardship cases); or
6. Purchases of Bank of New York Mellon securities on margin.
III. Backup Manual Pre-clearance Process
If the PTA is, or will be, inoperable for an extended period of time the Compliance Officer may allow Employees to pre-clear their Transactions through a
manual process facilitated by the Newton Compliance Department. All such pre-clearance requests must be made using the Newton Manual Pre-clearance Request Form (“Form”).
Upon receipt of a completed Form, the Compliance Officer (or a designee) shall review the request using the Newton order management system and any
restricted lists. The Compliance Officer (or a designee) will provide the Employee with notice, in writing, of the determination of the request. Copies of all Forms will be forwarded to the Ethics Office to ensure all executed trades were approved
and compliance with the short term profit rule.
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IV. Transaction Review Process
The Ethics Office compares pre-clearance requests to the duplicate confirms received from Employees brokers. The Ethics Office conducts the comparison to ensure all Transactions were approved and
in compliance with the 60 day short term profit rule on opposite transactions in the same security. Any exceptions are reported to the Compliance Officer and CCO.
V. Quarterly Transaction Review Process
a. Each Employee is required to file within 30 days of quarter end, via the PTA, a Personal Quarterly Transaction Report (QTR). A QTR must be filed for any full or partial quarter in which the
Employee was employed at Newton. In addition, each Employee who is also an ADM is required to file an ADM Quarterly Transaction Report which includes, among other things, additional information regarding any Transactions that may conflict with
trades in their client’s accounts.
b. All Transactions listed on Employee QTRs will be reviewed in an effort to assist Compliance personnel in ensuring that personal trading is being conducted in compliance
with the Code. More specifically, the purpose of the review is to assist Compliance personnel in monitoring personal trading for “front running” “7- Day Blackout violations (as a backup to the PTA system) and assist in identifying patterns of
trading by Employee(s) that may lead to further review or require ongoing detailed monitoring.
c. The Compliance Officer, acting together with the Ethics Office and senior Newton management, including Employee Relations, will take all necessary and appropriate actions
for any detected Code violations.
VI. Private Placement Review
Private Placements require the pre-approval of the Employee’s Manager, Newton’s product line CIO, the Newton Compliance Department and the Bank of New York Mellon Investment
Ethics Council. Any Employee who seeks to invest in a private placement must complete the Placement Form (“PP Form”) and submit the completed PP Form to a Compliance Officer. Decisions relative to such investments are based on the specific facts
and circumstances. The Compliance Officer will provide the completed PP Form to the Employee’s manager and to Newton’s CCO for review of the proposed Employee transaction. Upon approval by the employee’s manager and Newton’s CCO, the Compliance
Officer will forward the PP Form to the Ethics Office for final review by the Bank of New York Mellon Investment Ethics Council. Please see the Employee Investments in Newton Advised Hedge Funds Policy for additional steps that are required when
requesting to invest in a Newton advised hedge fund.
VII. Volcker Covered Funds
Employees are prohibited from acquiring any initial or subsequent investment in a Volcker Covered Fund unless they
obtain prior written approval from the Ethics Office, Newton Compliance Officer and product line CIO.
VIII. Sanctions
Employees who are not in compliance with this policy may be subject to sanctions. These sanctions may include, but are not limited to, disgorgement of any profit or any other
financial sanction, a warning, probation, suspension or termination of employment.
EX-28.p.23
Code of
Conduct
DOING WHAT'S RIGHT
.
BNY MELLON
TABLE OF CONTENTS
DOING WHAT’S RIGHT // 2
HOW TO REPORT A CONCERN // 3 KEY PRINCIPLES OF OUR CODE
// 4
WHAT YOU SHOULD KNOW ABOUT OUR CODE OF CONDUCT // 5-9
Our values // 5
Purpose of our Code // 6
Who must follow this Code? // 6
Waivers of the Code for executive officers // 6 What is expected of employees? // 7 Cooperating with
Regulatory Agencies // 8 What is expected of managers // 8
Managing risk as a manager // 8
Responsibility to ask questions and report concerns // 8 What happens when a concern is reported? // 9
Zero tolerance for retaliation // 9 Cooperating with an investigation // 9
Direct Communication with Government and Regulatory Authorities // 10
Communication of Trade Secrets to Government and Regulatory Authorities // 10
RESPECTING OTHERS // 11-15
Mutual respect and professional treatment // 12 Harassment-free environment // 14
Safety and security // 15 Managers’ responsibilities // 15
AVOIDING CONFLICTS // 17-25
Overview // 18
Gifts and entertainment // 19
Outside employment and business dealings // 22 Outside service as a Director, Trustee, Officer,
Investment Committee Member, Partner or Business Owner of a
for-profit business or a not-for-profit organization // 24 Ownership of an outside business // 25
Fiduciary appointments // 25
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Personal investment decisions // 25
Dealing with family and close personal friends // 26 Corporate opportunities // 27
CONDUCTING BUSINESS // 29-33
Fair competition and anti-trust // 30
Anti-corruption and improper payments // 32 Combating financial crime and money laundering // 33
WORKING WITH GOVERNMENTS // 35-37
Your obligations // 36 Basic principles // 37
PROTECTING COMPANY ASSETS // 39-46
Financial integrity // 40
Additional standards for senior financial professionals // 41
Use of company assets // 41
Protecting client and employee records and observing our privacy principles // 42
Records management // 43
Use of computers, systems and corporate information // 44
Inside or proprietary information // 45
SUPPORTING OUR COMMUNITIES // 48-52
Political activities // 49
Investor and media relations // 50
Charitable contributions and corporate sponsorship // 51 Participating in trade associations, conferences
and speaking engagements // 51
ADDITIONAL HELP // 52-53
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The Code of Conduct does not alter the terms and conditions of your employment. Rather, it helps each of us to know what must be
done to make sure we always Do What’s Right. The most current version of the Code can be found on MySource. Throughout the Code, references to company policies apply only to global policies that cover all employees and do not include additional
policies you must follow that are specific to your location or line of business. The Code is not intended to fully describe the requirements of referenced policies, which can be found in their entirety on MySource.
1
DOING WHAT’S RIGHT
AT BNY MELLON, “DOING WHAT’S RIGHT” MEANS
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Contributing to an ethical culture is expected and valued,
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Conducting business in full compliance with all applicable laws and regulations, and in accordance with the highest ethical standards,
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Fostering honest, fair and open communication,
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Demonstrating respect for our clients, communities and one another,
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Being accountable for your own and team actions, and
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Being willing to take a stand to correct or prevent any improper activity or business mistake.
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HOW TO DO WHAT’S RIGHT
– |
Put company values, policies and procedures into action,
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Know the laws and regulations affecting your job duties and follow them,
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Take responsibility for talking to someone if you see a problem, and
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Ask questions if you are unsure of the right thing to do.
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WHEN YOU ARE UNCERTAIN, ASK YOURSELF THESE QUESTIONS
– |
Could the action affect the company’s reputation?
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– |
Would it look bad if reported in the media?
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Am I uncomfortable taking part in this action or knowing about it?
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– |
Is there any question of illegality?
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Will the action be questionable with the passage of time?
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If the answer to any of these questions is “yes,” ask more questions. Keep asking until you get a satisfactory answer. Talk to your
manager, the Compliance and Ethics Department, Legal or Human Resources, or call the Ethics Office before doing anything further. Don’t stop asking until you get the help you need.
IT’S YOUR OBLIGATION TO DO WHAT’S RIGHT.
2
HOW TO REPORT A CONCERN
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Usually, the best place to start is by talking to your manager. If this makes you uncomfortable, then consider the options
below.
Ethics Help Line
(Operated by members of the company’s Ethics Office)
– |
United States and Canada: 1-888-635-5662
|
– Europe: 00-800-710-63562
– Brazil: 0800-891-3813
– Australia: 0011-800-710-63562
– |
Asia: appropriate international access code
|
+800-710-63562 (except Japan)
– |
Japan: appropriate international access code
|
+800-710-6356
– |
All other locations: call collect to 412-236-7519
|
Please note that your phone call can be anonymous.
E-mail: [email protected] (To remain anonymous, please use the telephone help line for reporting your concern.)
Ethics Hot Line
(Operated by EthicsPoint, an independent hot line administrator)
– |
United States and Canada: 1- 866-294-4696
|
– |
Outside the United States dial the AT&T Direct Access Number for your country and carrier, then 866-294-4696
|
AT&T Direct Access Numbers by Country/Carrier
– |
United Kingdom: British Telecom 0-800-89-0011; C&W 0-500-89-0011; INTL 0-800-013-0011
|
– India: 000-117
– Brazil: 0-800-890-0288
– |
Ireland: 1-800-550-000; Universal International Freephone 00-800-222-55288
|
– |
Japan: Softbank Telecom 00 663-5111; KDDI 00
|
539-111
– |
Australia: Telstra 1-800-881-011; Optus 1-800-551-155
|
–
Hong Kong: Hong Kong Telephone 800-96-1111; New World Telephone 800-93-2266
– |
Singapore: Sing Tel 800-011-1111; StarHub 800-001-0001
|
Web Report: http://www.ethicspoint.com (hosted on EthicsPoint’s secure servers and is not part of the company’s web site or intranet).
Please note that all contacts to EthicsPoint can be anonymous.
Incident Reporting
If your concern involves potential criminal or unusual client activity, you must file an Incident Report within 72 hours. In the
U.S., you can file an Incident Report using the icon on your PC desktop. In other locations, you should contact your compliance officer for assistance in following country-specific guidelines.
Director’s Mailbox
If your concern involves questionable accounting or auditing matters, you may also report your concern to the Presiding
Director of the Board (who is independent of management). You can contact
the Presiding Director by sending an e-mail to non-management [email protected] or by postal mail addressed to:
BNY Mellon Corporation
Church Street Station PO Box 2164
New York, New York 10008-2164 USA Attention: Non-Management Director
Please note the postal mail option can be anonymous.
3
KEY PRINCIPLES OF OUR CODE
RESPECTING OTHERS
We are committed to fostering an inclusive workplace where talented people want to stay and develop their careers. Supporting a
diverse, engaged workforce allows us to be successful in building trust, empowering teams, serving our clients and outperforming our peers. We give equal employment opportunity to all individuals in compliance with legal requirements and because
it’s the right thing to do.
AVOIDING CONFLICTS
We make our business decisions free from conflicting outside influences. Our business decisions are based on our duty to BNY Mellon
and our clients, and not driven by any personal interest or gain. We are alert to any potential conflict of interest and ensure we identify and mitigate or eliminate any such conflict.
CONDUCTING BUSINESS
We secure business based on honest competition in the marketplace, which contributes to the success of our company, our clients and
our shareholders. We compete in full compliance with all applicable laws and regulations. We support worldwide efforts to combat financial corruption and financial crime.
WORKING WITH GOVERNMENTS
We follow all requirements that apply to doing business with governments. We recognize that practices that may be acceptable when
dealing with a private company that is the client may cause problems or be a violation of law when working with a government.
PROTECTING COMPANY ASSETS
We ensure all entries made in the company’s books and records are complete and accurate, and comply with established accounting and
record-keeping procedures. We maintain confidentiality of all forms of data and information entrusted to us, and prevent the misuse of information belonging to the company or any client.
SUPPORTING OUR COMMUNITIES
We take an active part in our communities around the world, both as individuals and as a company. Our long-term success is linked to
the strength of the global economy and the strength of our industry. We are honest, fair and transparent in every way that we interact with our communities and the public at large.
4
WHAT YOU SHOULD KNOW ABOUT OUR CODE OF CONDUCT
At the foundation of our Code of Conduct are our Values – Client Focus, Integrity,
Teamwork and Excellence.
Our values underscore our commitment to be a client- focused, trusted financial institution driven by an
empowered global team dedicated to outperforming in every market we serve.
OUR VALUES
Our values provide the framework for our decision-making and guide our business conduct. Incorporating these values into our
actions helps us to do what is right and protect the reputation of the company.
– |
Client Focus: Putting the client at the center of all that we do
|
– |
Integrity: Acting with the highest ethical standards for our company, our employees and our clients
|
– |
Teamwork: Fostering collaboration and diversity to empower employees to build relationships and deliver insights
|
– |
Excellence: Setting the standard for leading-edge solutions, innovation and continuous improvement
|
WHAT OUR VALUES DO:
– |
Explain what we stand for and our shared culture
|
– |
Span geographies and lines of business
|
– |
Represent the promises made to our clients, communities, shareholders and each other
|
– |
Are critical to our success
|
5
PURPOSE OF OUR CODE
Today’s global marketplace is filled with a host of new challenges and changes, but one constant guides us — the mandate to meet
the highest standards of legal and ethical integrity.
The Code of Conduct is the foundation of our commitment to Doing What’s Right, but it is not intended to describe every law or
policy that applies to you. Nor does it address every business situation you may face. You’re expected to use common sense and good judgment, and seek advice when you’re unsure of the proper response to a particular situation.
The Code provides the framework and sets the expectations for business conduct. It clarifies our responsibilities to each other,
clients, suppliers, government officials, competitors and the communities we serve. It outlines important legal and ethical issues. Failing to meet these standards could expose our company to serious damage.
WHO MUST FOLLOW THIS CODE?
All employees worldwide who work for BNY Mellon or an entity that is more than 50 percent owned by the company must adhere to the
standards in our Code. No employee is exempt from these requirements, regardless of the position you hold, the location of your job or the number of hours you work. If you oversee vendors, consultants or temporary workers, you must supervise
their work to ensure their actions are consistent with the key principles in this Code.
WAIVERS OF THE CODE FOR EXECUTIVE OFFICERS
Waivers of the Code are not permitted for any executive officer of BNY Mellon, unless the waiver is made by the company’s Board of
Directors (or a committee of the Board) and disclosed promptly to shareholders.
Individuals who are deemed to be “executive officers” of BNY Mellon will be notified as appropriate.
Compliance with the letter and the spirit of our Code of Conduct, laws and regulations, policies and procedures is not
optional.
It’s how we do business: it’s the embodiment of Doing What’s Right.
6
Q & A
Q: I work outside of the U.S. Do
U.S. laws apply to me?
A: BNY Mellon does business all over the world, which means that you may be subject to laws of countries other than the one
in which you live. You must follow those laws that apply to your business duties, wherever you work. BNY Mellon is the parent of our operating companies and is incorporated in the U.S., so
U.S. laws may apply to certain business activities even if they are conducted outside of the U.S.
The reverse may also be true other countries may apply their laws outside of their boundaries. If you have questions about
the laws that apply to your business activity, ask your manager or contact the Legal representative who supports your line of business.
WHAT IS EXPECTED OF EMPLOYEES?
You’re responsible for contributing to our culture of Doing What’s Right by knowing the rules that apply to your job. This
includes company policies, procedures, laws and regulations governing the country and businesses in which you work. Some lines of business may have more restrictive policies and procedures, and certain countries may have laws that are unique
to a location.
In these situations, you’re expected to follow the more restrictive rules. You’re expected to ask your manager if you have
questions about performing your job. If you do not get an adequate response, it’s your duty to keep asking until you get a satisfactory answer. You must question any request that does not comply with company policies, laws or regulations, or
is inconsistent with our Code of Conduct.
No manager or leader in our company can ask you to violate a law or regulation, or to act in a manner inconsistent with our Code of
Conduct. You should challenge any such request and alert appropriate individuals.
Identifying and managing risk is the responsibility of every employee. You’re required to adhere to the established internal
controls in your area of responsibility and promptly elevate all risk, compliance and regulatory concerns to your manager.
You’re expected to comply with applicable laws and regulations and follow this Code, including the spirit of its intent. The
penalty for violating any provision may be disciplinary action up to and including dismissal. If you violate a criminal law applicable to the company’s business, the matter will be reported to the appropriate authorities.
You are required to use CODE RAP (Code Reports and Permissions) to report or obtain approval for certain activities that are
noted throughout the Code of Conduct and various company policies (e.g., gifts, entertainment and certain outside employment or positions). CODE RAP is a web-based system which you can learn more about by visiting MySource, the company’s
intranet site. If you need assistance or do not have access to a PC, ask your manager for help.
You’re obligated to comply fully with our Code of Conduct and may be required to certify your compliance with the Code. You will
be notified of any required certifications.
7
COOPERATING WITH REGULATORY AGENCIES
All employees are required to cooperate with regulators. Your communications with regulatory personnel are expected to be
responsive, complete and transparent. Any commitments you have made in response to exam findings and any responses to regulatory information requests are to be completed within the agreed time frame. You must notify your manager immediately
should situations arise that make it unlikely that you will meet the agreed upon commitments. In addition, your compliance officer should be advised of any delays in meeting regulatory commitments.
WHAT IS EXPECTED OF MANAGERS?
Those who manage or supervise others have a special obligation to set an example in Doing What’s Right. Some
of the ways you’re expected to demonstrate this leadership include:
– |
Creating a culture of risk management, compliance and ethics,
|
– |
Considering risk in all your decision making,
|
– |
Reinforcing with your staff the importance of early identification and escalation of potential risks to the appropriate managers,
|
– |
Ensuring employees have the relevant resources to understand their job duties,
|
– |
Monitoring compliance with the Code of Conduct, company policies and procedures of the employees you supervise,
|
– |
Fostering an environment in which employees are comfortable raising questions and concerns without fear of retaliation,
|
– |
Reporting instances of non-compliance to the proper management level,
|
– |
Taking appropriate disciplinary action for compliance and ethics violations, and
|
– |
Reviewing the Code of Conduct no less than annually with your staff.
|
MANAGING RISK AS A MANAGER
As a manager, you must always consider risk in your decision making. You are required to understand fully the risk, compliance and
regulatory issues that may impact the areas you serve. You are required to escalate any concerns immediately to the appropriate management level to ensure the requisite attention is given to the matter. In addition, any corrective measures
must be implemented timely, thoroughly and in a sustainable manner.
RESPONSIBILITY TO ASK QUESTIONS AND REPORT CONCERNS
You are required to speak up immediately if you have a question or concern about what to do in a certain situation or if you
believe someone is doing — or about to do — something that violates the law, company policy or our Code of Conduct. If you have a genuine concern, you must raise it promptly.
Q & A
Q: What is my role in managing risk?
A: Each employee plays an important role in managing risk when you:
– Perform your job with integrity and in compliance with policies, procedures and the law
– Adhere to the controls established for your business
– Ask questions if instructions are not clear or if you are unsure of the right thing to do
– Escalate issues immediately to your manager (e.g., an error, a missed control, wrongdoing or incorrect instructions)
Doing What’s Right means being accountable for your own and your team’s actions, and being willing to take a stand to
correct or prevent any improper activity or a business mistake.
8
Q & A
Q: Where do I go for help if I’m uncomfortable talking to my management?
A: You can contact the Ethics Help Line or the Ethics Hot Line. The contact information is located in
the Code of Conduct, on MySource and on the company’s public Internet site.
Q & A
Q: Can I report a concern anonymously?
A: Yes, you can report your concern to the Ethics Help Line or Ethics Hot Line anonymously if you wish.
If you have a question or concern, your manager is usually a good place to start. Other people you may go to for help or advice
are:
– |
Your manager’s manager
|
– |
Your line of business Compliance officer
|
– |
Someone in the Human Resources or the Legal department
|
You must speak up. If your concern is not addressed, raise it through other channels. You can always contact the Ethics Office
through the Ethics Help Line or Ethics Hot Line.
You can also visit the Doing What’s Right section of the Compliance and Ethics page on MySource for more information on reporting
an issue or incident.
WHAT HAPPENS WHEN A CONCERN IS REPORTED?
When you report a concern to the Ethics Help Line or Ethics Hot Line, your concerns will be taken seriously and investigated fully.
Be prepared to give detailed information about your concern. You can choose to be anonymous if you want. Your confidentiality will be protected to the fullest extent possible and every effort will be made to quickly resolve your concern.
These reporting mechanisms are meant to be used only when you have a genuine concern that something is wrong. You will not be
provided protection for your own misconduct just because you filed a report or if you knowingly give a false report.
ZERO TOLERANCE FOR RETALIATION
Anyone who reports a concern or reports misconduct in good faith, and with the reasonable belief that the information is true, is
demonstrating a commitment to our values and following our Code of Conduct. The company has zero tolerance for acts of retaliation. Zero means zero. No one has the authority to justify an act of retaliation. Any employee who engages in
retaliation will be subject to disciplinary action, which may include dismissal.
COOPERATING WITH AN INVESTIGATION
You’re required to cooperate with any investigation into alleged violations of our Code of Conduct, laws, regulations, policies or
procedures, and are expected to be truthful and forthcoming during any investigation. This includes situations where you are an involved party, a witness, or are asked to provide information as part of an investigation. Any attempt to
withhold information, sabotage
or otherwise interfere with an investigation may be subject to any level of disciplinary action up to and including dismissal.
Remember, investigations are confidential company matters. To protect the integrity of the investigation, you are not allowed to
discuss any aspect of an investigation, even the fact that an investigation is being conducted, with other employees or the public.
9
At the same time, this requirement for confidentiality does not prohibit you from reporting legal violations to any governmental or
regulatory body or official(s) or finance-related self-regulatory organization (collectively, “Governmental Authorities”), and you may do so either during or after your
employment without notice to the Company. Furthermore, no BNY Mellon policy or agreement is meant to prohibit you from doing so, or from participating
in any benefits involved in such reporting. The only restriction in this regard is that you are not authorized to disclose information covered by the Company’s attorney-client privilege.
DIRECT COMMUNICATION WITH GOVERNMENT AND REGULATORY AUTHORITIES
The confidentiality of our information and the protection of that information is a theme that recurs several times in this Code and
in many of our policies. However, nothing in this Code, in those policies, or in any agreement with BNY Mellon is meant to prohibit you from:
– |
initiating communications directly with, cooperating with, providing relevant information to or otherwise assisting in an investigation by any Governmental Authorities regarding a possible violation of law;
|
– |
testifying, participating or otherwise assisting in an action or proceeding by a Governmental Authority relating to a possible violation of law; or
|
– |
participating in any benefits for information provided to Government Authorities in the manner described in the first or second points above. You are permitted to report in this manner both during and after
your employment here irrespective of any confidentiality agreements you may have signed or policies in place during your employment and without providing notice to the Company. The only restriction is that
|
you are not authorized to disclose information covered by the Company’s attorney-client privilege.
COMMUNICATION OF TRADE SECRETS
TO GOVERNMENT AND REGULATORY AUTHORITIES
While the Code prohibits you from revealing “trade secrets” outside of the Company, you may do so without facing criminal or civil
liability if:
– |
the material is revealed in confidence solely for the purpose of reporting or investigating a suspected violation of law to a Federal, State, or local government official, either directly or indirectly, or
to an attorney; or
|
– |
the material is revealed in a complaint or other document filed under seal in a lawsuit or other proceeding. Note that an individual who files a lawsuit for retaliation by an employer for reporting a
suspected violation of law may disclose the trade secret to his/her attorney and may use the trade secret information in the court proceeding. In such cases, trade secret information must be filed under seal, and it may be disclosed only
under a court order.
|
10
KEY PRINCIPLE: RESPECTING OTHERS
|
RESPECTING OTHERS
We are committed to fostering an inclusive workplace where talented people want to stay and develop their careers.
Supporting a diverse, engaged workforce allows us to be successful in building trust, empowering
teams, serving our clients and outperforming our peers. We give equal employment opportunity to all individuals in
compliance with legal requirements and because it’s the right thing to do.
MUTUAL RESPECT AND PROFESSIONAL TREATMENT HARASSMENT-FREE ENVIRONMENT
SAFETY AND SECURITY MANAGERS’ RESPONSIBILITIES
KEY PRINCIPLE: RESPECTING OTHERS
11
KEY PRINCIPLE: RESPECTING OTHERS
MUTUAL RESPECT AND PROFESSIONAL TREATMENT
One of our values is Teamwork and nothing damages a team more quickly than a lack of mutual respect. For our company to be
successful, we all must work together toward common goals. Employees and managers share a mutual responsibility to keep one another informed of any information that may be important to job performance and to understanding the organization. You’re
expected to treat your fellow employees professionally — it’s what we owe each other in the workplace.
The company recognizes your right to form personal relationships with those you meet in the workplace; however, you’re expected to use
good judgment to ensure your personal relationships do not negatively affect your job
performance or interfere with your ability to supervise others. Favoritism, open displays of affection, not respecting personal boundaries, and making
business decisions based on emotions or personal relationships are inappropriate.
You should avoid situations where your personal relationship may create a potential conflict or perception of favoritism, especially if there is a
reporting relationship.
Situations that involve borrowing money, or making loans between employees, or between one employee and a family member of another
employee must be avoided, unless it is of an incidental nature involving a minimal amount of money. Managers should be particularly sensitive to
situations involving lending money to those who report to them and avoid these workplace situations.
(Reference: Gifts, Entertainment and Loans from One Employee to Another)
Q & A
Q: I asked a question in a staff meeting and the response I
received was offensive — several people laughed at me and I was mortified. What should I do?
A: The response you received was inappropriate. Healthy communication can only occur in environments where
different opinions can be ex- pressed and respectful debate occurs. It’s okay to disagree with a colleague. However,
it must be done in a professional and respectful way. Talk to the person who made the remark. If you feel uncomfortable doing
so, speak with your manager or Human Resources.
12
KEY PRINCIPLE: RESPECTING OTHERS
|
Similarly, gifts and entertainment between employees (including family members of another employee) can create conflicts. Company
policy places limits on the amounts that are permissible and amounts above those established limits require approval via CODE RAP.
(Reference: Gifts, Entertainment and Loans from One Employee to Another)
Managers must also be aware of situations where family members or close personal friends may also work at BNY Mellon. The company
prohibits any work situations where there is a direct reporting relationship between family members. In addition, wherever possible, situations should be avoided that involve family members working in the same business unit
at the same location, or family members working in positions where they can jointly control or influence transactions. Senior executives must be aware
that there are restrictions on hiring family members. If you encounter such a situation or are aware of one, you should contact Human Resources for guidance.
(Reference: Hiring and Continued Employment of Employees’ Relatives or Individuals Sharing Employees’ Household)
13
HARASSMENT-FREE ENVIRONMENT
BNY Mellon will not tolerate any form of harassment or discrimination. Harassment can be verbal, physical or include visual images
where the effect creates an offensive atmosphere. It can take many forms and includes jokes, slurs and offensive remarks, whether delivered verbally, graphically or in electronic media, including e-mail.
Harassment also includes disrespectful behavior or remarks that involve a person’s race, color, sex, age, sexual orientation, gender
identity, religion,
disability, national origin or any other legally protected status. Certain local laws or regulations may provide additional protection for employees, so
check with Human Resources or the Legal department in your local area if you have questions.
Some countries have specific laws concerning sexual harassment that include:
– |
Intentional or unintentional, unwelcome sexual advances with or without touching
|
– |
Coerced sexual acts
|
– |
Requests or demands for sexual favors
|
– |
Other verbal or physical conduct of a sexual nature
|
Our commitment to a harassment-free environment applies in all work-related settings and activities, whether on or off company
premises, and extends to employees’ actions toward clients and vendors. Harassment of any kind will not be tolerated in the workplace.
Q & A
Q: A colleague makes comments about my appearance that make me feel uncomfortable. I’ve told my colleague
that I don’t like these comments, but they continue and I’m told I’m too sensitive. What am I supposed to do?
A: You should talk to your manager and ask for help. If you do not feel comfortable talking to your manager, talk to Human
Resources or call the Ethics Help Line or Ethics Hot Line.
14
KEY PRINCIPLE: RESPECTING OTHERS
Q & A
Q: I have reason to believe that a colleague is coming to the
office intoxicated. What should I do?
A: You should notify your manager immediately. If you’re uncomfortable discussing this with your
manager, contact Human Resources.
SAFETY AND SECURITY
BNY Mellon is committed to establishing and maintaining safe and healthy working conditions at all locations and to
complying with laws that pertain to employee workplace safety. Listed below are some of the principles of maintaining a safe and secure workplace:
– |
You must contribute to maintaining a workplace free from aggression. Threats, intimidating behavior or any acts of violence will not be tolerated.
|
– |
You may not use, possess, sell or transfer illegal drugs on company property. In addition, you won’t be permitted to work if you’re using illegal drugs or impaired by alcohol.
|
– |
You may not bring weapons onto company property. This includes weapons used for sporting purposes or otherwise legal to possess. Weapons of any kind have no place in the work environment.
|
– |
You should be alert to individuals who are on company premises without proper authorization.
|
– |
Make sure you observe all physical access rules in your location and report incidents of unauthorized entry to your manager or to security personnel.
|
(Reference: Company Identification Card Issuance; Display and Use of Company Identification)
MANAGERS’ RESPONSIBILITIES
As part of a worldwide financial services organization, managers have a special responsibility to demonstrate our values through
their actions. Managers must foster an
environment of integrity, honesty and respect. This includes creating a work environment that is free from discrimination,
harassment, intimidation or bullying of any kind. This type
of behavior will not be tolerated and is inconsistent with our values and the Code of Conduct.
Managers also must ensure that all aspects of the employment relationship are free from bias and that decisions are based upon
individual performance and merit.
15
IT’S YOUR OBLIGATION TO
DO WHAT’S RIGHT.
16
KEY PRINCIPLE: AVOIDING CONFLICTS
|
AVOIDING CONFLICTS
We make our business decisions free from conflicting outside influences. Our business decisions are based on our duty
to BNY Mellon and our clients, and not driven by any personal interest or gain. We are alert to any potential conflict of interest and ensure we identify and mitigate or eliminate any such conflict.
GIFTS AND ENTERTAINMENT
OUTSIDE EMPLOYMENT AND BUSINESS DEALINGS
OUTSIDE SERVICE AS A DIRECTOR, OFFICER OR GENERAL PARTNER OWNERSHIP OF AN OUTSIDE BUSINESS
FIDUCIARY APPOINTMENTS PERSONAL INVESTMENT DECISIONS
DEALING WITH FAMILY AND CLOSE PERSONAL FRIENDS CORPORATE OPPORTUNITIES
17
KEY PRINCIPLE: AVOIDING CONFLICTS
OVERVIEW
The way we conduct our daily business dealings with clients, suppliers, vendors and competitors determines our reputation in the marketplace far more
than any other actions we take. Each one of us contributes to BNY Mellon’s reputation. You’re expected always to act in a way that reflects our
commitment to integrity and responsible business behavior.
A conflict of interest is any situation where your interests and the company’s interests or the interests of our clients are, or
could appear to be, in opposition.
When you’re in such a situation, it may be difficult to objectively fulfill your job duties and your loyalty to the company or to our clients and
may be compromised — or appear to be compromised. Every business decision you make should be in the best interests of the company and our clients
and not for your own personal gain or benefit. So you may not engage in any activity that creates, or even appears to create, a
conflict of interest between you and BNY Mellon or its clients. You should not take any business action, including any loan or guarantee, for your personal benefit, or to benefit a relative, a spouse or other romantic partner, or a close
friend at the expense of the company’s or a client’s best interests. If you believe you have a conflict of interest, or may be perceived to have such a conflict, you must disclose this to your Compliance Officer or to the Ethics Office.
If you believe you have a conflict of interest, or may be perceived to have such a conflict, you must disclose this to your
Compliance Officer or to the Ethics Office. You’re expected to cooperate fully with all efforts to resolve any such conflict. The routine activities on the following pages can give rise to an actual or perceived conflict of interest.
(Reference: Business Conflicts of Interest)
Even if the conflict does not create an improper action, the appearance of a conflict of interest can
be equally damaging to our reputation.
18
KEY PRINCIPLE: AVOIDING CONFLICTS
Q & A
Q: My line of business is considering asking a local vendor that we use from time to
time
to donate small gifts to a local charity. Since we’re not getting anything of value, can we assume this
is allowable?
A: No. This is inappropriate. Asking vendors or suppliers to donate gifts, even if nominal in amount and for a charitable
purpose, gives the impression that they must honor our request to continue doing business with the company.
GIFTS AND ENTERTAINMENT
Our clients, suppliers and vendors are vital to BNY Mellon’s success. That’s why it’s
imperative that these relationships remain objective, fair, transparent and free from conflicts. While business gifts and entertainment can be important to building goodwill, they can also affect the relationship if your ability to exercise
sound business judgment becomes
blurred. To prevent misunderstandings, it’s recommended that, at the beginning of the business relationship,
you discuss with your clients, suppliers and vendors what is permissible under our Code.
Fundamentally, interactions with existing or prospective clients, suppliers and vendors
are business relationships that should be treated accordingly. The inappropriate giving or receiving of gifts and entertainment can erode the distinction between a business and a personal relationship. An appropriate benchmark is whether
public disclosure of any gift or entertainment you accept or give would embarrass you or damage BNY Mellon’s reputation.
If your judgment begins to be influenced inappropriately by
a close relationship with a client, supplier or vendor, then you have crossed the line and
you should remove yourself from that relationship.
The basic principle is that no gift or entertainment may be accepted or provided if it
obligates you, or appears to
obligate you, to the individual receiving or giving the gift or
entertainment. Gifts and entertainment should be defined in the broadest sense to include money, securities, business
opportunities, goods, services, discounts on goods or services,
entertainment, corporate tickets, company sponsored events, food, drink, and any similar items.
In addition to the rules noted on the next page that apply across the company, certain
lines of business may have more restrictive rules and requirements. You are expected to know and follow the more rigorous standards that may apply to your job or your location.
|
|
19
The following are NOT allowed, regardless of the value:
– |
Accepting or giving anything as a “quid pro quo”, that is for doing something in return for the gift or entertainment,
|
– |
Accepting or giving cash or cash equivalents (e.g., checks, cash convertible gift certificates or cards, securities and loans),
|
– |
Accepting or giving a gift or entertainment that violates any law or regulation or brings harm to BNY Mellon’s reputation,
|
– |
Accepting or giving anything that could be viewed as a bribe, payoff or improper influence,
|
– |
Accepting or giving a gift or entertainment that violates any standard of conduct for your profession, especially if you hold a license or a certification,
|
– |
Using your position in any way to obtain anything of value from prospective or existing clients, suppliers, vendors or persons to whom you refer business,
|
– |
Providing entertainment that is lavish or too frequent for an existing or prospective client, vendor or supplier,
|
– |
Participating in any entertainment that is inappropriate, sexually oriented or inconsistent with ethical business practices,
|
– |
Accepting gifts or entertainment from, or giving them to, any vendor or supplier during the selection or sourcing process, whether or not you are the primary relationship manager or involved directly in the
negotiation to secure the products or services,
|
– |
Participating in any action that would cause the other person to violate their own company’s standards for gifts and entertainment, and
|
– |
Providing gifts or entertainment to an existing or prospective client, supplier or vendor not recorded properly in the company books and records
|
Q & A
Q: I am vacationing in the Caribbean and my client has a home on the island that I’m visiting. She’s been
asking me to stay in her home. I’ll make sure we discuss business and I may even be able to get some business referrals
from her friends. There won’t be any expense to BNY Mellon. Can I stay in the client’s home?
A: No. Staying in a client’s home is inappropriate. Your client is a business associate, not a personal friend. This type of
entertainment could be viewed as improper and could bring harm to the company’s reputation if disclosed to the public. The fact that the company is not paying for any expenses is not relevant. You should thank the client for the kind suggestion,
explain our policy and politely decline the offer.
20
KEY PRINCIPLE: AVOIDING CONFLICTS
Q & A
Q: I’m worried about the impression my office is giving to the community. We host
what I consider to be lavish parties
for prospective clients and some people seem to be constantly “entertaining” clients. Should I be
worried?
A: It depends. It could be that your colleagues are engaging in legitimate business
entertainment. It’s possible that the entertainment complies with the Code of Conduct and company policies, and you may not
have
all the facts. You should talk to your manager or the next level of management about your concern.
If you’re uncomfortable doing this or you get an unsatisfactory answer, contact the Ethics
Help Line or the Ethics Hot Line to report your concern doing business with the company.
The following require express pre-approval or reporting via CODE RAP before you proceed. Approval is required whether you’re the
recipient of the gift or entertainment, or you’re providing such to a client, vendor or supplier:
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Accepting a gift or bequest under a will or trust document of a client of BNY Mellon, regardless of the amount,
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Attending special, high-profile events, such as World Cup matches or Super Bowl games, regardless of the stated amount on the tickets,
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Giving or receiving any gift or entertainment that exceeds amounts permissible in company policy (entertainment includes meals, refreshments or other accommodations, but should only be considered
business entertainment if given in connection with a legitimate business meeting), and
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Giving gifts or entertainment to any U.S. government employee/entity (U.S. or non-U.S.)
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The laws surrounding gifts or entertainment to government officials are complex, so you should ask your manager for assistance or contact the Anti- Corruption and Government Contracting Unit of
Compliance with questions.
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The following are usually acceptable, but you should raise questions if you’re in doubt:
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Gifts based upon obvious family or long-standing, personal relation- ships (such as those between you and your parents, children, spouse or a childhood friend), where the circumstances make it clear that
those relationships are the motivating factor for the gift, rather than the business relationship,
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Gifts of a nominal value (under $200 U.S. or local equivalent), but only if the gift is given in connection with a commonly recognized event or occasion (e.g., holiday, job event such as a promotion or
retirement, life event such as a wedding, or a business event such as a conference, sports or cultural event). Even in these situations, you must report the gift or entertainment to your direct manager,
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Promotional items of a nominal value, such as pens, calendars, paperweights,
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Items with little intrinsic value, such as plaques, certificates and trophies recognizing service and accomplishments for civic, charitable, educational or religious organizations,
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21
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Discounts or rebates on merchandise or services that do not exceed those available to the general public or available to you as an employee of the company, and
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Loans from other financial institutions, so long as they are on customary terms for legally permissible purposes.
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If you receive a gift not in compliance with these requirements, you must immediately return the gift to the sender. If
appropriate, you should send a letter explaining the company’s policy or your business line’s policies.
(Reference: Gifts, Entertainment and Other Expenses to Commercial Clients, Suppliers or Vendors Policy and
Anti-Corruption Policy)
OUTSIDE EMPLOYMENT AND BUSINESS DEALINGS
Certain types of outside employment or business dealings may cause a conflict of interest or the appearance of a conflict. It’s your
responsibility to recognize these situations. Any activity that diminishes your ability to perform your
job duties objectively, benefits you at the expense of BNY Mellon, competes with any business or service provided by the company, or
has the potential to damage our reputation will not be permitted.
Certain types of outside employment or business dealings may not be accepted while employed by BNY Mellon, including:
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Employment or association with companies or organizations that prepare, audit or certify statements or documents pertinent to the company’s business,
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– |
Employment with clients, competitors, vendors or suppliers that you deal with in the normal course of your job duties, and
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Any business relationship with a client, prospect, supplier, vendor or agent of the company (other than normal consumer transactions conducted through ordinary retail sources).
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Q & A
Q: A colleague of mine works part-time for a company that provides office supplies, such as paper and pens,
to BNY Mellon. Should I be concerned that his outside employment could be a conflict?
A: It does not seem likely this would be a conflict, so long as your colleague is not involved in the decision making process
to purchase supplies from the outside company or approve invoices or payments to the supplier. If you’re concerned, you may want to talk with your manager. In addition, you can always contact your Compliance Officer or the Ethics Office for
guidance.
22
KEY PRINCIPLE: AVOIDING CONFLICTS
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Certain types of outside employment and business dealings require approval from the company before acceptance. You must seek approval
via CODE RAP. Depending upon your job duties or other regulatory requirements, your request may be denied or limits may be placed upon your activities. The following positions require approval:
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Employment involving the use of a professional license even if that license is not required for you to perform your current duties (e.g., FINRA, real estate, insurance, certified accountant and attorney),
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Employment involving providing tax advice or tax return preparation,
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Any type of employment in the financial services industry,
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Employment that could compete with the company or divert business opportunities in any way,
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Any position that is similar in nature to your present job duties and involves a “knowledge transfer “ to the other organization,
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Jobs that adversely affect the quality of your work, distract your attention from your job duties or otherwise influence your judgment when acting on behalf of the company,
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– |
Employment of any kind that would negatively impact the company’s financial or professional reputation, and
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Serving as an expert witness, industry arbitrator or other similar litigation support that is unrelated to BNY Mellon, as these activities generally take a significant amount of time and have the potential
to create conflicts of interest
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(e.g., taking a position that is contrary to company policies or procedures or otherwise conflicts with the interests of our clients).
Even if your outside employment is approved or permissible under the Code, you may not solicit employees, clients, vendors or
suppliers, nor may you utilize the company’s name, time, property, supplies or equipment. All approvals granted for outside employment expire after one year.
Annual re-approval via CODE RAP is required since facts and circumstances may change.
(Reference: Outside Affiliations, Outside Employment, and Certain Outside Compensation)
23
OUTSIDE SERVICE AS A DIRECTOR,
TRUSTEE, OFFICER, INVESTMENT COMMITTEE MEMBER, PARTNER OR BUSINESS OWNER OF A FOR-PROFIT BUSINESS OR A NOT-FOR-PROFIT ORGANIZATION
You must obtain prior approval from the Ethics Office through CODE RAP if you wish to serve as a Director,
Trustee, Officer, Partner or Business Owner of any for-profit business OR for certain not-for-profit (NFP) organizations if any of the following conditions exist:
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There is an existing or proposed client, business or financial relationship between the NFP organization and BNY Mellon, including receiving charitable contributions, grants or foundation money from
BNY Mellon.
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– |
The NFP organization is a trade or industry organization (e.g., Financial Industry Regulatory Authority or the Chartered Financial Analyst Institute).
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You receive any type of direct or indirect compensation (e.g., cash, securities, goods, services, tax benefit, etc.).
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You have been asked by BNY Mellon to serve the NFP organization.
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The organization/entity is any type of government agency or your position/ role is considered to be a public official (whether elected or appointed).
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Additionally, you must obtain prior approval from the Ethics Office through CODE RAP to serve as a member of
an Investment Committee that makes or oversees decisions or recommendations with respect to investing the assets of a for-profit or a not-for-profit organization.
You may not serve until you have full approval from BNY Mellon as required by policy and documented in CODE
RAP. If you are compensated, you may be required to surrender the compensation if there is a potential conflict of
interest or you’re serving the outside entity on behalf of BNY Mellon. Annual re-
approval via CODE RAP is required as facts and circumstances may change, so you may not be given permission to serve every year.
Even if the service does not require approval, you must notify BNY Mellon of any anticipated negative
publicity, and you must follow these guidelines while you serve:
– |
Never attempt to influence or take part in votes or decisions that may lead to the use of BNY Mellon or its affiliates’ products, services or other types of benefit to the company; the entity’s
records must reflect that you recused yourself from such a vote or discussion.
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You must ensure the entity conducts its affairs lawfully, ethically, and in accordance with prudent management and financial practices. If you cannot, then you must resign.
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You cannot divulge any confidential or proprietary information
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If you learn of any Material Non Public Information (MNPI) you must contact the Control Room or your local Compliance Officer to report each instance
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(Reference: Accepting Compensation When Serving as a Board Member or Senior Officer of
an Outside Entity)
Q & A
Q: I’ve been asked to sit on the board of a local non-profit group. They use our Wealth Management group
to manage their charitable giving program. I don’t have any business dealings with the non- profit group and don’t work in Wealth Management. Do I have to report this?
A: Yes. The non-profit entity is a client of BNY Mellon. It does not matter which line of business has the client
relationship, or whether or not you have any business dealings with the group. You must submit a CODE RAP form and receive approval before you agree to serve.
24
KEY PRINCIPLE: AVOIDING CONFLICTS
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OWNERSHIP OF AN OUTSIDE BUSINESS
If you own a business (either as a sole proprietor or partial owner), you must seek approval for this ownership via CODE RAP. You’ll
be required to provide pertinent details, such as any relationship with BNY Mellon (including employees), any compensation/ payment received, time required and potential conflicts of interest (actual or in appearance). Annual re-approval via CODE
RAP is required as facts and circumstances may change.
(Reference: Outside Affiliations, Outside Employment, and Certain Outside Compensation)
FIDUCIARY APPOINTMENTS
Fiduciary appointments are those where you act as a trustee, executor, administrator, guardian, assignee, receiver, custodian under
a uniform gifts to minors act, investment adviser, or any capacity in which you possess investment discretion on behalf of another or any other similar capacity. In general, you’re strongly discouraged from serving as a fiduciary unless you’re
doing so for a family member. All requests to serve as a fiduciary, with the exception of serving for a family member who is not a BNY Mellon client, require approval through CODE RAP.
If there is a client relationship, there may be restrictions or controls placed on your service, or you may be
denied the ability to serve in such a fiduciary capacity.
In all situations where you’re acting as a fiduciary, you must follow these guidelines:
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Do not represent that you’re performing the same professional services that are performed by a bank, or that you have access to such services,
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– |
Do not accept a fee for acting as a co-fiduciary with a bank, unless you receive approval from the board of directors of that bank, and
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Do not permit your appointment to interfere with the time and attention you devote to your BNY Mellon job duties.
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PERSONAL INVESTMENT DECISIONS
Your personal investments, and those of certain family members, could lead to conflicts of interest. Therefore, you’re required to
comply with the company’s Personal Securities Trading Policy, including adhering to the restrictions placed on trading in BNY Mellon securities and a strict prohibition against insider trading.
Certain employees will have additional restrictions placed on their personal investments that may include reporting and pre-clearing
various types of securities transactions. You must be familiar with the responsibilities that apply to your job and you’ll be expected to follow those rules.
In addition, if you have (or anyone who reports to you has) responsibility for a client, supplier or vendor
relationship as part of your job duties, you must be cautious about potential investments in that business or its securities,
particularly for privately held or thinly traded public companies and ensure your full compliance with the Personal Securities Trading Policy.
25
DEALINGS WITH FAMILY AND CLOSE PERSONAL FRIENDS
You should be particularly sensitive to business situations involving family members, household members or close personal friends.
In general, a family member or close personal friend should not have any business dealings with you or with anyone who reports to you. This principle also applies to situations where your family members or close personal friends provide an
indirect service to a client for whom you have responsibility, as well as to situations in which your family member or close personal friend is affiliated with a vendor of BNY Mellon, or a competitor to BNY Mellon.
You must disclose any such situation to your manager and your Compliance Officer and cooperate with all efforts to resolve such
conflicts.
(Reference: Hiring and Continued Employment of Employees’ Relatives or Individuals Sharing Employees’ Household)
Q & A
Q:A colleague of mine works part-time for a company that provides office supplies, such
as paper and pens, to BNY Mellon. Should I be concerned that his outside employment could be a conflict?
A: It does not seem likely this would be a conflict, so long as your colleague is not involved in the
decision making process to purchase supplies from the outside company or approve invoices or payments to the supplier. If you’re concerned, you may want to talk with your manager. In addition, you can always contact your Compliance Officer or the
Ethics Office for guidance.
Q & A
Q: My son works for a consulting company that BNY Mellon routinely hires for software
development. My job does not require that I interact with him and I have no influence or input over the decision to hire the consulting company. Is this okay?
A: It doesn’t appear that there are any conflicts of interest with your son working for the consulting company and your job at
BNY Mellon. To be certain, discuss this matter with your manager or your Compliance Officer, so that you can be sure there are no conflicts with this situation.
26
KEY PRINCIPLE: AVOIDING CONFLICTS
All transactions with your clients, suppliers or vendors must be handled strictly on an “arm’s- length basis”, meaning that the terms of all transactions must not even suggest the
appearance of a personal advantage
CORPORATE OPPORTUNITIES
You owe a duty to BNY Mellon to advance its legitimate business interests when the
opportunity arises. You and your family members are prohibited from personally benefiting from opportunities discovered through the use of company property or information that you directly or indirectly obtained through your position at BNY
Mellon.
Your actions must not compete in any way with businesses the company engages in, and you
may neither ask for, nor accept, a business opportunity that may belong to BNY Mellon or could appear to belong to it.
You may not give legal, tax or other professional advice to clients, prospects, vendors
or suppliers of the company. You may not give investment advice to clients, prospects, vendors or suppliers of the company, unless this activity is part of your regular job responsibilities. You must also be cautious
if clients, prospects, suppliers or other employees seek your guidance or your recommendation of a third
party professional who provides these services, such as an attorney, accountant, insurance broker, stock broker, or real estate agent.
If you make such a recommendation, you must follow these requirements:
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Provide several candidates and ensure you show no favoritism toward any of them
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– |
Disclose in writing that the recommendations are in no way sponsored or endorsed by the company
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– |
Do not accept any fee (now or in the future), nor may you expect any direct or indirect benefit (e.g., more business from a better relationship) from the recommendation
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27
IT’S YOUR OBLIGATION TO DO WHAT’S RIGHT.
28
KEY PRINCIPLE: CONDUCTING BUSINESS
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CONDUCTING BUSINESS
We secure business based on honest competition in the marketplace, which contributes to the success of our company,
our clients and our shareholders. We compete in full compliance with all applicable laws and regulations. We support worldwide efforts to combat financial corruption and financial crime.
FAIR COMPETITION AND ANTI-TRUST
ANTI-CORRUPTION AND IMPROPER PAYMENTS COMBATING FINANCIAL CRIME AND MONEY LAUNDERING
29
KEY PRINCIPLE: CONDUCTING BUSINESS
FAIR COMPETITION AND ANTI-TRUST
BNY Mellon is committed to fair dealing with our clients, suppliers, competitors and employees. The company is also committed to open
competition as we believe this benefits our clients, the company and the community at large. We compete vigorously but only in full compliance with the laws and regulations
of the numerous jurisdictions in which we do business, and in the spirit of honesty and integrity.
All BNY Mellon entities must comply with the various “fair competition” and “fair dealing” laws that exist in many countries and
“anti-trust” laws in the
U.S. The general purpose of these laws is to protect the markets from anti- competitive activities. Some examples of such anti-competitive activities
are those that involve entering into formal or informal agreements, whether written or oral, with competitors regarding:
– |
Fixing prices or terms, or any information that impacts prices or terms,
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– |
Allocating markets, sales territories or clients, including sharing marketing plans or strategic documents,
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Boycotting or refusing to deal with certain suppliers, vendors or clients (unless required by a law or governing body, such as the Office of Foreign Assets Control), and
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Making the use of a product or service from a supplier or vendor conditional upon their use of our services or products.
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The principles of fair dealing require us to deal fairly with our clients, suppliers, competitors and employees. Unfair advantage may
not be taken through:
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Manipulation,
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– |
Concealment,
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– |
Abuse of privileged information,
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Misrepresentation of material facts, or
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Any other unfair-dealing practices.
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Q & A
Q: A close friend works for a competitor of BNY Mellon. We sometimes talk about the challenges we have in
marketing certain products and bounce ideas off one another. Is this a problem?
A: Yes. You’re discussing confidential information that belongs to the company. You may also be violating anti-trust or
anti-competitive laws. Do not talk about these types of matters with your friend, family members or anyone outside of the company.
30
KEY PRINCIPLE: CONDUCTING BUSINESS
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The competition and anti-trust laws are many and complex, so if you have any question as to whether a particular activity is legal or
in compliance with the spirit of these laws, you should contact a member of the Legal department. The following points reinforce the significance and complexity of these laws:
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The laws can vary within the same country or organization. For example, several states within the
|
– |
U.S. have fair competition laws, in addition to the federal anti-trust laws. Likewise, within the EU, individual countries may have laws that apply in addition to EU laws,
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The laws of certain countries may apply to conduct that takes place outside of that country (e.g., the U.S. and EU),
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Violations of these laws typically carry harsh penalties. Most permit significant monetary penalties for both the company and the individual employee, and some permit convicted individuals to be imprisoned,
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– |
Meetings at professional gatherings, trade associations or conferences are particularly vulnerable to potential violations. If you’re involved in any discussion with a competitor that begins to suggest
anti-competitive or anti-trust activity, or gives the appearance of this kind of
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activity, you must inform the competitor that the discussion must cease. If it does not, you must remove yourself from the group. Immediately report the
incident to the Legal department to protect both you and the company, and
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Many countries’ competition laws have provisions that make it illegal to monopolize or to abuse a dominant position in
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a market. You should check with the Legal department if you’re a senior manager of a business and have concern about these issues.
Complying with fair competition and anti-trust laws also means that you may not use information or materials that belong to our
competitors. This includes using information that a former employee of a competitor may bring with them to BNY Mellon. We succeed in the marketplace based on our own merits and do not engage in corporate “espionage” or
unethical means to gain advantage on the competition. You’re expected to comply fully with the letter and the
spirit of all fair competition and anti-trust laws
31
ANTI-CORRUPTION AND IMPROPER PAYMENTS
Most countries in which we do business have laws that prohibit bribes to governments, their officials and commercial (non-government)
clients. The term “officials” can be applied broadly to include officials of political parties, political candidates, employees of governments and employees of government-owned businesses. BNY Mellon employees are subject to the
Foreign Corrupt Practices Act and the UK Bribery Act. You must comply with these laws regardless of the line of business in which you work or your
country of residence.
Any attempt to pay or offer money or anything of value to influence the actions or decisions of such officials may result in a
violation of the above-referenced laws. Violation of these laws is a serious offense which can lead to significant penalties for the company and for you individually. You’re required to comply fully with the Company’s Anti-Corruption Policy and
adhere to all associated rules including the following:
– |
Do not offer or give anything of value (including gifts, meals, entertainment or other benefits) to a U.S. or non-U.S. “official” to obtain or retain business or secure any improper advantage.
|
Note in particular that “things of value” may include jobs or internships or offers thereof. Company Policies require that any and all
candidates for employment (whether permanent, limited duration or as an intern) proceed through the formal HR recruiting process. You must not engage in informal recruiting, hiring or hiring discussions outside of the formal HR recruiting
process. In addition, “things of value” may also include consulting, contractor or temporary work assignments at BNY Mellon, whether or not a third party employment staffing agency is involved. You must adhere to all internal controls applicable
to such arrangements.
– |
Do not agree to hire or exert any influence in the hiring of any client or potential client or any relative or other person in whom the client or potential client may be interested,
|
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Do not accept or present anything if it obligates you, or appears to obligate you and ensure that all hospitality, entertainment and gifts are in accordance with applicable corporate policies and preceded by
all required internal approvals,
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– |
Do not attempt to avoid laws by making payments through third parties: be cautious when selecting or dealing with agents or other third-party providers,
|
– |
Never make any payment that you do not record on company books and records, or make misleading accounting entries,
|
– |
Seek guidance when circumstances are unclear or you’re asked to make or approve a payment or take any other action that makes you uncomfortable, and
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– |
Report any observations of others engaging in any behavior that you believe is improper.
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32
KEY PRINCIPLE: CONDUCTING BUSINESS
Q & A
Q: A longtime client started a new company that purchases medical equipment for a
facility in the Middle East. The payments are made via wire transfers from an account of another company she owns in the Cayman Islands. The bank account of the Cayman Island company is located in a European country. Should I be concerned?
A: Yes. Transferring funds to or from countries unrelated to the transaction, or transfers that are complex or illogical is a
significant red flag. You’re obligated to file an Incident Report no later than 72 hours from the time you identify the activity as suspicious.
COMBATING FINANCIAL CRIME AND MONEY LAUNDERING
Money laundering is the process by which individuals or entities attempt to conceal unlawful funds or other- wise make the source
of the funds appear legitimate. As a member of the financial services community, you have a special obligation
to support law enforcement throughout the world to combat various types of financial crime, such as attempts to launder money for criminal activity
and finance terrorist operations. You’re expected to comply fully with all anti-money laundering laws and only conduct business with reputable clients involved in legitimate business activities that use funds derived from lawful purposes.
It is critical to the health of the company that every employee adheres to the company’s strict “know-your-customer” policies.
In addition to our global policies, individual lines of business have detailed policies and procedures that address unique requirements and circumstances. You’re expected to know those procedures and follow them. Ask your manager for
guidance. Knowing your customer means following established customer identification protocols for your business line, validating that the individual or entity, and the source of their funds, is legitimate.
Failing to detect suspicious transactions or doing business with any person or entity involved in criminal or terrorist activities
puts the company and you at serious risk.
Accordingly, the company will not tolerate any circumstance where an individual or business unit circumvents anti-money laundering policies or
procedures or fails to report suspicious activity. No amount of revenue and no client relationship are worth the risk of doing business with those involved in criminal or terrorist activity. If you suspect or detect any suspicious activity,
you must file an Incident Report as soon as possible, and no later than 72 hours after detection. No manager or executive has the authority to suppress such reports.
(References: Global Anti-Money Laundering/Know-Your- Customer Policy;Tax Evasion Prevention Policy;
Anti-Money Laundering Training Policy; Policy on Identifying, Investigating, and Reporting Fraud, Money Laundering etc.)
33
IT’S YOUR OBLIGATION TO DO WHAT’S RIGHT.
34
KEY PRINCIPLE: WORKING WITH GOVERNMENTS
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WORKING WITH GOVERNMENTS
We follow all requirements that apply to doing business with governments. We recognize that practices that may be
acceptable when dealing with a private company that is the client may cause problems or be a violation of law when working with a government.
YOUR OBLIGATIONS BASIC PRINCIPLES
35
KEY PRINCIPLE:
WORKING WITH GOVERNMENTS
YOUR OBLIGATIONS
BNY Mellon conducts business with national and local governments and with government-owned entities. While you must always follow
the standard of Doing What’s Right with any client, you should be aware that there are special rules when doing business with a government. Some practices that are acceptable when a private company is
your client, such as nominal gifts
or entertainment, may cause problems, or in some cases be a violation of law, when working with governments.
If you’re involved in any part of the process of providing services to a government entity, you have a special obligation to follow
the basic principles in this section of the Code. These principles also apply in circumstances where you may be supervising the work of third parties in support of a government client (e.g., consultants, contractors, temporary workers or
suppliers).
If you’re a manager or recruiter who has responsibility for hiring decisions, you may have additional, unique requirements. For
example, certain jurisdictions, such as the U.S., have laws concerning employment discussions and the hiring of former government officials and their family members or lobbyists. Check with your local Human Resources representative or the Legal
department in such circumstances to be sure you’re following requirements of the law.
Q & A
Q: I have clients in a country where some businesses have been “nationalized” and are now owned and run by
the state. Are the people I deal with in these circumstances considered to be officials of the government?
A: You should assume the answer is yes. The laws can be complicated, so contact the Legal department for guidance.
Q & A
Q: I’m hosting a dinner for a few of the larger clients in my
region. One of the clients I was going to invite is the representative for the account we manage for the State of New Jersey. Do I have to notify anyone?
A: Yes. You may not proceed until you’ve received approval via CODE RAP from the Anti-Corruption and
Government Contracting Unit of Compliance.
36
KEY PRINCIPLE: WORKING WITH
|
BASIC PRINCIPLES
– |
Know the restrictions or limitations on presenting and receiving hospitality.
|
- |
Do not offer or accept gifts to or from representatives of governments that do not comply with company policies,
|
- |
Never accept or offer anything of value meant to induce or influence government employees or officials as this gives the appearance of a bribe, and
|
- |
Don’t “tip” government officials or offer “inducement” payments.
|
- |
Do not accept or present anything if it obligates you, or appears to obligate you.
|
– |
Observe a “higher standard of care.”
|
- |
Never destroy or steal government property,
|
- |
Don’t make false or fictitious statements, or represent that agreements have been met if they haven’t,
|
- |
Don’t deviate from contract requirements without prior approval from the government, and
|
- |
Never issue invoices or charges that are inaccurate, incorrect or unauthorized.
|
– |
Cooperate with government investigations and audits.
|
- |
Don’t avoid, contravene or otherwise interfere with any government investigation or audit, and
|
- |
Don’t destroy or alter any company documents (whether electronic or paper) in anticipation of a request for those documents from the government.
|
It’s important to note that in addition to the basic principles above, if your client is a U.S. federal, state or local government,
there are very specific legal requirements and company policies that you must follow.
These obligations apply to all businesses that deal with U.S. federal, state or local entities or officials, regardless of the
location or the line of business providing the service, even in locations outside the U.S.
(References: Doing Business with the Government; Government Contracts; Gifts, Entertainment and Payments to
Governments)
37
IT’S YOUR OBLIGATION TO DO WHAT’S RIGHT.
38
KEY PRINCIPLE: PROTECTING COMPANY ASSETS
|
PROTECTING COMPANY ASSETS
We ensure all entries made in the company’s books and records are complete and accurate, and comply with
established accounting and record-keeping procedures. We maintain confidentiality of all forms of data and information entrusted to us, and prevent the misuse of information belonging to the company or any client.
FINANCIAL INTEGRITY
ADDITIONAL STANDARDS FOR SENIOR FINANCIAL PROFESSIONALS USE OF COMPANY ASSETS
PROTECTING CLIENT AND EMPLOYEE RECORDS AND OBSERVING OUR PRIVACY PRINCIPLES
RECORDS MANAGEMENT
USE OF COMPUTERS, SYSTEMS AND CORPORATE INFORMATION INSIDE OR PROPRIETARY INFORMATION
39
KEY PRINCIPLE:
PROTECTING COMPANY ASSETS
FINANCIAL INTEGRITY
BNY Mellon is committed to keeping honest, accurate and transparent books and records. You’re expected to follow established
accounting and record-keeping rules, and to measure and report financial performance honestly. Investors count on us to provide accurate information so they can make decisions about our company. All business records must be clear, truthful and
accurate, and follow generally accepted accounting principles and laws.
You may not have any secret agreement or side arrangements with anyone
— a client, another employee or their family member, or a supplier, vendor or agent of the company.
The financial condition of the company reflects records and accounting entries supported by virtually every employee. Business books
and records also include documents many employees create, such as expense diaries and time sheets.
Falsifying any document can impact the financial condition of the company. As a public company, BNY Mellon is
required to file reports with government agencies and make certain public statements. Many people and entities use these statements, including:
– |
Accountants — to calculate taxes and other government fees,
|
– |
Investors — to make decisions about buying or selling our securities, and
|
– |
Regulatory agencies — to monitor and enforce our compliance with government regulations.
|
You’re expected to maintain accurate and complete records at all times. Financial integrity is fundamental to our success, and
falsification, back- dating, or misrepresentation of any company books, records or reports will not be tolerated.
Q & A
Q: I think a co-worker is submitting reports that indicate she worked overtime that she did not actually
work. I don’t want to get anyone in trouble, so what should I do?
A: Reporting hours not worked is a form of theft. This is a serious issue and may be a violation of law. You must report your
concern to your manager
or Human Resources. If you’re uncomfortable raising this issue with your manager, file an Incident Report or contact the Ethics
Help Line or the Ethics Hot Line to report your concern
40
KEY PRINCIPLE: PROTECTING COMPANY ASSETS
ADDITIONAL STANDARDS FOR SENIOR FINANCIAL PROFESSIONALS
If you’re responsible for the accuracy of the company’s financial filings with regulators, you have a higher duty to ensure your
behavior fol- lows the most stringent standards of personal and professional conduct. This includes the Chief Executive Officer, President, Chief Financial Officer, Company Controller, and such other
individuals as determined by the General Counsel. Individuals in this group must adhere to the following additional standards:
– |
Disclose to the General Counsel and Chief Compliance and Ethics Officer any material transaction or relationship that could reasonably be expected to be a conflict of interest,
|
– |
Provide stakeholders with information that is accurate, complete, objective, fair, relevant, timely and understandable, including information in filings and submissions to the US Securities and Exchange
Commission and other regulatory bodies,
|
– |
Act in good faith, responsibly, with due care, competence and diligence, without
|
misrepresenting material facts or allowing your independent judgment to be compromised,
– |
Never mislead or improperly influence any authorized audit or interfere with any auditor engaged in the performance of an internal or independent review of the company’s system of internal controls,
financial statements or accounting books and records, and
|
– |
Promptly report any possible violation of the company’s Code of Conduct to the General Counsel and Chief Compliance and Ethics Officer.
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USE OF COMPANY ASSETS
Company assets include, but are not limited to, company funds, equipment, facilities, supplies, postal and electronic mail, and any
type of company-owned information. It also includes your time and the time of those with whom you work — you’re expected to use your time at work responsibly. Company assets are to be used for legitimate business purposes and not for your
personal gain. You’re expected to use good judgment to ensure that assets are not misused or wasted.
The company’s name and brand is a vital asset. To ensure that we maintain the integrity and value of the brand, it is imperative
to adhere to the brand guidelines when using the name, logo or any reference to the brand. Details about the
brand and brand guidelines are listed at the Brand Center site on MySource.
In addition to keeping within brand guidelines to ensure that the name and brand are used
appropriately, the following is another important principle to protect these assets. You should
not imply, directly or indirectly, any company sponsorship, unless you have prior and proper approval. This includes refraining from using the
company’s name to endorse a client, supplier, vendor or any third party without the approval of Corporate Marketing. You may not proceed with any such use of the company’s name or endorsement without first receiving approval through CODE RAP.
(Reference: Use of the Company’s Name in Advertising or Endorsements of Customers and
Others)
Careless, wasteful, inefficient or inappropriate use of any company assets is irresponsible and inconsistent with our Code of
Conduct. Any type of theft, fraud or embezzlement will not be tolerated.
41
PROTECTING CLIENT AND EMPLOYEE RECORDS AND OBSERVING OUR PRIVACY
PRINCIPLES
The company is responsible for ensuring the privacy, confidentiality and controlled access to all client and employee information.
This includes personal information related to prospective clients and job candidates. All of our stakeholders expect us to collect, maintain, use, disseminate and dispose of information only as necessary to carry out responsibilities or as
authorized by law.
Nearly every employee in the company has access to private information, so you’re expected to adhere to the following key principles
concerning privacy:
– |
Collection of client and employee information must be controlled. This means that the collection of such information must be permitted under law and only for a legitimate business purpose. Accessing external
accounts for clients using client passwords is not permitted under any circumstances, regardless of whether it is authorized and provided by the client.
|
– |
Storage and transport of all forms of collected client and employee information must be controlled and safeguarded. This means that information collected must be maintained in a secured environment,
transported by approved vendors and access provided only to those who need to view the information to perform their job duties.
|
– |
Use of client and employee information must be controlled. If the law or company policy provides that the client or employee be given a right to “opt-out” of certain uses of information, then you must
respect that right.
|
– |
Disposal of client and employee information must be controlled. You should only retain information for the time period necessary to deliver the service or product and in compliance with applicable retention
periods. When it’s necessary to dispose of information (regardless of the media on which
|
the information is stored) you must do so in a manner appropriate to the sensitivity of the information.
– |
Any compromise of client or employee information must be reported. If you’re aware of or suspect that client or employee information has been lost, stolen, missing, misplaced or misdirected, or that there’s
been unauthorized access to information, you must immediately report the matter through the company’s incident reporting process.
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Know how to protect records and make sure to follow company policies at all times. The loss of any protected data can be extremely
harmful to the company financially and damage our reputation.
(Reference: Information Privacy Policy, Corporate Information Protection Policy)
Q & A
Q: As part of my group’s job duties, we’re able to view the accounts of wealthy
clients. I overheard one of my colleagues talking to his brother on the phone about the balance in a client’s account that happens to be a very prominent sports figure. I don’t think this is right, but what should I do?
A: You’re correct in being concerned. Your colleague had no right to disclose personal information about a client to anyone
who has no legitimate business need for the information. File an Incident Report or contact the Ethics Help Line or the Ethics Hot Line to report your concern.
42
KEY PRINCIPLE: PROTECTING COMPANY ASSETS
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GLOBAL RECORDS MANAGEMENT PROGRAM
You must follow company and local policies for retention, management and destruction of records. If there’s an investigation, or if
litigation is pending or anticipated, certain records may need to be retained beyond established destruction periods. In most cases you’ll be notified of the need to retain documents by the Legal department, if appropriate.
Records should be defined in the broadest sense — meaning that they include any information created or received that has been
recorded on any medium
or captured in reproducible form. Records also include any document that is intentionally retained and managed as final evidence of a business unit’s
activities, events or transactions, or for operational, legal, regulatory or historical purposes.
The media and formats of records take many forms, including:
– |
Papers, e-mails, instant messages, other electronically maintained documents,
|
– |
Microfilms, photographs and reproductions,
|
– |
Voice, text and audio tapes,
|
– |
Magnetic tapes, floppy and hard disks, optical disks and drawings, and
|
– |
Any other media, regardless of physical form or characteristics that have been made or received in the transaction of business activities.
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(Reference: Records Management Program)
USE OF COMPUTERS, SYSTEMS AND CORPORATE INFORMATION
As an employee, you have access to the company’s computers, systems and corporate information to do your job. This access means you
also have the obligation to use these systems responsibly and follow company policies to protect information and systems.
Electronic systems include, but are not limited to:
– |
Personal computers (including e-mail and instant messages) and computer networks,
|
– |
Telephones, cell phones, voice mail, pagers and fax machines, and
|
– |
Other communications devices, such as PDAs (e.g. Blackberry, iPad, etc.)
|
Never send sensitive or confidential data over the Internet or over phone systems without following established
company policies to protect such information.
You should have no expectation of privacy when you use these systems, except as otherwise provided by applicable law. You’re given
access to the company’s systems to conduct legitimate company business and you’re expected to use them in a professional and responsible manner. The company reserves the right to intercept, monitor and record your communication on these systems
in accordance with applicable law.
You’re expected to protect the security of these systems and follow company policies concerning access and proper use (such as
maintaining passwords). In rare cases, where there is a necessary and legitimate business reason, you may disclose your password to another employee who has the right to
access the information associated with your password; however, you must file a CODE RAP report immediately and observe all necessary steps to restore
43
the confidentiality of your password. Also, the occasional use of company systems for personal purposes is acceptable, but you’re
expected to use good judgment and comply with company policies. Keep personal use to a minimum and use company systems wisely and in a manner that would not damage the company’s reputation.
You’re permitted to use the company’s systems if you follow these rules:
– |
Messages you create should be professional and appropriate for business communication, including those created via e-mail or instant messaging.
|
– |
Never engage in communication that may be considered offensive, derogatory, obscene, vulgar, harassing or threatening (e.g., inappropriate jokes, sexual comments or images, comments that may offend,
including those based upon gender, race, age, religious belief, sexual orientation, gender identity, disability or any other basis defined by law).
|
– |
Do not distribute copyrighted or licensed materials improperly.
|
– |
Do not transmit chain letters, advertisements or solicitations (unless they’re specifically authorized by the company).
|
– |
Never view or download inappropriate materials.
|
Notwithstanding the above, employees in Luxembourg are prohibited from using the company’s corporate email for non-employment and
non-business related purposes.
(References: Electronic Mail Policy; Corporate Information Protection Policy)
Q & A
Q: My co-worker sometimes sends sensitive client data via the Internet to a vendor we
use to help solve problems. I’m concerned because I don’t think this information is protected properly. He says it’s okay because the vendor is authorized to receive the data and the problems that need to be resolved are time-sensitive. Should I
be worried?
A: Yes. This is a serious matter, and you must talk to your manager immediately. Your co-worker could be putting clients and
BNY Mellon at great risk. If you don’t raise your concern, you may be as responsible as your co-worker for violating company policies. If you’re uncomfortable raising this issue with your manager, file an Incident Report or contact the Ethics
Help Line or the Ethics Hot Line to report your concern.
44
KEY PRINCIPLE: PROTECTING COMPANY ASSETS
Q & A
Q: I discovered that an investor in one of our funds has requested to withdraw a
significant amount of money from the fund. I manage a client’s money and he has an investment in the same fund.
To protect my client’s interest, I want to pull his money out of the fund because its performance will
likely drop. Even though the withdrawal is not yet known by the public, is this okay because I have a fiduciary duty to my client and I’m not benefiting personally by trading on behalf of my client?
A: No. You’re in possession of material non- public information and you may not trade the securities of
that fund. Your duty to comply with securities laws supersedes any duty you have to your client. You should immediately
contact the Legal department to discuss this situation.
INSIDE OR PROPRIETARY INFORMATION
As an employee, you may have knowledge about the company’s businesses or possess confidential information about the private or
business affairs of our existing, prospective or former clients, suppliers, vendors and employees. You should assume all such information is confidential and privileged and hold it in the strictest confidence. Confidential information
includes all non-public information that may be of use to competitors, or harmful to the company or its clients, if disclosed.
It is never appropriate to use such information for personal gain or pass it on to anyone outside the company who is not expressly
authorized to receive such information. Other
employees who do not need the information to perform their job duties do not have a right to it. You’re expected to protect all such information and
failure to do so will not be tolerated.
If you’re uncertain about whether you have inside or proprietary information, you should treat the information as if it were and
check with your manager or a representative from the Legal department. The following list contains examples of “inside” or “proprietary” information.
Inside Information
Inside information is material non-public information relating to any company, including BNY Mellon, whose
securities trade in a public market. Information is deemed to be material
if a reasonable investor would likely consider it important when deciding to buy or sell securities of the company, or if the information would
influence the market price of those securities.
If you’re in possession of material non-public information about BNY Mellon or any other company, you may not trade the
securities of that company for yourself or for others, including clients. Nearly all countries and jurisdictions have strict securities laws that make you, the company and any person with whom you share the information, legally responsible
for misusing inside information. The company’s
Securities Firewalls Policy provides instructions on the proper handling of inside information and the company will not tolerate
any violation of this policy. Certain employees have significant restrictions placed on their trading in BNY Mellon securities or the securities of other companies. You must know the restrictions relative to your job and follow company
policies and applicable securities laws.
45
Proprietary Information
Proprietary information includes business plans, client lists (prospective and existing), marketing strategies, any method of doing
business, product development plans, pricing plans, analytical models or methods, computer
software and related documentation and source code, databases, inventions, ideas, and works of authorship. Any information, inventions, models, methods,
ideas, software, works or materials that you create as part of your job responsibilities or on company time, or that you create using information or resources available to you because of your employment by the company, or that relate to the
business of the company, belong to the company exclusively and are considered proprietary information.
Proprietary information also includes business contracts, invoices, statements of work, requests for investment or proposal, and
other similar documents. Any information related to a client, supplier or vendor financial information (including internal assessments of such), or credit ratings or opinions is considered proprietary. You should also assume all information
related to client trades, non-public portfolio holdings and research reports are proprietary. The same is true regarding reports or communications issued by internal auditors, external regulators or accountants, consultants or any other
third-party agent or examiner.
Company-produced policies, procedures or other similar work materials are proprietary and, while they may be shared with other
employees, they cannot be shared with anyone outside of the company without prior consent of the policy owner and legal counsel.
These restrictions on the communication of proprietary information notwithstanding, employees are permitted to communicate certain
proprietary information to regulatory authorities as detailed in the sections Direct Communication with Government and Regulatory Authorities and Communication of Trade Secrets to Government and Regulatory Authorities above.
(References: Securities Firewalls, Personal Securities Trading Policy, Ownership and Protection of Intellectual
Property)
Your obligation to protect inside or proprietary information extends beyond the period of your employment
with the company. The information you use during your employment belongs to the company and you may not take or use this information after you leave the company.
46
IT’S YOUR OBLIGATION TO DO WHAT’S RIGHT.
47
KEY PRINCIPLE: SUPPORTING OUR COMMUNITIES
|
SUPPORTING OUR COMMUNITIES
We take an active part in our communities around the world, both as individuals and as a company. Our long- term
success is linked to the strength of the global economy and the strength of our industry. We are honest, fair and transparent in every way we interact with our communities and the public at large.
POLITICAL ACTIVITIES
INVESTOR AND MEDIA RELATIONS
CHARITABLE CONTRIBUTIONS AND CORPORATE SPONSORSHIP
PARTICIPATING IN TRADE ASSOCIATIONS, CONFERENCES AND SPEAKING ENGAGEMENTS
48
Q & A
Q: An outside attorney with whom I work from time to time on company business cannot
attend an exclusive fundraiser for a
high-level political candidate. He offered me his ticket. The event is to be held at a very wealthy
person’s home in my community and this will be a great way to solicit business. The company is not paying for the ticket and the
fundraiser will be on my own time. May I attend?
A: Only if you have the written approval of the Chief Executive Officer, the General Counsel and the Chief Compliance and
Ethics Officer. Your attendance at this event is indirectly related to your job and may give the appearance that you’re acting as a representative of the company or that the company sponsors the political candidate. It does not matter that
BNY Mellon did not purchase the event ticket or that you’re going on your own time. To the public, your attendance is connected to the company. So you may not go without obtaining proper authorization prior to the event.
KEY PRINCIPLE:
SUPPORTING OUR COMMUNITIES
POLITICAL ACTIVITIES
Personal Political Activity
BNY Mellon encourages you to keep informed of political issues and candidates and to take an active interest in political affairs.
However, if you do participate in any political activity, you must follow these rules:
– |
Never act as a representative of the company unless you have written permission from the Chief Executive Officer, the General Counsel, and the Chief Compliance and Ethics Officer of the company.
|
– |
Your activities should be on your own time, with your own resources. You may not use company time, equipment, facilities, supplies, clerical support, advertising or any other company resources.
|
– |
You may not use company funds for any political activity, and you will not be reimbursed or compensated in any way for a political contribution.
|
– |
Your political activities may not affect your objectivity or ability to perform your job duties.
|
– |
You may not solicit the participation of employees, clients, suppliers, vendors or any other party with whom the company does business.
|
– |
You may be required to pre-clear personal political contributions made by you, and in some cases, your family members.
|
(Reference: Political Contributions Policy)
Lobbying
Lobbying is generally defined as any activity that attempts to influence the passage or defeat of legislation. Lobbying activities
are broad and may cover certain “grass roots” activities where groups of people, such as company employees, are contacted to encourage them to call public officials for the purpose of influencing legislation. Lobbying is prevalent in the U.S.
and is gaining influence within the EU and other locations.
If you are engaged in lobbying, there may be disclosure requirements and restrictions on certain activities. If your job duties
include any of the following activities, you must contact Marketing & Corporate Affairs or the Legal department for guidance:
49
– |
Government contract sales or marketing
|
– |
Efforts to influence legislation or administrative actions, such as accompanying trade associations in meetings with government officials concerning legislation
|
– |
Meeting with legislators, regulators or their staffs regarding legislation
|
Lobbying does not include situations where a government agency is seeking public comment on proposed regulations.
(Reference: Procurement Lobbying)
Corporate Political Activities
The laws of many countries, including the U.S., set strict limits on political contributions made by corporations. Contributions
are defined broadly to include any form of money, purchase of tickets, use of company personnel or facilities, or payment for services. BNY Mellon will make contributions only as permissible by law, such as those through company-approved
political action committees.
INVESTOR AND MEDIA RELATIONS
Investor Relations
All contacts with institutional shareholders or securities analysts about the company must be made through the Investor Relations
group of the Finance department. You must not hold informal or formal discussions with such individuals or groups, unless you are specifically authorized to do so. Even
if you are authorized, you cannot provide special access or treatment to shareholders or analysts. All investors must have equal access to honest and
accurate information.
Media Relations
Corporate Communications must approve all contacts with the media, including speeches, testimonials or other public statements made
on behalf of the company or about its business. You may not respond to any request for
interviews, comments or information from any television channel, radio station, newspaper, magazine or trade publication, either on or off the record,
unless you have express authorization from Corporate Communications.
If you are contacted or interviewed about matters unrelated to your job or to the company, you may not identify BNY Mellon as your
employer, and you may not make comments about BNY Mellon.
(Reference: Inquiries from the Media, Financial Analysts, and Securities Holders; Use
of the Company’s Name in Advertising or Endorsements of Customers and Others)
Q & A
Q: I have been asked to provide a statement about BNY Mellon’s experience with a
vendor’s product that we use. The vendor wants to use my quote on their website or in other marketing materials. Is this okay?
A: It depends. Before agreeing to any such arrangement, you should contact Corporate Communications. BNY Mellon carefully
protects its reputation by being highly selective in providing such endorsements.
Do not proceed until you have the approval of your manager and Corporate Communications.
50
KEY PRINCIPLE: SUPPORTING OUR COMMUNITIES
|
CHARITABLE CONTRIBUTIONS AND CORPORATE SPONSORSHIP
The company encourages you to take part in charitable, educational, fraternal or other civic affairs, as long as you follow these
basic rules:
– |
Your activities may not interfere or in any way conflict with your job duties or with company business.
|
– |
You may not make any gifts or contributions to charities or other entities in the name of, or on behalf of, the company.
|
– |
You may not imply the company’s sponsorship for or support of any outside event or organization without the approval of the most senior executive of your line of business.
|
– |
You may not use your position for the purpose of soliciting business or contributions for any other entity.
|
– |
You must be cautious in the use of company letterhead, facilities or even your business card so that there is no implied or presumed corporate support for non-company business.
|
From time to time the company may agree to sponsor certain charitable events. In these situations, it may be proper to use company
letterhead, facilities or other resources (such as employees’ time or company funds). Ask your manager if you’re unclear whether or not the event in question is considered to be company sponsored.
(Reference: Use of the Company’s Name in Advertising or Endorsements of Customers and Others)
PARTICIPATING IN TRADE ASSOCIATIONS, CONFERENCES AND SPEAKING ENGAGEMENTS
You may participate in trade association meetings and conferences. However, you must be mindful that these situations often include
contact with competitors. You must follow the rules related to fair competition and anti-trust referenced in this Code and company policies.
In addition, meetings where a client, vendor or supplier pays for your attendance should be rare and only occur when it is legally
allowed, in compliance with company policy and pre-approval has been obtained via CODE RAP.
If you perform public speaking or writing services on behalf of BNY Mellon, any form of compensation, accommodations or gift that
you or any of your immediate family members receive must be reported through CODE RAP. Remember, any materials that you may use must not contain any confidential or proprietary information. The materials must be approved by the Legal Department
and the appropriate level of management that has the topical subject matter expertise.
(Reference: Outside Affiliations, Outside Employment, and Certain Outside Compensation)
51
ADDITIONAL HELP
This section contains additional questions and answers about the requirements of our Code. Remember, ignorance or a lack of understanding
is not an excuse for violating the Code. The company has established many resources to help deal with questions you may have regarding compliance with the Code. You’re expected to take advantage of these resources.
Q: A friend of mine is running for political office and I would like to help her
out with her campaign.
Can I do this?
A: Yes. Your personal support is your personal business. Just make sure that you do not use company assets, including company time or its name to
advance the campaign. In addition, be aware that certain political contributions must be reported and/or per-cleared.
Q: I was leaving the office and a journalist asked me if I could answer a few
questions. I told him no and left the car park, but I felt bad about not talking to him.
Should I have answered his questions?
A: Not at that time. You did the right thing by saying no. You should contact Corporate Communications and tell them of the request. They will
determine whether it will be all right for you to talk to the media. If you receive a future request, suggest the journalist contact Corporate Communications directly.
Q: I am running for the local school board and I want to use the office copier to
make copies of my campaign flyer. Is that okay?
A: No. Company property and equipment may not be used for a political purpose without authorization from Marketing & Corporate
Affairs. Running for any public office is considered to be a political purpose. Accepting any political appointment or running for office requires approval via CODE RAP.
Q: To thank a client of mine, I want to give him tickets to attend a local
football match. He mentioned that his company does not permit this type of entertainment,
but I know he would love to go to the match. If he doesn’t care about his own
company’s policy, can I give him the tickets?
A: No. If you know that giving him the tickets will violate his own company’s policy, do not give the gift.
Just as we want clients to respect our limits on gifts, we must do the same.
Q: One of the vendors we’re considering for an assignment offered to take me to a local golf course to
play a round and have dinner. He wants to talk about his company’s proposal so that we can make a more informed decision. We’ll be talking about business, and
there won’t be much money spent on a round of golf and a modest dinner. Is this
okay?
A: No. You’re evaluating vendors to provide a service. It’s always inappropriate to receive or give entertainment when the
company is in the middle of a selection process.
Q: One of my vendors offered to send me to a conference at no cost to BNY Mellon. Can I accept the
invitation?
A: No. Accepting a free trip from a vendor is never permissible. If you’re interested in attending the conference, speak to your manager. Most costs
associated with your attendance at the conference must be paid by your department. You’ll be required to file a CODE RAP form if your manager agrees it’s appropriate to attend the conference and you’re requesting permission to permit the
vendor to pay for part of your conference attendance.
52
Q: We’re entitled to a large payment from a government client if we certify that
we’ve met
all service level agreements on time. We’re not sure whether a few very minor items have been completed, but they’re not that
important to the service. It’s close to the end of the quarter and we’d like to realize the payment. Is it okay to send the invoice and certify that the agreements have all been met now?
A: No. You cannot submit the invoice and certification until you’re certain that all requirements of the agreement have been met.
Submission of an incorrect certification could subject the company, and you, to criminal penalties, so it is vitally important that any certification submitted to the government be completely accurate.
Q: A colleague called while on vacation requesting that I check her e-mail to see if she received an
item she was expecting. She gave me her logon identification and password, requesting that I call her back with the information. Can I do this?
A: No. Passwords and other login credentials must be kept confidential and cannot be used by, or shared with, fellow employees. In
rare instances when there is a business need that requires you to share your password, you’re required to file a CODE RAP form immediately afterward.
Q: I would like to take a part-time job working for my brother’s recycling business.
His business has no relationship with the company and the work I’ll be doing for him is not at all similar to what I do in my job here
at the company. Can I do this and do I have to file any forms?
A: Yes you may, as long as the time you spend there does not interfere with your job at the company and you don’t use any
company equipment or supplies. You don’t need to file a CODE RAP form, since you’re not the sole proprietor or partial owner of the business. However, if you work in certain lines of business (such as a broker dealer), you may need to
notify Compliance. Check with your manager or Compliance officer if you’re uncertain.
Q: I observed a colleague in our supply area filling up a box full of pens, paper
and other items. I asked her what she was doing, and she told me that her son’s school was short on supplies, so she was trying to help out. She said our company can afford the supplies more than her son’s school and that it was the right
thing to do. I am friendly with my colleague and I don’t want to get her in trouble. What should I do?
A: Your colleague is stealing from the company and you must file an Incident Report. The supplies purchased by our company are to
be used for business needs only.
Your colleague had no right to take these supplies for any purpose, even if it seems like a good cause.
REMEMBER
All BNY Mellon employees are expected to follow the Code of Conduct, even if they disagree with
its contents.
If faced with a situation in which you’re unsure of the correct action to take, contact your
manager, an Ethics Officer, Compliance Officer, Legal Representative or Human Resources Business Partner for help. There are many resources at your disposal to help you. Don’t hesitate to use them and Do What’s Right!
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53
BNY MELLON
(C)2019 The Bank of New York Mellon Corporation. All rights reserved. 11/2019
54
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